Scott Williams Email & Phone Number

Greater St. Louis Area

Clayton, MO

• Develop an operations plan for nine music festivals throughout the Midwest region each that draw in 11,000 - 35,000 patrons
• Maintain direct contact with Vice President of Operations and Senior Vice President of the region with operations plan
• Develop operational procedures to include: festival site layout & design. Advanced security, EMS and police deployment plans including dot maps, evacuation plans and risk assessment. Communication plan, site load-in &.
• Build RFP’s for distribution to potential service vendors for festival site materials and services. Review proposals & bids and make recommendations to senior executives for acceptance.
• Negotiate rates and provisions with service vendor while building strong professional relationships in order to maximize buying power.
• Prepare and author service vendor and venue contracts. Negotiate deal points for contract and oversee the execution of contracts.

Greater St. Louis Area

Freelance Event & Entertainment Producer in St. Louis, MO. Produce live entertainment/events around the metropolitan area including but not limited to: live concerts, art fairs, festivals, marketing event activations, non-profit fundraising.

St. Louis, MO

• Coordinate arrivals of national entertainment tour buses & trailers for load in & load out
• Transport national entertainers from tour bus staging area to production / main stage
• Arrange transportation for national entertainers, managers, production crew to and from festival site to outlying hotels, airport or crew facilities
• Purchase national entertainer rider specific items and set up in each green for entertainers
• Act as a liaison between national entertainers/managers and festival production manager
• Develop and execute national entertainer transportation logistics plan

St. Louis, MO

• Drive the implementation of company programs by developing action pl and directly motivating and instructing the store team on implementatio to meet operational and organizational objectives.
• Plan, identify, communicate, and delegate appropriate responsibilities a practices to store partners to ensure smooth flow of operations.
• Provide coaching and direction to the store team to take action and to achieve operational goals. Constantly reviews store environment and ke business indicators to identify problems, concerns, and opportunities fo.
• Coach, inspire and motivate a staff of 25 associates to reach optimal potential and store / district goals.
• Monitors and manages store staffing levels to ensure partner development and talent acquisition are optimal.

Greater St. Louis Area

• Drive sponsorship program for all chapter related events. Develop relationships with corporate sponsors and potential sponsors of 5 major events
• Supervise development coordinator staff, producing 5 major events raising more than 50% of annual operating budget for chapter
• Develop intuitive production plans for each event outlining logistics plans, marketing, budget and outcomes for each event
• Review and approve all contracts for vendors, sponsors of each event to ensure best possible outcome for chapter
• Seek out newest trends in event production to apply to chapter fundraising events to stay ahead of market trends.

St. Louis, MO

• Produce & execute week long entertainment events for the 2016 North American OUT Games
• Executive producer of Opening & Closing Ceremonies & parade of athletes
• Negotiate contracts with vendors, artistic agents & managers
• Coordinate all week long cultural events, including evening entertainment events at athlete’s village, off-site events at outlying sporting venues
• Provide logistical oversight of all opening & closing ceremonies and 2,500-4,000 athletes
• Track all expenditures, budget line items and vendor payments

New York, NY

• Produce live music award show (live musical performances, award presentations, dance routines, video montages)
• Negotiate production contracts with host venue & production company
• Negotiate contracts with talent & respective agents/managers
• Produce talent acts with coordination from talent artistic directors
• Communicate talent production needs such as: audio, equipment, lights, effects to talent director
• Continuously communicate vision of show with executive producer, show director, documentary producer & director.

St. Louis, MO

• Oversee entertainment for annual festival with a draw of 120,000+ attendees
• Coordinate a team of entertainment committee members in entertainment selection & development
• Negotiate contracts with talent & respective talent agents/managers.
• Develop entertainment line up for two separate stages and festival grounds.
• Control entertainment budget of $140,000 to ensure all expenditures remain under budget.
• Arrange all travel and lodging accommodations for national talent

Greater St. Louis Area

• Produce bi-weekly payroll for 8,000 plus employees
• Process payroll changes including: union changes, car allowances, adjustments to pay, salary changes, classification changes, new hire forms
• Reconcile bi-weekly, month end, quarter end, year end payroll accounting reports for balancing.
• Process amended supplemental checks, quarterly tax returns and annual tax returns including personal W2’s
• Balance payroll credits & debits to City of St. Louis general ledger/chart of accounts.
• Administer City of St. Louis unemployment policy & reconcile all unemployment claims against the City with third party administrator

Greater St. Louis Area

• Maintain show on schedule with show clock
• Book in studio and phone in guests for interviews
• Produce weekly music new segment & special assignment segments
• Screen & cue callers for show call in segments
• Run control board, mix sound, set up commercial traffic

Processed payroll for approximately 180 separate companies which included time entry, adjustments, tax return preparation, tax return amendments, quarterly and annual tax returns and reports. Assisted clients who used the online product with technical support and questions. Functioning member of the New Client Services team who converted payroll data from.