Sonia O'Brien Email & Phone Number

San Diego, Ca

I am the office manager for 2 authors and professional speakers. I make extensive travel arrangements. I maintain the daily calendar for all professional obligations. I am responsible for the booking of multiple speaking engagements. I perform collections on past due invoices. I prepare travel sheets for every speaking engagement that contains all information supervisors need for travel, including flight information, car service, hotel information and all relevant event data. I answer the office phones. I order and stock office supplies. I ship all UPS and USPS packages and I review and distribute daily mail.

Greater San Diego Area

I was the office manager for this blind, shade and shutter company. I ran all aspects of the day to day functions of this busy office. I worked directly with the owner and all of his staff. I maintained their calendars, making sure all were on schedule. I coordinated all office meetings and employee functions. While there, I coordinated multiple trade shows and events and participated in their execution the day of. I performed research for upcoming projects and extrapolating that information into various reports. I also handled all mail and telephone calls to the office. I worked with all vendors and manufacturers to handle every aspect of the owner's needs for them. I used the Microsoft Office Suite of programs for e-mail, accounting, spreadsheets, presentations and other reporting. I handled accounts receivable and payable for the office. I stocked office supplies and ensured the office was ready for visitors.

I was the Executive Assistant to the General Manager of one of the subsidiary companies under the DSCI group of businesses. I assisted him by maintaining his calendar, coordinating meetings, making travel arrangements (in and out of the United States), performing research for upcoming projects and extrapolating that information into various reports, handling his mail and telephone calls, as well as any other administrative needs he may have had. As Office manager, I was responsible for the day to day running of; the San Diego office. I was also solely responsible for coordinating the opening of the office. I worked with vendors for everything in the office, including alarm systems, internet access, phones, furniture, artwork, and anything else needed to make the office functional for employees. I completed these tasks on time and under budget. I was also the liaison to home office for all departments, including the CEO's office, IT, Human Resources, Purchasing, Accounts Payable, and Travel. I was on the Executive Committee of the Armed Forces Communication and Electronics Association (AFCEA) as the luncheon coordinator. I planned and executed a monthly luncheon with over 100 attendees. I also coordinated special events for the organization for groups of 300 or more. I was also on the Executive Committee for the yearly C4ISR symposium as head of registration for this large nationally attended conference. These events raised over $10,000 dollars this year for scholarships and outreach to the government and military community.

Greater San Diego Area

Executive Assistant to the Chief of Psychiatry. I maintained her daily calendar, made travel arrangements, negotiated travel and training funding, and processed all reimbursement requests - which were always within budget. Assisted 50 physicians, and 40 employees with their administrative needs. Acted as administrative liaison between psychiatry and the Chief of Staff and Director's office. Obtained medical staff privileges for all new physicians and maintained privileging for all current physicians. Served as Chair of the Federal Women's Program and planned small and large events,including speakers, caterers, photographers and displays. I took and maintained minutes for multiple meetings. I was the sole purchase card holder for psychiatry administration and I was responsible for all credit card purchases for the department. I strictly followed the budget, never going over, while making sure all employees had what they needed to perform their duties. I prepared all departmental Human Resource paperwork for departmental employees and I was promoted twice while with this organization.

Greater San Diego Area

Executive Assistant to five very busy cardiologists, including the President of the practice. I maintained their calendars, made travel arrangements, and retained credentialing with all health plans and hospitals the clinic was affiliated with. I assisted the Chief Administrative Officer in various tasks, including accounts payable. I researched and obtained Continuing Medical Education (CME) accreditation, through the Accreditation Council for Continuing Medical Education (ACCME), for the clinic. I was solely responsible for maintaining this accreditation, so I created a database related to all aspects of the program, including budget allocation, attendee feedback, and other program statistics. From this database, I made projections for the upcoming year's budget, program needs, and improvement recommendations. While I was coordinator of the CME program, the clinic received the highest level of accreditation at every visit. I planned and coordinated a weekly grand rounds lecture, including scheduling the speaker, arranging sponsorship to pay for the program and speaker honorarium, scheduling the meeting space, arranging for catering, and setting up and running all audio visual equipment. Through gaining increased honorarium and sponsorship, the program earned over $5,000 per year for the clinic.

Greater San Diego Area

In this position, I provided nursing care to mentally ill patients on the inpatient locked psychiatric ward and the outpatient clinics. I participated in the rehabilitation and treatment of active duty patients being discharged for psychiatric reasons. I helped patients with their activities of daily living. I administered oral medications and injections as directed by physician's orders and hospital procedures. I recorded patients’ general physical condition and behaviors such as vital signs, eating of meals, and participation in ward actives, suicidal or threatening comments and behaviors, as well as interactions with staff or other patients. I also intervened to restrain violent or potentially suicidal patients by verbal or physical means as required.I ensured ward safety and accompanied patients to appointments. I supervised group therapy sessions, performed basic counseling, participated in intake interviews for admission, and performed ward orientation for new patients. I was also assigned administrative duties to assist the Ward Clerk in processing admissions, transcribing doctor's orders, ordering lab work, inventory and storage of patient belongings, preparing and maintaining patient charts, as well as medication administration records.

Diploma, Small Business Management

Training and Coursework: Preparing for Business Success, Choosing a Business, Keys to Success, Market Research, Basics of and Writing.

Journalism; Creative Writing; Mathematics, Sociology, And Psychology

Activities and Societies: Phi Theta Kappa Honor Society

Diploma, Psychiatric Technician

Training and Coursework: Human Development, Psychology, Psychiatric Nursing Care Treatment Modalities, Psychopharmacology, Patient Care.

Diploma, Hospital Corpsman

Activities and Societies: Class AdjutantTraining and Coursework: Introduction to Anatomy & Physiology, Medical Terminology, First Aid.