Shahan Qaiser Email & Phone Number

Islamabad, Pk

Islamabad, Islāmābād, Pakistan

Roles & Responsibilities1. Technical Operations2. Billing Operations (Fractional Billing)3. Office Operations4. Business Operations 5. Accounting & Finance Operations6. Supply chain, Logistics and import / export matters7. Customer Success

Islamabad

Tools: Microsoft Dynamics CRM, Microsoft Dynamics AX, MS Office, etc. Performing complete supply chain processes including Analysis, Identification, Sourcing.Administer purchasing automation initiatives, communication and working closely with Information Systems, Procurement System Support including EDI (Electronic Data Interchange), third party providers and Procurement Manager, in the absence of department lead. Participate in vendor/supplier escalations – by building strong business relationships.Analyze procurement patterns to continuously identify and take advantage of cost saving through innovative sourcing and procurement techniques.Create management reports to identify improvement opportunities and offer recommendations for procurement process optimization and business enhancement to management.Manage all open drop ship orders (manual & EDI) with vendors to ensure prompt fulfillment.Daily review of open manual drop ship orders and backorders to expedite order fulfillment; communicating any modifications and/or issues to stakeholders.Daily review of open EDI drop ship orders and backorders to expedite order fulfillment; communicating any modifications and/or issues to stakeholders.Ensure prompt order fulfillment through interface with vendor, carriers and other company departments as appropriate.Reach out to suppliers and get current ETA/ETS on open orders. Use vendor websites, email and phone.Update open purchase orders with any changes to ETA.Respond to requests for order status within established SLAs.Maintain proficiency with primary vendors’ systems and interfaces, sharing with teams as appropriate.

Pakistan

I was responsible for managing a wide range of administrative and financial tasks. Some of my key achievements include:Developing and implementing annual and quarterly work plans and preparing advance funding requests in the applicable format.Ensuring accurate financial record-keeping and regularly submitting reports, including budget revisions based on corresponding line-item budgets.Certifying the accuracy of vouchers, bills, statements of accounts, trial balances, budget estimates, and other financial statements and records.Managing banking transactions related to the project, including preparing bank transfer requests, monitoring transfers, and preparing monthly bank reconciliation statements.Assisting with payroll preparation by providing relevant data and handling petty cash and processing bills.Preparing certification of the availability of funds and/or allotment of expenses and requisitions for supplies and materials.Ordering office supplies, researching new deals and suppliers, and maintaining an updated inventory of all supplies and equipment.Maintaining contact lists and booking travel arrangements, including visas, transportation, and accommodation bookings for project staff, consultants, and invited guests.Liaising with senior managers and executive and senior administrative assistants to handle requests and queries.Establishing a record management system for the project both in paper and electronic formats.Directly reporting to the CEO.Overall, I successfully managed a variety of administrative and financial tasks, ensuring the smooth running of the project and effective communication with stakeholders at all levels.

Islamabad

• Clearance of supply equipment from Pakistan customs, and submission of the airway bill / Bill of landing to the customers. • Valuation of Income Tax and sales tax form the invoices and processing of sales/Income Tax and submission to FBR.• Logistics in case of different supplies.• Offers submissions (Services/Supply) by following locked contract prices• Survey of the Sites before the Submission of offers.• Invoices preparations and submissions by following locked contract prices• BOQs preparations for CMPAK/Telenor Pakistan• Payments Updates sheets CMPAK/Telenor by following locked contract prices • PO records Update CMPAK/Telenor • Bulk Offers submissions by following locked contract prices• Follow Up of Payments PKR/USD• Logistics negotiations with clearing agent/Transporter for deliveries.• Update Incoming Data for Telenor/CMPAK• PAC/FAC Files record and timely submissions of Invoices • CAMPAK PAK invoices for which we have received 90 or 80% payments move forward for last submission of invoices • Maintaining BGs record that when we need to renew BGs and submission of New BGs Against new Supply Po’s and release of expired BGs.• System Entries for Telenor Pakistan invoices • Local items GST with GST on services provided to customers

Islamabad

(Clients: Telenor , CM Pak Zong)• Offers submissions (Services/Supply) by following locked contract prices• Survey of the Sites before the Submission of offers. • Invoices preparations and submissions by following locked contract prices• Boqs preparations for CMPAK/Telenor Pakistan• Payments Updates sheets CMPAK/Telenor by following locked contract prices • PO records Update CMPAK/Telenor • Bulk Offers submissions by follwing locked contract prices• Follow Up of Payments PKR/USD• Logistics negotiations with Clearing agent/Transporter for deliveries.• Update Incoming Data for Telenor/CMPAK• PAC/FAC Files record and timely submissions of Invoices • CAMPAK PAK invoices for which we have received 90 or 80% payments move forward for last submission of invoices • Maintaining BGs record that when we need to renew BGs and submission of New BGs Against new Supply Pos and release of expired BGs.• System Entries for Telenor Pakistan invoices Local items GST with GST on services provided to customers

Islamabad, Pakistan

Clients: (ZTE , Telenor , CM Pak Zong)• Preparation of Invoices and to get the Bills Processed. • Support to the management and staff, providing organizational and administrative provision, helping to provide high quality services to the clients. • Responsible for compiling and assembling all the raw data received from clients so as to make it workable and effective for my team members.• To maintain daily record/data of business received from all clients both manually and on central data base.• Responsible for the preparation, examination and execution of Invoices as well as Bills Receivables.• Direct dealing with the Client’s needs.• To follow-up with the clients/ vendors regarding receivables and maintains record accordingly. • Maintenance of daily and monthly statistics to keep best trade tendency throughout the month.• Responsible for examination of records on quarterly/half yearly/ yearly basis (Analyzing the data and making the comparisons). For example: Preparation of Current Business Status, Preparation and analysis of Business Development Map, Review of Business Revenue, Graphical and numerical representation of business Analysis throughout diff years.• Co-ordinate with other Finance Department and update them in reference to receivables & payables.• Responsible to keep track of all the agreements of clients.• Direct reporting to the Dept. head.

Islamabad

• Verification of OPEX Payments related to Commercial (Electronic, Print and Radio Payments) and Processing in SUN System. • Verification of Travel Expense Claims of Employees, Petty Cash, Utility Bills.• Data Extraction from Vision.• Verification of Site Lease Payments Nation-Wide through SLAM.• Vouchers Preparation, Submission and Reconciliation• Cheque Signing and maintaining record of bank reports and batch report.• Liaison with Bank for documentation i-e; Cheque Book, Pay-Orders, IBTs, RTGS

• Contribute to the preparation of journal entries and adjustments into the accounting system.• Process banking: including deposits and daybook.• Process all Petty Cash reconciliations on a weekly basis, or as required, including Issuing cheques.• Issue, code and authorize purchase orders• Reconcile the accounts payable• Reconcile the accounts receivable• Process salaries and maintain required records including salary packaging records.• Establish and maintain Salary Packaging Policy and Procedures • Process and control payment of invoices payable.• Assist with issuing invoices and managing accounts receivable.

Master’S Degree, Accounting And Finance

Becholers Of Commerce, Accounts And Finanace