Code and approve invoices for payment, prepare timely labor cost transfers to move expenses to appropriate project accounts, verify all sponsor payments have been received, and ensure files are complete for audit. Serve as a liaison between the Research Institute Business Office, principal investigators, fiscal and administrative personnel, research staff and central Research Support Services divisions. Responsible for coordinating all logistics and materials for annual Bioethics Conference. Collaborate with University of Washington staff and Bell Harbor Conference center staff throughout the year to plan and execute this large academic event. Coordinate scheduling for busy physician–scientists and other faculty members. Coordinate all Bioethics Grand Rounds and Bioethics seminar series. Onboard all incoming Pediatric Bioethics Fellows. Set up new employee and faculty meetings, faculty recruitment, partner with Chair of the UW Department of Pediatrics. Manage all administrative data reporting. Maintain calendars, support Director and Bioethics faculty as needed. Update and improve training materials as necessary. Interface with leadership, including emeritus, and VPs regarding Bioethics Center efforts throughout the organization. Interface, on behalf of Bioethics Center Director, with contacts at National Institutes of Health, local and national research centers, WA State Board of Health and U.S. Department of Health & Human Services. Update Department intranet and SharePoint websites with program information. Coordinate monthly organization-wide report-outs on work to date.

Bioethics & Palliative Care Program

Provided project management and administrative support to the Patient Safety Director & Medication Safety Director operational managers and modality supervisors of the Radiology department. Audited monthly department expenditures. Assisted in preparing/organizing the annual budget Prepared and processed check requests, staff reimbursements and office supply orders. Submitted all special orders, and service contracts via Lawson for purchase order creation. Gathered and analyzed data in preparation for regular and special reports and meetings. Prepared correspondence, memoranda, reports, etc. on behalf of Patient Safety. Prepared and distributed meeting minutes for 6 committees as requested by the Medication Safety Director. Scheduled and maintained calendar appointments, meetings and travel itineraries for multiple management staff. Assisted Patient Safety Directors in hiring staff Posted available positions, pre-screened candidates, and scheduled and participated in interviews. Collaborated with HR, Payroll, OHS, Finance, and Sourcing for cross-departmental compliance assurance and best practices. Maintained confidential files and records. Audited clinical staff certifications and expirations Managed event planning for annual staff appreciation week

Handle logistical aspects of meeting and event planning; Liaison to service providers, produce and update events schedule; Maintain clients and sales leads database; Assist in producing clients’ invoices, reconcile service providers’ accounts and follow up with the accounting department; Manage complex Executive Vice President’s calendar; Coordinate domestic & international conference calls; Handle all travel arrangements, foreign and domestic; Extensive work preparing expense reports; Prepare and submit expense reports; Contract and vendor negotiation management; Assimilate data and compose executive level correspondence, reports, and presentations

Managed complex Senior Vice President’s and Vice President’s calendars; Coordinate Domestic & International conference calls; Extensive interfacing with executives in other functions of Washington Mutual Corporation; Handled all travel arrangements domestic & international; Extensive work preparing expense reports