Diary management - ensuring that all appointments were communicated with relevant documentation to hand while managing conflicting priorities. Including travel arrangements and itineraries where necessary.File management - opening files/accounts, ensuring the correct required documents were included, time management of files ensuring matters were chased up if required, final billing and closing letters.Office management - responsibility for coordination of cleaning services… Show more Diary management - ensuring that all appointments were communicated with relevant documentation to hand while managing conflicting priorities. Including travel arrangements and itineraries where necessary.File management - opening files/accounts, ensuring the correct required documents were included, time management of files ensuring matters were chased up if required, final billing and closing letters.Office management - responsibility for coordination of cleaning services, general maintenance contractors and office supplies.Communications - telephone, post, emails and calendar invitations. Gatekeeping with sensitivity and understanding of immediate priorities.Extensive client liaising, building relationships, being a point of contact and providing follow-ups whenever required. Maintaining excellent working relationships with internal and external stakeholders.Note-taking at meetings with any required follow-ups. Generating regular reports for work packages and in-house procedures with follow-up where required.Dealing with expenses, timesheets and raised bills.Drafting confidential and business-sensitive documents. Assisting in the preparation of business tenders and client reports. Event organisating including guest/delegate list preparation and being the point of contact for all. Working with venues, caterers and other service providers. Floor managing on the day of the event. I also organised internal staff events.Co-ordinating PR activity for the firm, including advertising and sponsorships.Receptionist/front of house cover. Show less

Assist the Programme Director in meeting targets for recruiting and creating and delivering programmes in line with its objectives in a variety of locations throughout Cork and with a wide cross-sector of participants.

Role: Programme Assistant (from October 1996) to Programme Manager (to April 2004) Job overview: Creating and delivering a variety of programmes that adhered to the company’s ethos including workshops, international events; festivals and publications. Responsibilities included; being first point of contact for artists, budgeting, PR & marketing, scheduling, networking and liaising with contractors (clients, suppliers, media support, accommodation, transport). Ensuring the… Show more Role: Programme Assistant (from October 1996) to Programme Manager (to April 2004) Job overview: Creating and delivering a variety of programmes that adhered to the company’s ethos including workshops, international events; festivals and publications. Responsibilities included; being first point of contact for artists, budgeting, PR & marketing, scheduling, networking and liaising with contractors (clients, suppliers, media support, accommodation, transport). Ensuring the complete activity from initial concept to final debriefing was handled with professionalism and within the budget and resources available. Show less