Sharon Koch Email & Phone Number

Minnetonka, Mn

Job share the Receptionist position.

Medina, Mn

Office Manager• Human Resource responsibilities: Processed new employee paperwork, ran background checks, tracked employee benefit eligibility, updated and maintained Employee Handbook, and resolved HR issues• Accounting responsibilities: Maintained and processed timecards and transferred information to payroll time sheets, tracked PTO and sick time, tracked deal and quarterly bonuses for Accounting, processed and deposited checks received• General Office responsibilities: Booked air, hotel and car reservations, coordinated and prepared monthly breakfast meetings, coordinated all building and equipment maintenance and repair and attended office park association meetings

·Negotiated contracts for 2-day seminars at venues around the United States·Developed a Seminar Schedule for 6-8 seminars for Spring and Fall of each year·Processed Registrations /sent email confirmations /mailed seminar packets·Secured sleeping room blocks at the meeting site for each seminar·Printed, assembled and shipped all seminar materials to the meeting sites·Coordinated mass brochure mailings with Mailers of MN·Created and processed reports and charts relating to the seminarsComposed and typed correspondence·Managed and maintained software for personality assessments offered to clients; ran assessments, invoiced customers, and processed payment via credit card processing machine·Answered and screened incoming calls for entire office·Processed all product orders coming through on-line store, shipped product (books and CDs) and recorded orders in data base·Processed checks received, made out deposit slips and recorded payments in QuickBooks·Kept track of office supplies, shipping, and product inventory ·Responsible for assigning purchase orders and placing office supply, shipping materials, and product orders

·Provided executive support to VP Human Resources and Director of Labor Relations·Managed multiple complex calendars to organize daily schedules·Screened incoming calls, emails, faxes and mail to minimize unnecessary work for VP·Typed correspondence and presentations·Coordinated and scheduled weekly, monthly and quarterly meetings both on-site and off-site·Coordinated travel arrangements·Processed expense reports·Coordinator for Service Award Program -- Ordered, collated & mailed nameplates, 1 year pins, and congratulatory cards once a month to all location employees celebrating 1 yr anniversaries with company. Printed anniversary certificates and distributed to all corporate employees for annual anniversaries with company. Invoicing and reporting related to Service Award Program. Contact with two vendors facilitating service award gifts for entire company (8,000 employees).

·Provided administrative and clerical support to President and other office personnel·Screened incoming calls, emails, faxes and mail for President·Interviewed, hired, trained and led office assistant staff and receptionist·Conducted formal performance reviews and recommended salary increases for office assistant staff and receptionist·Coordinated HR projects; i.e., ran new employee orientation; scheduled candidate interviews, organized social functions and gifts for employees·Maintained electronic calendar and scheduled meetings and appointments·Arranged all in-house meetings and attended management meetings on request·Typed correspondence and presentations·Created and maintained procedure manual for office copiers, printers and fax machine·Coordinated binding, copying and laminating projects and helped with projects when deadlines dictated·Processed expense reports·Maintained petty cash checking account for company, balanced and prepared Petty Cash Report