Sheeba Varghese Email and Phone Number

 Maintaining and processing monthly payroll of the organization.  Processing the monthly pension for the Emirati staffs in the organization. Developing and managing monthly attendance and overtime within the organization.  Assisting the HR Manager in developing the payroll budgeting process. Assisting the HR Manager in assessing, benchmarking and improving the Compensation & Benefit’s policy. Preparing offer letters, contracts & modification letters and other related letters. Preparation of all kinds of letters including salary certificates & warning letters. Well-versed in HRMS software. Preparing staff accommodation contracts, polices & Sop’s. Processing staff’s yearly performance appraisals. Arranging trainings within the organization. Researching & Providing with the required internal and external training proposals as required. Building contacts with training consultants for training requirements and agreements. Building new sources of recruitment for the organizations hiring plan. Developing and managing the monthly overtime payment report. Proposing & preparing the Policies and SOPs to regulate the payroll system within the organization. All process related to Insurance for employees Knowledge of all process related to employee’s visa processing and OHC processing

• Completely responsible for the on boarding of new hires.• Enhancing the on boarding programs and check-in with the new hires.• Preparing and enhancing new hire orientations as needed.• Maintaining a strong working relationship with the recruiting sources/companies.• Maintaining and updating the applicant tracking system (HRMS)• Assisting with agency benefit programs• Enrolling, updating, and processing for the employees on various benefits medical plans as needed. • Keeping up with the new developments and regulations in the Human Resources field. • Drafting & Implementing HR Policies & Procedures within the organization.• Assisting in Implementing Training & Development Programs.• Assisting in HR strategy and organizational structure developments.• Continuously revising and keeping up with UAE Labour and immigration laws.• Payroll processing for the staffs.• Researching on the best medical policies for the staffs.• Implementing organization’s recruiting strategies.• Conducting HR round of Interviews.• Administering pre-employment tests.• Processing with completing background investigations of previous employment records provided by the new hires.• Processing transfers, promotions, and terminations.• Preparing job descriptions.• Performing job evaluations and job analyses.• Resolving grievances related to the employees.• Overseeing engagement programs and other employee welfare activities.• Risk Management and Budget preparations.• Developing and administering health and safety programs

Responsibilities:• Overall in charge of the Temporary staff’s in the Bank.• Responsible for the overall Payroll processing of the Temp staff’s.• Approving the Salary amount of each temp staff to be paid every month before the payroll run.• Payroll system updating.• Payroll month end responsibilities.• Responsible for getting approval and preparation of each new and renewed contracts of the temp staff’s.• Assist with payroll process as needed to ensure efficient and accurate processing. • Well versed knowledge of the Empower System.• Well versed knowledge of the on boarding Tracker System.• Responsible for arranging Panel interviews with the candidates and the business.• Maintain the strictest confidentiality at all times on matters pertaining to the company and its associates. • Providing timely assistance to team members regarding benefit and human resource questions and issues. • Providing written and verbal employment verifications. • Updating job descriptions of new vacancies in different Job portals.• Writing and placing employment ads, as well as maintaining the applicant tracking database. • Conducting background screenings for all prospective employees. • Assisting with creation and collection of feedback forms from the Business. • Assisting with providing research for policies, training, strategic planning, and other human resource issues. • Assisting in preparation & planning of special events such as Year End Celebration, National day, Award Ceremonies and other office or company gatherings. • Assisting with providing compliance in all areas.

• Preparing and maintaining budgets• Managing operational details and preparing agendas• Maintaining confidential records and files• Preparing LPO’s, Performa Invoice, Quotations etc• Arranging meetings with companies for corporate business• Maintaining records of employees in the organization• Providing administrative support (managing calendars, coordinating Business Travel Plans etc) to the Managing Director and other executives.• Training new employees in administrative tasks within the department• Preparing presentation for board meetings.• Handling, purchase orders, delivery orders etc.• Handling of Solomon software

• Assisting the manager in his routine procedures• Filing and Sorting of documents according to the chronological order• Maintaining employee files and records.• Attending business enquires.