Sheila Conway Email and Phone Number

Responsible for providing confidential administrative support to the SVP, Chief Procurement & Corp Development Officer, SVP, CFO of Supply Chain Solutions & Vice President - Investor Relations.Plan and coordinate meetings and conferences including travel and lodging arrangementsSchedule appointments and perform duties related to maintaining their calendarsContributes to the department by supporting other non-assigned individuals when assistance is requiredTake a detailed proactive approach in a multitask environment to complete all assigned duties in a timely manner.Perform assigned tasks and take initiative to work independently with little supervisionSet up and type reports, memos, presentations, and correspondence.Answer routine inquiries, direct calls, take messages, and schedule appointments as necessaryResponsible for establishing, maintaining, processing, and overseeing files, correspondence, databases, and /or other documentsPerforms ad-hoc job related duties as assigned

Provided complete administrative support to the Vice President and HR Department. (including the Sr. Director of Employee Relations, Director of Administration, and Sr. Benefits Manager).Balanced responsibilities and deadlines for VP and respective staff Provided administrative support in a highly confidential environmentProcessed all employee ID’s; responsible for overseeing the integrity of the badge system along with maintaining the validity of all active and terminated employee ID’s (2,700 + Active employees) Performed and/or coordinated advanced administrative duties including word processing, spreadsheets, and PowerPoint presentationsProcessed offer, termination, and travel letters along with invoices and check requestsResponsible for coordinating Senior Management’s training calendar (consisting of setting up classes including supervisory workshops, ez computer, new hire orientations, employment law seminars etc.)Responded to inquiries from internal and external sources pertaining to department activities, policies, and proceduresUtilized discretion, judgment, and tact when interacting with all levels of employees, outside vendors, and contactsManaged calendars, scheduled meetings, and screened incoming calls. Organized and maintained filing systemsPerformed miscellaneous job-related duties as assigned

Provided administrative support to Partners and team members of the Audit DepartmentAnswered telephones and placed long distance telephone calls using a multi-line telephone systemReceived and transmitted telephone and facsimile messages accurately and promptly, using the telephone, telephone message pad, facsimile messages and photocopy machineTyped correspondence, reports and financial statements accurately and timely using an electric typewriter and compute work processing system and dictation equipmentProcessed client tax returnsMaintained tax and accounting librariesProofread reports and correspondenceMaintained client files

Provide administrative support to the Director and team members in Financial ServicesProvided administrative support to the Director and team members in Financial ServicesPrepared domestic and international travel arrangementsPrepared expense statements and reconciled credit card statementsComposed memos, letters and assist with request for proposalsFrequent contact with persons in senior management roles as well as clients which require a large amount of explanation, clarification and diplomacyExercised considerable discretion and independent judgmentActively involved in client invoicing preparation

Coordinated interviews and travel for experienced hiresMaintained applicant files and all related staffing filesMaintained Lotus-notes based recruiting databaseLiaison between Campus Recruiting teams (within E&Y) and Recruiting DepartmentCoordinated various aspects of campus recruiting including:Career Fairs on CampusStudent ReceptionsOn-Campus interviewsAll candidates’ correspondence and travelTransitioned candidate from recruiting to HR following acceptance offerProcessed all invoices for Recruiting Department

Provided administrative and secretarial support to the Vice President and staff of this international computer consulting company.Took charge of multi-confidential tasks efficiently and productivelyProcessed invoices, checked requisitions and expense reportsScheduled all client appointments and meetingsBooked and coordinated all travel arrangements for conferencesAnswered phones – screened calls, recorded and relayed messagesMaintained office equipment and arranged for repair when necessaryTyped letters, internal memos, lists, reports and general correspondenceOrdered supplies, equipment and office stationaryCompleted travel expense sheets and assisted with travel arrangements for Vice PresidentDeposited money, wrote checks and handled petty cashHandled temporary and permanent staff schedulingWorked overtime and assisted other staff members as neededOpen, sorted mail for entire office