Shelby Ruffner Email & Phone Number

Indianapolis, In, Us

Indianapolis, In, Us

Indianapolis, Indiana, United States

- Define project scope, objectives, and deliverables.- Develop detailed project plans, timelines, and schedules.- Estimate resource requirements and budget.- Communicate project goals, progress, and outcomes to stakeholders.- Identify potential project risks and develop mitigation strategies.- Monitor and manage risks throughout the project lifecycle.- Adjust plans and strategies in response to risk events.- Develop and manage project budgets.- Track project expenditures and ensure they stay within budget.- Report financial status to stakeholders.- Ensure the project complies with relevant laws, regulations, and standards.- Handle contracts, permits, and other legal documents.

Indianapolis, Indiana, United States

- Oversee daily office operations to ensure efficiency and productivity.- Manage office supplies inventory and place orders as needed.- Handle incoming and outgoing correspondence, including mail, emails, and phone calls.- Organize and schedule meetings, appointments, and events.- Coordinate office activities and operations to secure efficiency.- Ensure the office layout is organized and conducive to a productive work environment.- Prepare and manage office budgets.- Handle accounts payable and receivable.- Process invoices, expense reports, and other financial documents.- Oversee office maintenance and repairs.- Liaise with building management and external vendors for services and supplies.- Manage office equipment and ensure it is functioning properly.- Coordinate with IT support for technical issues and system updates.- Oversee the procurement and setup of new equipment and software.- Serve as the primary point of contact for internal and external communications.- Draft and distribute office-wide communications and announcements.- Handle confidential and sensitive information with discretion.- Greet and assist visitors and clients.- Address and resolve customer inquiries and complaints.- Ensure a professional and welcoming office atmosphere.- Organize company events, meetings, and conferences.- Coordinate logistics for events, including catering, venue setup, and travel arrangements.- Manage event budgets and expenses.- Assist with special projects and initiatives as needed.- Conduct research and gather information for project planning and execution.- Provide support to other departments as required.

Indianapolis, Indiana

• Assist with the preparation of operating budget for the fiscal year by assisting with monitoring and reporting of the status of allocations, secures information from appropriate staff members, and records and files the information in accordance to established procedures. • Assist with the purchase of supplies, equipment, services, using mandatory or open market sources by preparing procurement requests (AD-700s) in support of purchasing functions for the State Office. This includes ensuring proper sources are used, and correct budget object class codes. Purchases include but are not limited to registrations for conferences/meetings, computers, monitors, accessories, and office supplies to prepare for the current and upcoming Fiscal Year.• Maintained an inventory to assure the office supplies are stocked for NRCS employees, I prepare requisitions for the purchase of supplies, made purchases using a government purchase card.• Prepared and assisted in making travel reservations and arrangements, prepared travel vouchers, and reviewed travel vouchers for errors.• Maintains master time and attendance files for State Office hours for employees and inputs hours into a Personnel Cost System (Timetracker) tool which the Financial Resources Specialist uses to manage the budget. Monitors the status of allocations for timesheets by reviewing State Office timesheets each pay period to make sure employees have used correct accounting codes.• Compiles relevant forms and instructions for annual performance ratings and, assists with compiling the appraisal reports. • Managing the Farmland Protection Policy Act process by determining whether prime farmland will be converted into non-farmable uses by utilizing ArcGIS. Tracking and preparing all correspondence connected with this program. This also entails filing information, maintaining spreadsheets and preparing annual reports to be submitted to National Headquarters.

Indianapolis, Indiana Area

•Reviewed, scanned and uploaded historical lab reports to client- specific SharePoint data site•Searched client database for access agreements to support upcoming field investigations and load to SharePoint•Task manage monthly health and safety stats for client-specific tracking requirements •Assisted with production of reports for IDEMs submittal •Searched for historic reports and assisted with setup quarterly groundwater monitoring report•Due Diligence- table formatting, employee resume formatting, laboratory estimate spreadsheets

Bachelor'S Degree, Environmental Sustainability, Senior

Undecided