Sheree Smith Email & Phone Number

Receive and process 150+ (weekly) federal invoices/closeouts/certified payroll matched to federalsubcontracts set up by FBS Subcontract SpecialistMatch and code invoice service and goods expenses to correct project number, and task codes via chart of accounts. Responsible for approx: 500 different project numbersReview invoices/closeouts/certified payroll/lien waivers and COIs for compliance to correspondingsubcontract terms and conditionsTrack and log all incoming and outstanding invoices/closeouts/certified payrolls pertaining to assigned jobnumberInvestigate and reconcile vendor statements to ensure timely paymentMaintain and reconcile project declining balance spreadsheets to ensure adherence to project budgetKeep abreast of client payments to ensure PWP (Pay When Paid) contract payments are released timelyCorrespond with Project Managers, vendors, and procurement team members to resolve issues surroundinginvoices/closeouts/certified payrolls within assignmentsManage file documentation for all compliance dutiesParticipate and/or complete required training for Federal Business ServicesManage full invoice/closeouts/certified payrolls compliance duties on major projects. Develop and initiateprocess improvements with help of team lead or management oversight

Austin, Texas Area

Managed team of 8 employeesEvaluated employee performance, coached and trained team members, and encouraged careerdevelopment with direct reports increasing quality of work and employee motivationCreated and presented training sessions for Audit, Disbursements and Problem Resolution TeamMaintained backlog rate less than 1% despite a 33% headcount reductionRecorded daily audit counts in Microsoft Access for tracking, planning and resourcing needsOversaw audit of 15,000 expense reports per month and over $22 million dollars in annual expensesReviewed and approved international wires, priority payment releases, education/tuition expense reportssubmitted by division employees , and any expense reports in excess of $5000 dollarsRan monthly queries to identify documents needing corrective actionRan daily, weekly, monthly, annual reports for P-Card program as well as other needed reports forcompliance and reportingDelivered regular team meetings for aligned work towards common goals by implementing efficient workflow processes and setting clear performance expectationsFacilitated meetings to communicate team performance goals and results to upper management

Austin, Texas Area

Auditing, coding, review, posting, distribution, accuracy verification and maintenance paper and electronic invoices, expense reports, wires, check requests, payment releases and job cost transfers per internalpolicies and procedures and Federal Acquisition Regulation requirementsWorked with team of employees to complete audit on received documents to meet daily deadlinesAudited an average of 280 Accounts Payable documents dailyTrained team auditors and users and served as a primary "go-to" troubleshooter and problem on standardand new practices and systems