Analyze and optimize operations such as bookkeeping, payroll, supplies and other clerical servicesSupervising and managing staff to ensure smooth workflowMaintain employee files with strict confidentialityMaintain all insurance policies (health/dental/vision, general liability, workman’s compensation, vehicle, equipment, etc.)Accounts Receivables and Accounts Payables: generate job orders, invoice and payments, reconcile purchase orders and generate payments to vendorsReconcile multiple bank accountsEstablish and maintain electronic records management system for all incoming and outgoing correspondenceMonitor expenditures and ensure adherence to budgetary commitments in accordance with established policiesDesign and implement office procedures and policies

Represent president of company in various matters with signature authority during his absenceMaintain employee files with strict confidentialityProcess weekly payrollReconcile multiple bank accountsMaintain all insurance policies (health/dental/vision, general liability, workman’s compensation, vehicle, equipment, etc.)Accounts Receivables and Accounts Payables: generate job orders, invoice and payments, reconcile purchase orders and generate payments to vendorsEstablish and maintain electronic records management system for all incoming and outgoing correspondenceMonitor expenditures and ensure adherence to budgetary commitments in accordance with established policiesSchedule incoming and outgoing shipments, correspond with overseas customers to ensure timely delivery of products

Maintain 100+ employee files with strict confidentialityProcess weekly payrollMaintain all insurance policies (health/dental/vision, general liability, workman’s compensation, vehicle, equipment, etc.)Accounts Receivables and Accounts Payables: generate job orders, invoice and payments, reconcile purchase orders and generate payments to vendorsEstablish and maintain electronic records management system for all incoming and outgoing correspondenceMonitor expenditures and ensure adherence to budgetary commitments in accordance with established policies

Represent president of company in various matters with signature authority during his absenceMaintain employee files for two locations with strict confidentialityProcess weekly payroll (calculate time, taxes, deduction, garnishments, etc.)Maintain all insurance policies (health/dental/vision, general liability, workman’s compensation, vehicle, equipment, etc.)Accounts receivables and payables: generate job orders, invoices, process incoming payments and generate payments to vendors.Handle multi-line calls, schedule meetings, compose and distribute correspondence in a timely manner while maintaining strict confidentialitySchedule incoming and outgoing shipments, correspond with overseas customers to ensure timely delivery of productsAssist president of company with public relations (brochures, websites, demonstration videos, etc.)Monitor expenditures and ensure adherence to budgetary commitments in accordance with established policies

Handle multi-line calls, schedule meetings, compose and distribute correspondence in a timely manner while maintaining strict confidentialityGenerate jobs orders and sales ordersMaintain job filesCompile and type special reports by selecting relevant information from a variety of sourcesCorrespond with corporate office in Shreveport, LA

Answer multi-line phone system, schedule meetings, compose and distribute inter-departmental correspondence in a timely manner while maintaining strict confidentialityCompile and type special reports by selecting relevant information from a variety of sourcesPrepare materials needed for meetings (agendas, handouts, binders, etc.)Attend meetings and transcribe notes for department correspondenceArrange travel and hospitality services for department vice-president, managers, staff and visitors

Greet patients and provide necessary instructions/directions, inform nursing staff of patient arrivalsMaintain strict confidentiality, adhering to all HIPA guidelines and regulationsObtain and enter new patient information and update existing patient records to maintain accuracy for billingAnswer multi-line phone systemSchedule new patients and returning patients follow up appointmentsAssist podiatrist during routine patient visits, casting for orthotics and braces, and surgeries in the absence of the nurses and assistantsTranscribe doctor’s notes and surgical reports for insurancesWork in conjunction with nurse and doctor to accommodate scheduling requestsMaintain a clean and orderly waiting area