• Taking Dictation & Drafting letters, email, daily memos, notes on business topics to executives, staff, and clients, various agenda points for meetings and discussions, compiling of minutes of meetings.• Maintaining confidential files and records.• Managing Calendar in Microsoft Outlook.• Communicating in the office with all levels of staff to ensure coordination.• Processing executive communications and correspondence for key updates and inquiries.• Executive Administrative Assisting and Administrative Assisting.• Handling sensitive and confidential information with discretion.

Secretarial Responsibilities:• Taking Dictation in Shorthand & Drafting assigned to the Directors, General Managers & Managers within proven time frame.• Organize and maintain personnel records.• Update internal databases and handling correspondence.• Printing of email documents, replying calls, maintaining diaries.• Servicing meetings (producing agendas and taking minutes).• Arrange travel accommodations, documents and process expense forms.• Preparation of all kinds of Documents, papers, maintaining files & Records.• Browsing Web, checking e-mails. • Maintaining Office Stationaries.• Housekeeping related arrangements.• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.HR & Admin Responsivities: • Preparing HR documents, like Appointment Letters, Salary/Wages, Employment Contracts and new hire guides.• Making Advertisement matter & arranging to publish in News Papers time to time.• Arranging Interviews.• Drafting of revise company policies. • Arranging Departmental Health Check-up.• Liaise with external partners, like insurance, vendors, and ensure legal compliance• Answer employees queries about HR-related issues.• Assist payroll department by providing relevant employee information (e.g. wages, leaves of absence, sick days and work schedules)• Implementing new procedures and administrative systems.• Negotiation & Team Working.• Co-ordination with HR & Admin.• Preparing CSR Documents & Activities.• Performing basic admin duties including printing, sending emails, and ordering office supplies.Finance & Accounts Responsibilities:• Preparing various Central & State Tax Department Related Documents.• Foreign Bank Payments documents preparation.• Reply letters, Excel works. • MIS Reports, Regulatory Compliance.• Drafting Projects Reports.• Managing Database, Insurance Reply.• Maintain Timeline.

• Secretarial• Administrative• Co-ordination with Purchase Managers and Tenderers. • Tender Opening & EMD Submission• Browsing Internet (broadband), e-mails on Oil & Gas and related matters and briefing Purchase Manager.• Taking dictation, maintaining files & Records • Executing all sorts of secretarial and administrative work as assigned by Purchase Manager and Sr. Purchase Manager from time to time