Helene Smith Email & Phone Number

Chandler, Arizona, United States

Onboard and train new project management staff and contractors, including software and project management tools installation, project-related processes training, and orientation.Provide IT project accounting budget and spend reporting support for IT project managers including setup and processing of project accounts, digital project work breakdown structure (WBS) identification, budget summary, variance reports, change control support as it applies to budget updates, and support with IT Development project closure activities.Support the setup of project SharePoint sites as new projects begin and as new project management staff join.Facilitate and coordinate project-related meetings, including serving as a back-up resource to run and facilitate meetings for project managers.Document the Central Project Office project management-related processes and assist in the building of a digital managers' project toolbox.

Experience with all aspects of project management and project success in a matrix organization Budget creation and approvalResource management Implementation plan and creating and tracking of project schedules, production tasks and cost managementApplying rolling dollar values to activities using the Earned Value Management System (EVMS)Managing personnel in multi-site/multi-functional teamsMonitoring and implementing Earned Value Management (EVM) requirements into the Integrated Master Schedule (IMS) to support Cost Performance Reports (CPR)Determining critical path activities and expected completion datesManaging all stakeholder communication Customer communication and trainingReporting project status to upper management

Financial analysis and support for Development and Operations organizations, $44M annual budget Presentation of financial information to senior management Preparation of Annual Operating Plan and monthly forecast updates Coordination of financial interaction and performance analysis with offshore development organization of 300 people in Mumbai, India Performance Reporting Managed staff of two employees Capital budget and purchases Asset inventory and database management Statements of Work for third party contractors Facilities coordination Software license purchases and maintenance support renewals Interaction with vendors Administrative support to over 140 internal and external personnel Development and implementation of Business Processes Project management and control initiatives Facilitated process for interaction of Project Management and Functional Management in matrix organization Administered purchasing policies and guidelines for decision making and cost control- hardware purchases, miscellaneous purchase requests, travel

Interacted with all areas of management and customersCoordinated extensive travel arrangementsCoordinated President's calendarAssisted with projects and project planningConducted ad hoc product/customer research, analyzed data, and prepared summary Acted as liaison between product management and other company departments, customers, and vendors Designed, edited, and created Power Point/Visio presentations and other reports Assisted with developing annual operating budgets, maintained, audited, and forecasted budgets on a monthly basis Prepared and handled sensitive and confidential documentsCoordinated new hire process, including logistics (telephone, office/cube, equipment) Scheduled staff meetings; recorded, transcribed, and maintained records

Ensured that maintenance costs for hardware and software were appropriateMaintained and forecasted budget needs and ongoing maintenance costs; ensured that the budget related to software, hardware, and maintenance was followedEnsured software compliance and tracked the usage of software to specific productsCreated an Access database for tracking software maintenance renewals used by software project managers and Finance.

Conducted in-depth monthly analysis of labor activity through PLUS (Professional Labor Utilization System) and prepared reports detailing labor activity informationDisseminated information regarding technical training (as new technologies emerged) and tracked certification progressExtrapolated financial activities data and analyzed budgetGathered and organized complex data from several sources and composed marketing collaterals for formal distribution Served as the local Phoenix office donations committee chairperson working closely with Corporate Philanthropy in contributing equipment to community and educational institutionsFormulated and co-authored Project Coordinator Guide for new Hewlett-Packard Phoenix-based employees

Six Sigma Green Belt Certification, Business Management Strategy

Achieved my Six Sigma Green Belt Certification

Project Management Professional Certification, Project Management

Took required courses to complete the PMP exam

Hr Management Certification, Human Resources Management

Received my Bachelor of Science Degree in Business/Marketing in 2001. Received My Master of Arts--Organizational Management Degree.

Master Of Arts, Organizational Management

Bachelor Of Science, Business/Marketing

Named Outstanding Business Student (Summer Commencement 2001)