• Assist three Principal Investigators (PIs) on various grants with administrative responsibilities, including, but not limited to program inquiries, managing calendar of events, scheduling meetings, processing of purchase orders, check requests, travel claims, hospitality forms• Maintain electronic/hard copy records/spreadsheets for various grant related programs including registration of participants, hiring of Teaching Assistants, coordinating/sending/collection of hiring paperwork of teachers and mentors, compiling program materials, maintaining purchasing process for program supplies ($70,000 budget), coordination of duplicating for programs (over 200K copies), organization of supply rooms during dormant periods• Assist with monitoring of budgets; assist with budget development and preparation of grant applications• Handle meeting logistics including food arrangements, food and materials pick-up and distribution to multiple on/off-campus locations, reservations for technology support, RSVPs, compiling meeting packets/training binders, arranging parking, preparing program contents and editing, name badges, signage• Supervision of student workers and volunteers

• Provided administrative support to the director, two faculty, 15 adjunct faculty, and 50+ students of the Institute• Prepared/submitted expense reports for Institute, Director and adjunct faculty• Assisted adjunct faculty with posting course materials to Blackboard• Planned, coordinated and assisted with execution of ICEL events including luncheons, awards dinners (on/off campus), marketing/recruitment workshops, national conferences • Designed and assisted with editing of the ICEL Monitor (electronic newsletter for faculty, students, alumni and “friends” of ICEL); maintained distribution list. Prepared and assisted with editing of all materials for Institute website. Prepared and edited student handbook.• Coordinated and tracked yearly advertising campaign with a budget of $45,000: maintained client relations with publications and agencies; worked with USF Publications Department to meet deadlines • Assigned and directed duties for Graduate Merit Scholars (students)• Planned and assisted with execution of ICEL SummerWest program, including, but not limited to: brochure planning and coordinating a nationwide mailing; document revisions; assisting with registration; coordinating guest housing for students and faculty; preparing flyers and documents for distribution during orientation; budgeting; delegated duties for summer events; assisting with “Care Room” maintenance and daily operations (supplies, stocking, cleaning)

• Received/prepared/processed materials related to administrative and registration procedures for 100-150 dissertation level doctoral students in all programs; assisted with various forms (change of major, advanced standing, course substitutions, leave of absence)• Advised students on and visited classes to speak about University/Department policy and procedure; assisted Associate Dean and Doctoral Program Coordinator with improvements of doctoral program policies and procedures• Developed program study plans for doctoral students and monitored through graduation; monitored and evaluated transcripts, verified eligibility of students taking various levels of dissertation courses and entered registration authorization on Internet Native Banner (INB); troubleshoot and problem-solved program plans for students and faculty• Evaluated and processed Dissertation Committee Applications; verified student eligibility for Advancement to Candidacy• Maintained doctoral student database (FileMaker Pro); continuously incorporated improvements to centralize data; Prepared semester Dissertation Workload Report for Deans and 36 faculty• Streamlined degree posting process for Doctoral Students by taking over responsibility of processing “change of grade” forms and the “final graduation check” and final processing of dissertation and graduation paperwork; assisted students with online dissertation publishing process (UMI, Inc.)• Verified graduation eligibility, prepared graduation list, dissertation title lists for Commencement Booklet• Maintained meeting room schedule for 70+ meetings and dissertation defenses per semester• Prepared new student orientation materials, assisted with planning, and attended/spoke at Doctoral Student Orientation; prepared/edited Doctoral Student Handbook• Served on the Doctoral Program Policies Committee (take/type/distribute minutes; follow-up on exceptions to academic policy, other duties assigned in meetings)•Assisted with reception duties