Main responsibilities include: Ensuring smooth running of the office in Lisbon; planning, coordinating, implementation and overseeing compliance of administrative procedures and systems in line with Portuguese labour legislation; Planning, coordination and implementation of performance management system; Planning, coordination and implementation of Health and Safety policy and procedures; Coordination and supervision of refurbishment works;

Personal AssistantDiary management , co-ordination of meetings involving both internal and external attendees, scheduling conference calls, composing emails and other correspondence on behalf of senior staff; liaising with high profile individuals and government bodies, preparation of reports and presentations; project management ; coordination and management of high profile events, preparing presentations for senior staff meetings.Health Safety and Security ManagementOverseeing H&S policy and procedures for all Portugal offices – reviewing of procedures when needed, H&S induction to all new members of staff, ensure that H&S training for all staff is in accordance with BC policy and Portuguese legislation. Monitoring, reviewing and testing of Business Continuity Plan and Crisis Management Plan according to British Council standards and procedures.Staff trainingCoordination of staff training for staff in Portugal, ensuring all data is captured for compliance with Portuguese labour legislation.. Coordination and annual submission of Relatório Único - Health and Safety and Staff Training data.Event ManagementManagement of all major meetings and conferences (national and international) hosted by BC Lisbon.Scorecard CoordinationCoordination inputting and monitoring of balanced scorecard data for all offices in Portugal.Environment complianceOverall coordination of Environment framework tool for all offices in Portugal ensuring that standards set by UK and Europe are followed consistently by all offices. BC Portugal Status ComplianceMonitoring status compliance for all offices in Portugal and reporting of risk associated with non-compliance.