Assists the MD, CIO, COO and Eds with daily administrative duties and completes a broad variety of Executive Assistant tasks that include managing calendar of appointments; expense reports, composing and preparing correspondence.Arranging complex and detailed travel plans, itineraries, and agendas.Writing Minutes of Meetings. Communications with general staff & Leadership team on behalf of the MD and coordinates logistics with the high-level meetings both internal and external.Coordinating for meetings, events and strategic activities with the Leadership Team & the functional teams across boundaries.Drafts reports, letter of solicitation, proposals, prepares and coordinating Oral and written communication with Prospects.Monitoring reviews and approving standard expenditure to ensure the activities of the Office are conducted within the established budgets.Working on complex spreadsheet and data management.Vendor liaison. Organize and prepare relevant briefing or background materials for meetings (e.g., bio data gathering, political and media updates).Supervising/coordinating with administrative staffMaintain human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases.Setting up Orientations internally for new joiners. Prepare reports and circulate

Raising Invoice on regular basis and tracking them along with maintaining MIS for recovery for litigation department. Coordinating with Accounts for payments and also sending reminders to client for bill processing and payments.Arrange corporate events & meetings, arbitrations conference venues. Maintain an organized filling system of paper and electronic documents. Arranging smooth functioning of work among team members.Cab Rentals – giving all the required information and ensuring cab reaches on time, again ensuring chauffer contacts share by Cab service provider by calling them and asking them tobe on time. Once the trip is over , follow up for bills and entering them in Uberall with the attachment.Agendas – to maintain proper Agenda and entering in Outlook calendar and giving Agenda report at the time of Travel. Helping business development.Flight and Visa documentation.Forex Letters, Visiting cards to check records and order on timely Visa documentation to keep records and setting reminders in Outlook for expiry date. Preparing folder for Visa documents and consulate letters etc. and many more timely arriving arrangementsBilling support – supporting to raise Invoice by providing timesheets and filling timesheets for team members also providing Expense Report and arranging all the Expense bills from various vendors like travel desk and stationary bills etc.. Providing billing data to billing department in proper formatalso raising Invoices, GST – maintaining GST data for all the clients and providing at the time of billing. Bills once finalised from billing department to get it signed from Equity partner and dispatching it to concerned and keeping record in system (scan Invoice) and tracking it and ensuringif the bill is received by the Client. Adding billing data in tracking worksheet and also updating on daily basis.

Support to Admin team, supervising Receptionist and Office boy functions.Reimbursements – travel, mobile , Invoices.Creating MOU’s for Consultants on- site.Assisting the team with their Admin needs,maintain filing system of reports,marketing materials and database of external stakeholders.Tracking and administering online payments and maintain user profiled in select systems.Assist in compiling and maintaining a filing system of reports, marketing materials and database of external consultants.Travel arrangements, prepare travel itineraries including visas, booking flights ,airport car connections and hotel bookings (update all internal systems).

Interview Co-ordination, Induction training, leave and Attendance Management. Assistant HR head for joining formalities, preparation of appointment letter,transfer letter etc. Vendor management (Bill payments like Airtel,MTNL and others)IT Asset Management (Includes Laptop, Desktops, Printers, Escan Routers, Hubs, Servers. Etc).Maintaining schedules and calendars ,Arrange and confirm appointments Prepare and manage correspondence, reports and documentsOrganize and coordinate meetings, conferences, travel arrangements etc.

Answering incoming calls; taking messages and re-directing calls as required.Dealing with appointments, booking meeting rooms and conference facilities.Data Entry (sales figures, property listings)Organizing travel and accommodation for staff and customers.General office management such as ordering stationary. Maintaining the bookkeeping record such as reimbursements and filing documents