• Reception Duties – Answering an extremely busy switchboard for three Companies in a professional, friendly and efficient manner• Meet and greet visitors/clients• Compiling and distribute of the Fortnightly Newsletter for company • Organise catering for meetings and functions• Distribution of company mail• Ordering of stationery, and office equipment• Attend to staff amenities

• Reception Duties – Answering telephones in a professional, friendly and efficient manner• Meet and greet visitors• Assisting accounts payable with reconciling documentation• Assisting of Requisitions and Purchase Orders • Assisting Payroll and HR departments with general admin and adhoc tasks• Organise catering for meetings and functions• Collection and distribution of company mail• Update and maintain relevant registers• Compiling and distribution of circulation folder • Filing• Ordering of stationery, and office equipment• Attend to staff amenities • Ordering of staff uniforms• Organising Travel• Comply with Abergeldie’s standards• Personal development

• Provide secretarial and administrative support to the Director-Vehicle Logistics, National Sales Development Manager and Commercial Manager, together with other Vehicle Logistics staff and CEVA Logistics staff where required.• Assist in the preparation and presentation of tenders/proposals.• Assist in preparation of account management reports.• Assist with Client KPI Reports• Undertake marketing research projects.• Liaise with existing and potential new customers.• Liaise with a variety of management and staff within CEVA Logistics • General Clerical duties where necessary• Ordering of Stationery in JDE System • Mail distribution of internal and external written communication to the management team.• Maintain filing systems where required.• Assist in maintaining a high standard of housekeeping relevant to the position, at all times.• Organise conferences, meetings and catering as required • Ensure all CEVA Policies and Procedures are followed.• To develop and drive a culture of quality and continuous improvement within the organisation.• Perform other tasks for which the person is trained, qualified and competent to perform, as directed by Senior Management

• Provide secretarial support to the Nat. Fin. & Admin. Manager• Provide administrative support to the Finance Team• Opening, date stamping and distribution of internal and external mail• Compilation of the customer payments received by mail• General stationery supplies for HO needs and co-ordinating of printed stationery for national requirements• Operate Pronto Debtors System to extract FACTS/PARTS data and printing of invoices and related Debtors Reports• Preparation, processing and payment of Monthly Payroll• Payment of IT Contractors• Preparation, reconciliation and payment of monthly employees superannuation• Maintenance and consumable supplies for office equipment• Daily lunch orders and other staff welfare needs• Maintenance, control and issuing of Caltex Fuel Starcards for Contract Carriers• Co-ordinating the Caltex fuel files for inputting into the contract carriers ledger• Arranging the supply of business cards and mobiles• Managing the Years of Service Awards, preparing and onforwarding to Management for signing and presentation• Preparation and arranging of Computer Access/Email/Internet forms• HR Reports for Director, Human Resource and management • Checking of Novated Lease Invoice to payroll deductions• Filing and maintaining of the employee personnel details ensuring that appropriate forms have been received

• Checking, Coding manual invoices, Posting to computer• Account Credit Notes, Posting to computer• All stock input ie stock transfers, stock receipts, Production & Hardware• Debtors Accounts Reconciliations, Cash Receipts, Phone Collections• General Office Duties

. Reception Duties • Incoming and Outgoing Telexes• Switchboard Duties• General Office Duties

• Accounts Receivable & Payable• Payroll• Computer Posting• Typing correspondence & Telexes• Reception & Switchboard Duties• General Office Duties