Sarah White Email & Phone Number

Colorado Springs, Co, Us

• Data entry: - Log new license agreements and permission letters into SalesForce - Add payments received into SalesForce and report back to Finance with correct accounting codes - Enter Royalties and reporting received into SalesForce - Save royalty reports to appropriate folders in Box - Log completed ICAs into SalesForce• Maintain contractual records. Monitor workflows and implement new processes to improve turnaround time.• Collaborate with Rights & Permissions team to revise existing contracts.• Monitoring email and related communication throughout the day and appropriately and efficiently responding to permission requests within a timely manner.• Research incoming legal requests to ensure compliance and assist with drafting permission letters.• Drafting basic permission letters using provided templates.• Liaising with other departments on appropriately invoicing permission grants and following up on outstanding payments as needed.• Providing information, upon request, regarding Rights & Permissions and preparing reports as requested.• Spot-checking permissions projects to identify areas of risk and opportunities for further training.• Create ADHOC Reporting• Provide excellent customer service via phone, email and chat options.• Perform related duties as assigned.

Colorado Springs, Colorado Area

• Responsible for general accounts receivable functions.• Monitor customer accounts for non-payments and/or delayed payments.• Work with customers directly to bring accounts up to date.• Provide excellent customer service.• Responsible for applying customer checks to correct accounts and invoices.• Accountable for reconciling Amazon, eBay, Groupon, PayPal, Newegg, Walmart accounts and other such internet sales.• Responsible for reconciling all payments from finance companies such as Brand Source and Progressive.• Assist in reconciling bank statements.• Responsible for all inventory transfers and product receiving’s.• Assist in payroll and other HR duties as needed.• Responsible for the monthly ordering of all office supplies.• Greet and assist visitors as they enter the building. • Direct report to the CEO and administrative support for executive team as assigned.

Colorado Springs, Colorado Area

• Responsible for general accounts receivable functions:• Prepare and submit pub, gift store & customer invoices through Rocket Brew and Xero, including Fintech submissions.• In charge of posting all cash, check and credit card payments.• Prepare and coordinate deposit activities daily.• Perform all necessary account, bank and other reconciliations.• Monitor customer accounts for non-payments and/or delayed payments.• Work with customers directly to bring accounts up to date.• Preparing and printing weekly A/R reports for the sales department, general manager and owner of Bristol Brewing.• Maintain customer files.• Responsible for general accounts payable functions:• Check, verify and process vendor invoices• Sort, code and enter accounts payable data• Analyze discrepancies and unpaid invoices• Maintain vendor files• Find and use accounting data to resolve accounting problems and discrepancies.• Responsible for writing and updating process/procedure documentation.• Perform filing and general accounting clerical support to accounting department, general manager and owner of Bristol Brewing.• Open & distribute mail for Bristol Brewing and Ivywild School businesses.• Volunteer at various Bristol Brewing events and responsible for taking tickets, pouring beer and receiving payment.

Colorado Springs, Colorado

• Responsible for accounts receivable invoicing; including electronic and mail distribution, credit card payments, and problem resolution. • Processing of daily cash receipts application from wires and check deposits. • In charge of accounts payable including matching purchase orders and paperwork, data entry, payables management, employee reimbursements, payment processing by petty cash, credit card and check, and filing. • Administrative functions of processing purchase orders including obtaining authorizations, releases to suppliers, and logging/follow up. • Responsible for month-end closing duties including open purchase order verification, payables review to ensure all transactions are booked, credit card reconciliations and assembly of backup, and petty cash reconciliations. • Responsible for some general ledger reconciliations as designated. • Assist in audit preparation related to both account receivables and accounts payables. • Maintain accounts receivable and accounts payable processes to be in compliance with both internal controls and documented procedures. • Conduct basic HR generalist duties for recruiting, benefits administration, employee onboarding, and maintaining employee files. • Direct report to the Chief Financial Officer and administrative support for executive team as assigned.

Colorado Springs, Colorado Area

• Analyzed and delivered reporting obtained from SAP Business Warehouse, PN1 and LightHouse for the United States Public Sector teams.• Created monthly on time payment metrics for the United States Public Sector manager.• Acted as the point of contact for the accounts payable teams within Hewlett Packard.• Operated with several different departments a crossed different business units in order to resolve accounts payable related issues.• Created and organized a plan of action for past due invoices that had been escalated and followed through with the invoices until they were paid in full.• Spearheaded the Accounts Payable invoice backlog and eliminated the backlog.• Managed the Executive Physical Program and paid invoices from medical clinics for Hewlett Packard executives.• P-Card holder - Purchased equipment and supplies as needed for department and reconciled expenses every month.• Handled the archiving of all departmental records.

Colorado Springs, Colorado Area

• Program Manager and Subject Matter Expert for the Non Employee And Recruit travel program.• Produced an instruction manual and other supporting documents related to the program.• Audited requests to verify that travel was within Global Travel Policy.• Keyed requests into a database.• Worked directly with Carlson Wagonlit Travel Agency to assist in organizing travel for recruits, guest speakers, and customers.• Point of contact to American Express, Carlson Wagonlit Travel Agency, multiple hotels, car rental vendors, managers, admins, travelers and recruiters.• Reconciled and prepared multiple American Express cards for month end close spreadsheets for the purpose of matching the traveler with the correct expense in order to charge the correct managers cost center for all travel related expenses. • Produced monthly metrics to show program performance, Six Sigma rating and KPI’s.• Worked with IT to make updates to the online travel request form.• Created, updated and maintained multiple SharePoints needed for the travel program.• Created, updated and maintained multiple databases as needed.• Designed InfoPath reimbursement form.• Processed Per Diem and reimbursement payments using the FOCUS payment tool.• P-Card holder - Purchased equipment and supplies as needed for department and reconciled expenses every month.• Trained and transitioned travel program to Guadalajara, Mexico.

Colorado Springs, Colorado Area

• Subject Matter Expert for the Education Assistance Program.• Reviewed and processed requests for reimbursements.• Collected and deposited payments from employees who were taxed due to IRS regulations.• Administered Access database queries and reporting for various program related issues.• Corresponded with employees and managers regarding process, procedure and policies of the program.• Wrote and distributed user manuals related to program.• Trained and transitioned program to a team located in Chennai, India.

Colorado Springs, Colorado Area

• Escalation point of contact. • Received incoming internal and external customer calls, voicemail, faxes and e-mail regarding payment status on rebate issues, reward and recognition issues and employee reimbursements.• Logged cases for the purpose of routing or dispatching an end-user to the proper resources.• Conveyed policy and procedures to internal customers.• Researched and resolved accounts payable issues for vendors and internal customers.• Exhibited the ability to resolve problems in a quick and accurate manner.• Trained and mentored new call center agents.• Processed travel reimbursements to employees via SAP.

Bachelor Of Science In Business Administration, Business Administration And Management, General

Accounting, Marketing, Web Design

Certificates in Web Design and Accounting

Business