Stacey Guidry Email and Phone Number

Prepare and monitor grants, residual accounts,capital projects and other agreements entered into by the County, by ensuring compliance with agency requirements in order to continue maximizing funding for the county.Analyze financial documents such as general ledger, balance sheet, budget, etc. for the county.

Serves as liaison to client department coordinators, consulting with them as to mandated records management activities and assists them with decisions about available department services. Assist client departments with delivery and retrieval of documents from county records center and off-site vendor. Responsible for maintaining department procurement card while ensuring that proper documentation is submitted in a timely manner. Inputs, tracks and receives all orders for goods and services through LAWSON, an enterprise resource planning and procurement system and submits same to auditor for payment. Responsible for gathering all quotes and historical expenses necessary to compile department needs analysis used in preparation of annual budget. Upon completion of budget needs analysis, responsible for input and monitoring of department’s annual budget in LAWSON. Responsible for conducting annual inventory of department fixed assets. Insures that department’s materials and supply inventories are maintained at adequate levels. Audit all department time sheets insuring accuracy and timely submission.

Responsibilities included filing all incoming paperwork for current and terminated county employees’ in their personnel folders. Set up all new hire personnel folders verifying that each folder contained all documentation necessary for employment within the county. Picked up and distributed mail from mail room. Served as backup for receptionist deck fielding all incoming calls and served as first point of contact. Assisted applicants in administering county mandated preemployment testing. Prepared all new employee orientation packets. Contacted all newly hired employees to confirm orientation date and assisted them with obtaining all documentation necessary for employment. Assisted staff with monthly service awards presentation. Used LAWSON to confirm various inquires. Special projects included: Assisted in sick leave pool enrollment and donations.

Served as Chief Financial Officer of the Library System, and as such, was responsible for applying standard governmental principles and procedures to ensure the accurate production of the library’s annual budget. Established and maintained payroll records for all library employees as well as prepared and submitted all quarterly federal and state tax forms. Received and verified accounts payable/receivables. Advised the Library Director and the Library Board of Control on status of all investments and accounts payable monthly, as well as participated and assisted in high level planning, forecasting and budgeting for the establishment and completion of seven capital outlay building projects. Reconciled and monitored all bank accounts and investment accounts for the library system. Ensured compliance of public bid law and other governmental requirements when appropriate and maintained a positive working relationship with the library’s auditor, Parish Government, Louisiana State Library personnel and other parish and state entities.

Supervised all the library’s daily activities and the personnel assigned to specific branch locations. Performed material selection within the library branch and maintained materials budget. Maintained daily income files and deposited income monthly.