Stacey Jacobs Email & Phone Number

Texas, United States

Coppell, Texas, United States

Effectively and efficiently maintained complete oversight of multiple office responsibilities on a fast-paced, historic large construction project including weekly management of Payroll for 57 salary and 35 hourly personnel; daily processing of all Accounts Payable tasks for two distinct projects with over 330 invoices accounting for over $2.1M; creation and maintenance of an Equipment & Small Tools Inventory Log; as well as the creation and sharing of comprehensive manuals for each of the above job responsibilities consisting of detailed written and graphic instructions. Instituted the following departmental improvements :• Updated digital timesheets to generate summary pages that include formulas to report jobsite man-hours to Corporate as well as incorporating validation checks to ensure the precision of data entry into specialized construction management software.• Created a standardized Owner Billing format with built-in formulas to precisely track and share billable hours.• Simplified data upload of journal entries by creating a user-friendly format with accuracy checks.• Utilized formulas to aid in accurately capturing jobsite man-hours for Superintendents reporting to Corporate.• Created a document to assist staff members with the process of entering their personal timesheets, as well as accessing their HR profiles to retrieve paystubs, update contact information, and select or view their benefits.• Implemented a shared PTO calendar for salaried employees to make schedules transparent.• Observed the need for improved guest assistance during the receptionists’ absence, providing a prototype signage system that was instituted immediately and was proven effective in wayfinding.

Plano, Texas, United States

Elevating to the position of Director following the successful management of several concurrent substantial projects, I assumed leadership of a team comprised of four part-time staff members. In this capacity, I strategically planned and cast vision for monthly and quarterly events that offered creative and innovative avenues to enhance congregational engagement amidst an unforeseen and extended period of social distancing. After establishing a more cohesive team, we implemented new departmental processes for collecting and disseminating guest attendance data in a fully virtual and physically distanced work environment.• Defined and strengthened the membership documentation process, setting a standard of accuracy for reliable annual reporting from the database.• Increased wayfinding ease for guests to the multi-acre campus by partnering with the Communications department to revitalize interior and exterior signage.• Reviewed and revised all documents associated with Welcome Ministry events to ensure uniformity of information across various communication channels, including print, digital, and verba

Plano, Texas

Promoted to the role of Executive Coordinator in just 9 months due to innate project management skills, team-building capabilities, and a deep interest in fostering organizational culture. I successfully oversaw project schedules for two executives and managed all facets of quarterly meetings for two executive-level Lay Leadership committees. This position granted me the thrill of coordinating every aspect of 6 quarterly staff events with over 50 participants each. Planning involved venue selection, enhancing the chosen event theme through décor and catering, devising engaging activities and entertainment to foster team building, and collaborating on the creation of presentation materials.• Spearheaded a new corporate wide staff team building program offering more than 30 events annually. Program management included partnering with an external corporate culture expert to refine the pilot concept, communicating with leadership of facilitator expectations, promoting scheduled events via customized monthly newsletter, managing event information in both facility usage software and personnel database, as well as participation reporting to inform leadership prior to employees’ annual evaluations.

Plano, Texas

Captured, organized, and shared attendance data to facilitate pastoral outreach. Additionally, I continually tracked monthly data on participation of returning guests in specialized assimilation programs, aiming to foster stronger connections and encourage deeper engagement.• Planned and executed quarterly membership events with over 75 attendees per session. Project tasks included creating and distributing digital invitations based on collected attendance data, compiling relevant materials, coordinating venue setup and catering, selecting and arranging themed décor, preparing the agenda for staff presentations, managing post-event cleanup, following up with participants, and presenting comprehensive event data to leadership.

Overall coordination of 35 monthly membership events beginning with the weekly recording of worship attendance to identify guests based on church participation, design and distribution of invitations, compilation of presentation materials, scheduling volunteer family hosts, overseeing event management for success, and subsequently creating a tailored newsletter for introducing new members to the congregation through a church-wide email distribution.• Oversight of a team responsible for organizing more than 100 outreach and welcome volunteers.• Reviewed and updated corporate Special Events policies on an annual basis, as well as oversight of a contracted Special Events Coordinator.

Frisco, Tx

Utilizing a combination of creativity and meticulous attention to detail to consistently surpass customer expectations, I partnered with more than 70 clients to complete over 100 event-unique custom cakes, cupcakes, cookies, and chocolates working within established deadlines, approved design proposals, and cost-effective budgets.• Exceptional customer service provided organic expansion of the business without the need for additional marketing expense due to word of mouth referrals.• Adhered to stringent food safety standards and maintained thorough record-keeping practices that exceeded the existing State of Texas Cottage Food Laws requirements.

Dallas, Texas

• Created both design and construction documents that fulfilled client requests while meeting municipal requirements.• Provided timely proposals and budgetary documents.

Bryan/College Station, Texas Area

• Created both design and construction documents for State right-of-ways and local beautification projects.