Stacey Lane Email and Phone Number

As project administrator – prepared contract documents, specifications for various properties. Construction of a $13 million apartment project, prepared necessary letters of credit, Appointment of Lien Agent, certificates of insurance, RFIs, punchlist walk when final, worked with ProCore software and Smartsheets. Mapping of Owner’s 114 properties with Bluebeam. Maintained property databases, utilizing Mecklenburg POLARIS mapping. Research older projects for solutions. Filled in as temporary Receptionist, trained new Receptionist. Monthly financial report for Vice President.As property management assistant – preparation of work orders and purchase orders utilizing Yardi Elevate and Voyager. Maintain company vehicle records/files. Billing and payments with AvidExchange. Property rent rolls and reporting. Input of new leases and amendments zain Voyager, new rent summary sheets, welcome package, quarterly assessments. Prepare bi-weekly meeting agendas. Meter reading and utility spreadsheets. New job setup and job databases. Security passes with Brivo.

Responsible for working with project team members and maintaining complete and accurate records for multiple jobs working with Project Executives, Project Managers and Owners. Following up with subcontractors and material supplier compliance issues. Timely print and interface subcontracts, purchase orders, change orders and prime contracts with ProCore. Managed accounting side of subcontracts, material purchase and prime contract with Penta software. Project research producing lengthy details and documents of project history. Research and manage older projects. Office manager duties included purchasing supplies, maintaining equipment, calendar management and assisting with project team as needed. Worked on projects ranging from $300,000 to $10,000,000

Assignment: Project Civil Engineering Firm (part time)Assisted the company in delivering successful projects by providing coordination, administrative and technical support. Played an integral role in organizing project teams, keeping projects moving forward and ensuring that high quality work was provided. Organize and prepare prime and sub consultant contracts including scope schedule fee and deliverables. Follow up on contract execution and amendments. Coordinate and maintain project schedule including internal and subcontracted services. Track project schedule including internal and subcontracted services. Organize all project correspondence and coordinate utilization of Newforma. Plan, prepare and manage project construction activities, close coordination with field personnel. Organize internal staff meetings, external project meetings, public meetings. Responsibilities include agendas, presentations, handouts and minutes. Prepare, coordinate and submit financial and grant related documentation including appropriate certifications, applications, contractor pay requests and client reimbursement requests. Prepare and maintain workload and revenue forecasts. Coordinate project closeout activities, including preparing marketing related items.

Carry out all policies in dealing with properties, owners, and tenants. Oversee the collection of income and the management of expenses including tenant receivables, maintain all related accounting and bookkeeping records as well as accounting files for 250 plus properties. Perform all computer data entry to generate and review related reports and routine financial statements. Various clerical accounting functions including typing, filing and photocopying. All accounts payable and accounts receivable information in an accurate and timely manner. Administrative support for special projects including research, data compilation, and summary preparation based on results. Create and maintain company website, e-mail marketing, publishing brochures and mailers. Set up and purchase of computers and software. Answering multi line phone system, composing, preparing and proofreading office correspondence. Coordinating the manager’s schedule and making appointments. Greeting visitors and calendaring meetings. Preparing agendas for six commercial real estate brokers.

Network administrator responsible for installation and maintenance of a peer-to-peer network. Webmaster responsible for design and maintenance of corporate website. Design home plans based on homeowner preferences. Project photography and digital image manipulation, Internet research. General office duties including accounts payable, receivable, shipping and receiving, payroll, purchasing office supplies, computer software and computer hardware. Manage one office assistant. Set up and maintain e-mail accounts. Coordinated closeout of heller and associates incorporated and assisted in company transition and physical move to Paragon Enterprises.

Office duties: correspondence, preparation of various State and County permit applications and submittals. Proposals, marketing brochures, AutoCAD drafting. Project photography and digital manipulation. Set up and manage email accounts, extensive internet research and database management. Accounts receivable, payable, payroll. Shipping and receiving, purchasing office supplies, computer hardware and software. Network administrator for maintenance of a peer to peer network. While employed full time at Heller & Associates, worked part time for several satellite companies: Westminster Builders – General Contractor. Olde World Investments – Office Manager/Bookkeeper.