Stacey Axten Email & Phone Number

Scotland, United Kingdom

Remote

Remote Working Globally

Canterbury, United Kingdom

Overall responsibility for the administrative function of both the Chief Executive’s and Chairman’s Office. Dealing with a variety of sensitive and highly complex confidential material. Providing comprehensive business and secretarial support – including carrying out investigations and undertaking projects on behalf of the Chief Executive and Chairman in order to ensure the provision of a high quality co-ordinated service.• First point of contact for the Chief Executive and Chairman with all callers, including the Department of Health, NHS England, Clinical Commissioning Groups, other NHS bodies, MPs, members of the public including complainants, ensuring that matters raised are dealt with promptly and efficiently.• Proactively deal with the Chief Executive and Chairman’s correspondence by drafting responses for review.• Drafting papers for and presentations for Board, Board Committees and Executive led meetings as well as engagement meetings with staff for the Chief Executive.• Prepare agendas, take minutes and notes of Executive led Corporate level meetings and other meetings as requested by the Chief Executive in addition to the full organisation requirements of Executive led meetings. Ensuring follow up of all actions is monitored and collated ensuring all actions are carried out in a timely manner.• Maintaining confidential personnel systems for Executive and Non-Executive Directors and Trust Headquarters staff who are directly accountable to the Chief Executive• Undertake research on behalf of the Chief Executive, analyse and report the findings • Create, develop and maintain robust systems and procedures • Develop effective working arrangements within the department to ensure that an efficient, professional service is provided to the Chief Executive and Chairman.• Control the induction process for all Executive Directors joining the Trust.• Manage staff within the team including absence planning, work load management and appraisal processes.

Northwood Hq

Management responsibility for Pay, benefits and HR support and advice to an establishment of over 2000 personnel.• Management of a department of 13 staff on a daily basis ensuring effective distribution of effort and maintenance of the highest possible standard of customer service.• Case management relating to in depth pay and allowance issues including rectification of anomalies where necessary. Additionally provision of advice and guidance upon policy and entitlements.• Empowered to rectify disciplinary issues where possible by mitigation at the lowest level.• Maintenance of monetary holdings up to £50k ensuring regulations are adhered to regarding the use of the monies.• Completion of annual performance appraisals on HR department employees.• Provision of effective non-bias case investigation and subsequent judgement decisions in relation to ambiguous regulations.• Data protection advice and guidance to the CEO.• Freedom of Information focal point.• Maintenance of business continuity planning.• Strategic workforce planning, with an aim of ensuring that risks due to manpower constraints identified and rectified as soon as practically possible.• Co-ordination of information management and exploitation initiatives.• Overall control of an informative and relative induction process.• Assistant Diversity and Inclusion officer.

Falkland Islands (Malvinas)

Provided extensive advice and support regarding the Appraisal requirement and process for 1400 personnel whilst on Operations in the Falkland Islands including overarching policy and regulations guidance. • Responsible for 1 member of staff on a day-to-day basis coordinating the work required whilst maintaining the Operational requirement.• Administered over 2000 appraisals checking for accuracy and analysing the content to ensure sufficient and evidentiary information is provided.• Ensured appraisals were completed in a timely and efficient manner adhering to strict deadlines and guidelines.

Hms Bulwark

Afforded 400 personnel aboard HMS Bulwark extensive administrative support relating to pay, allowances, receipt and despatch of mail as well as the protection and retrieval of all official correspondence. Accountable for a team of 4, ensuring professional knowledge remained current and accurate.

Northwood Hq

Maintained and controlled the diary a Rear Admiral who was responsible for Operations throughout the Royal Navy. This required a friendly and approachable manner whilst preserving effective time management. Initiating conference calls, including telephone and video conferencing, involving the accurate and precise compilation of detailed information necessary to achieve the varying objectives set. Required to book and manage travel arrangements both in the UK and Overseas to ensure meetings were attended on time with minimal disruption to working arrangements. Using judgement to decipher the which orders or business required immediate attention and which aspects were of a routine nature to achieve the necessary balance of the operational tempo.

Northwood Hq

Provided varied administrative advice and guidance whilst monitoring and controlling the use of an expenses budget over £70k. Ensured regulations were adhered to regarding spending on budgets as well as reconciling accounts on a monthly basis. Responsible for the time management of a department of 28 ensuring deadlines were met with accuracy and efficiency.

Cmi Level 2 Diploma In Team Leading

Cmi Level 3 Certficate In First Line Management

Gcse, 9 A-C Gcse'S Including Maths, English, I.T. And Business Studies

Education record