Secretary to multiple Directors in Breast and Oncology service line. Coordinates multiple projects. High calendar maintenance. In absence of managers uses initiative and judgment to direct matters requiring immediate attention to appropriate authority. Uses strategic thinking to resolve issues and proactively anticipates next steps. Functions as department resource for other support staff. Self directed and takes initiative to reschedule all scheduling conflicts. Team player taking on additional responsibilities often.

Coordinates and oversees clerical functions. Schedules patients for appointments. Provides patients with instructions and serves as liaison between the physician and patients. Maintains physician calendar. Screens and directs telephone calls. Responds to internal and external customer inquiries. Performs clerical and administrative functions such as preparation of correspondence, filing, sorting mail, data entry, faxing, and copying. Prepares and maintains reports, databases, and presentations utilizing appropriate software. Supports front office including registration, chart preparation, insurance verifications, pre-certifications, billing functions and discharge. Assists with ordering and tracking of operational items. Performs re-credentialing for physician for hospitals and insurance company. Assists with travel arrangements. Performs other duties as assigned.

Prepared and submitted clinical trial protocols, amendments and safety reports to the IRB. Responded to inquiries and requested revisions by the IRB. Maintained compliance with all regulatory requirements. Required critical thinking, decisive judgment and the ability to work with minimal supervision.

Accounts Payable entry and reconciliation. Administrative support for staff of 18. Calendar maintenance. Maintained and updated ACH database. Switchboard coverage 4x per month. Collected data for Sales and Operating Budget on weekly basis. Met deadlines and maintained ISNetWorld website meeting steel industry criteria of A grade.

Effective communicator with quality problem solving skills.Coordinated administrative and clinical appointment calendars and addressed scheduling conflicts with appropriate parties. Able to meet deadlines with flexibility in response to sudden workload. Coordinated Projects and Calendars accordingly.Scheduled and organized meetings including preparation and distribution of agenda and supporting material, maintained meeting files and recorded minutes when necessary.Scheduled conference rooms/equipment and ordered office supplies.Responsible for maintaining KRONOS timekeeping system. Handled duties with highest level of confidentiality. Maintained HIPAA compliance.Managed centralized scheduling effectively communicating between surgeons and the hospital’s operating room. Responded to last minute changes to ensure smooth transition. Redesigned questionnaire for new patients using an electronic form, enabling patients to receive paperwork quickly in response to 72 hour patient care demand. Ensured proper completion of Disbursement forms, Purchase requisitions and Travel and Business Expense reports through Evoucher system. Developed spreadsheets for tracking expenditures.Transcribed letters, mailed correspondence, tracked CME credits, completed and tracked MD credentialing applications for various hospital affiliations.Prepared Excel spreadsheets to maintain monthly summary statistics. Prepared PowerPoint presentations, article submissions and portions of grant applications. Edited documents for correction of grammatical errors.

Coordinated Director's calendar, effectively communicating scheduling information among numerous departments and outside facilities. Managed detail of confidential clinical trial information and preparation of trial forms. Produced PowerPoint slides incorporating statistical equations for Biostat meetings and faculty taught courses. Prepared travel arrangements, Disbursement and Expense reports for Director, Staff and internal/external auditors for clinical trials.

Effectively communicated information among various closers, real estate agents, taxing authorities, lender and title searchers. Coordinated closings meeting deadlines in a fast paced environment for mutliple joint ventures. Set budget, organized, tracked and maintained office supplies.

Accountant - Balanced six Operating and Escrow Accounts. Monitored incoming/outgoing money transfers. Peformed daily and monthly reporting uploads, monthly bank reconciliation and maintenance of Securities. Processed Accounts Receivable and Payable.Assistant Coordinator - Monitored closing and reported revenue monthly. Established and maintained files, provided timely follow up for title commitments, policies, sales and escrow agreements, invoices and title clearances. Made travel arrangements for multi-site, multi-state closings and processing of expense reports post travel. Administrative Assistant- Supported Vice President/National Business Unit Manager, NBU Counsel and additional Executive staff. Organized and maintained Vice President/NBU Manager's calendar. Processed new multi-site, multi-state title orders and placement with title searchers.