Stephanie Bolasci Email & Phone Number

Weehawken, Nj

Calendaring, travel arrangements for three head Executives. coordinate events and special projects. Handle all billing, payroll, ordering office supplies and all Administrative duties.

Assist the VP of Operations and Claims Manager. Duties include managing calendars, email correspondence, set up conference calls and meetings, Power Point Presentations, excel spreadsheets, taking meeting minutes. Also provide all administrative duties for the claims departments. Process Payroll for claims employees. Process payments to providers. Maintain, process and mail all EOB’s and checks. Listen to recorded statements taken by adjusters before sending to be transcribed. Handle ordering of all office supplies. Work with all claims departments, BI, PIP and PD. Maintain Reports and schedules for all management. Also assist our on-site doctor three days a week with dictation, notes and meeting schedule.

Responsible for the overall effectiveness of administrative operations for the President, Chairman, Managing Partner, COO, CFO, VP of Sales & Marketing as well as all Regional Managers of Operations. Duties included, Calendar Management, scheduling appointments, expenses, make all travel arrangements and accommodations, screen calls and correspondence, respond independently. Receive and record leads for potential clients. Prepare agenda’s, notices, and minutes for corporate meetings. Coordinate and assists with all events. Back up for receptionist, prepare and manage files for self and all executives. Maintain office equipment and supplies.In part with my position as Executive Assistant, I was elected Executive Director of the Greater NY Home Furnishings Association in May of 2010. Coordinated all board meetings, took notes at all meetings, acted as the associations director for all events, planned, coordinated three events, Texas Holdem’ night in NYC, Golf Outing in Long Island, Dinner Dance in NJ. Sent invitations to members and collected and recorded all payments for new members as well as payment for events. Reconciled all bills and expenses. Work with an outside Health Coverage plan to offer to our members. Email, phone and fax correspondence and announcements to all Board members and members. Managed the PayPal account as well as the associations Facebook page.

Administrative Assistant for the VP of Client Services, VP of Product Development, VP of Sales and VP of Contracts. Daily Calendar Maintenance, setting up conference calls, 1:1’s with direct reports, proof reading all reports and PowerPoint Presentations, Coordinated all travel itineraries, national and International. Reconciled all expense reports. Responsible for reception area, answering phones and greeting visitors, parking passes, security, ordering of all office supplies, purchase orders and contracts with all vendors, handled Iron Mountain account as well as Escrow. A key person on the board for contracts and drawing up RFP’s for Clients. Sat in on all conference calls and meetings to take minutes and circulate to appropriate staff. Worked with Human Resources on all company events, holiday parties, summer BBQ and Health and Wellness Fair.

Cda, Child Development Associate

Diploma, College Prep