• Manage accounts payable using accounting software Bill.com and Quickbooks.• Process between 80-90 invoices daily in Bill.com.• Establish and maintain relationships with new and existing vendors.• Review and complete credit applications.• Ensure invoices are processed and paid in a timely manner.• Reconcile processed work by verifying GL entries and comparing system reports to balances.• Arrange reconciliation for the end of month closing by researching variances and their origins.• Create processes to ensure efficiency for accounts payables, supply chain and manufacturing department.• Keep track of all payments including purchase orders, invoices, and statements.

Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.• Process between 75-90 invoices daily in Netsuite.• Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations using Bill.com and NetSuite.• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.• Generate payment to vendors on a routine schedule.• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.• Review and complete credit applications.• Set up new vendors in Bill.com.• Receive PO’s in Netsuite.• Reconcile monthly statements.

• Coded such items as invoices, and check requests, with correct codes conforming to standard procedures to ensure proper entry into SAP.• Handled all vendor correspondence via phone or email.• Attached the corresponding purchase orders to incoming invoices with all supporting documentation• Assisted with monthly closings. • Received, researched and resolved a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.• Filed, maintained, and distributed accounting documents, records and reports• Performed other duties as required to support Accounting Department.

• Oversaw an entire accounts payable process for a specific set of vendors• Charged expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries• Resolved purchase orders, contracts, invoices, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.• Reconciled processed work by verifying entries and comparing system reports to balances using Oracle

• Responsible for creating invoices for Production and Media.• Performed administrative duties as assigned.• Researched and responded to billing issues timely and effectively.• Processed and distributed monthly WIP worksheets to Account Executives.• Pulled proformas for Production and Media based on approval of amounts from Account Executives.• Pulled agency summaries based on buys from Production and Media.• Processed credits and reversal as requested.• Generated purchase orders and invoices based on requests.• Filed away client information monthly after month end closing due dates.

• Reviewed and flagged any concerns to Division Director and appropriate department management.• Logged all invoices and check for accuracy and completeness.• Monitored payments and process deposit and final payments as scheduled.• Provided inventory templates with updated pricing to each unit.• Reviewed final inventories for each unit, approve and then submit to Division Director for final approval.• Reviewed and approve final safe logs for each unit. • Notated/flagged concerns to Corporate Accounting Manager.• Maintained and ordered all office supplies while controlling paper cost.• General office support including answering phones, processing mail, filing and running errands.

• Responsible for processing all of the invoices in Great Plains accounting software.• Followed up with vendors regarding invoice discrepancies.• Assisted with various tasks within the accounts payable department.• Processed Bay Cove and CASPAR utility bills for payment.• Responsible for voiding of stale dated AP checks and follow-up.• Maintained accurate documentation such as purchase orders, transaction receipts, and any other documentation required.

• Managed client relationships and serviced client insurance needs.• Applied funds received from insured’s to the appropriate accounts.• Applied funds received from carriers for direct bill commission to operating account. • Processed finance agreements.• Processed check request for client refunds.• Identified and resolved any discrepancies before applying funds.• Emailed Reps regarding any discrepancies on the accounts receivable

Edit and review contracts.Build containers for contracts through UCM ( Universal Contract Manager).Upload contracts from shared drive to UCM.Enter notification addresses in UCM containers.Create and upload cover letters for UCM containers.Verify correct addresses for returned mail.

Manage the day-to-day operations of the office, provide administrative support for the department and chair, and serve as a resource for department faculty, staff, and students. Direct external constituencies to appropriate resources. Maintain departmental budget and facilitate submission of expenses. Work with chair to plan and coordinate course scheduling. Support departmental advising and student registration activities. Coordinate office supplies, part-time faculty office assignments, and meeting rooms. Serve as liaison with other support departments on campus. Hire and supervise department work-study students and faculty research assistants. Maintain website and social media accounts

Report to the C.F.O, HR Manager, and Director of FinanceProcess and submit expenses for EVP, using Concur.Assist with travel arrangements for company executives and sales/marketing team.Manage Outlook for meetings, events and for multiple conference rooms.Enter vendor invoices using QuickbooksPlan catering for client meetings.Member of GNS Event’s Team Committee.Submit documents to finance team for review.Design company items such as , pens, mugs, folders, swag bags, and banners.

Processed check request and invoices for vendors such as Staples, Pitney Bowes, and Atlantic CoffeePlanned dinners and lunches for marketing meetings with companies such as Wellington, and Eaton Vance for the Equities/ Trades unit.Processed and submitted expenses for the Real Estate, Investments, and Equities/Trades departments using Workday.Arranged travel for every member of the Real Estate, Investments, and Equities/Trades departments.Answered a multi-line telephone and gave appropriate information to callers or route calls to appropriate party Managed multiple conference rooms, and guest space calendars using Outlook, meeting organizers and other administrative staff through an internal conference scheduling system.Prepared purchase orders for a variety of office supplies from multiple vendors. Kept accurate inventory of items needed.Ordered, tracked, and confirmed receipt of messenger services and other mailings. Coordinated with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries and restrooms. Provided administrative support to staff and guests including copying, scanning, faxing, drafting correspondence Assisted with travel arrangements using CorpTrav.Complete special projects for management as needed.

The John Jeffries HouseMet and greeted all guests and maintained front desk areaMade reservations and processed check-ins &check-outs using Resort Data Processing.Maintained the cleanliness of the Common Room and keep fruits, coffee, tea, and hot chocolate fresh and available.Settled credit card transactions using Resort Data Processing program.Recorded daily room occupancy percentages and summate daily revenue.Verified revenue totals for cash, checks, and credit card transactions are accurate.Posted nightly charges for In-House reservations.Restocked office and kitchen supplies.Prepared Continental Breakfast for guests by 6AM daily.Completed security rounds for building.Responded to emergencies such as guests’ medical, security, and/or maintenance issues according to protocol.