Stephanie Magee Email & Phone Number

Washington, District Of Columbia, United States

Manassas, Virginia

Manage and lead team of 10 payroll team members to ensure timely and accurate semi-monthly payroll using in-house software for 17,000+ employees. High level of expertise with software tools and database systems used to support payroll processes. Oversee management, control, and coordination of payroll functions within the School Division. Work collaboratively with stakeholders of all levels in providing payroll services, and revising and/or creating division-wide policies and regulations. Lead professional development and training of payroll team. Conduct training for end-users of timesheet software and payroll practices. Maintain, update, and troubleshoot payroll system tables when needed. Produce and distribute reports to budget holders and grant administrators. Compile, analyze, and report statistical information required to state and federal authorities. Monthly accounting reconciliation and monthly, quarter, and annual tax filing.Accomplishments include: Encouraged cross-training in payroll office as business continuity planning and professional developmentQuickly learned databases within the School Board to include AMS HRM (CGI Product), VNAV (Virginia Retirement system), InfoAdvantage (CGI reporting system), UKG (KRONOS - timesheet system)Collaborated with multiple departments to streamline outdated processes to make them more efficient and effective for all stakeholders Improved reputation of payroll department by implementing customer service-oriented strategies to improve turnaround time and responses to customer inquiriesImplemented increased analysis reports to ensure accuracy of pay, tax filing, and deduction withholding and reporting

Process bi-weekly payroll using ADP software for 300+ employees timely and accuratelyAssist Assistant Vice President in bi-weekly payroll review to ensure accuracy Interact with managers to complete and submit timesheets in a timely manner Work closely with Human Resources to ensure employee benefit information is accurateReconcile payroll-related items such as leave balances and benefit deductionsUpdate payroll databases for changes, new hires, and termed employeesProduce and create reports using Excel and Accounting databasesServe as Accounting representative for new hire orientation Assist employees with Accounting related questions Create SOP’s for various Accounting functions for department manualResponsible for auditing W-2s and issuing W-2cs if neededReview resumes for open positions within Accounting department when needed and participate in interview processAssist in preparation of annual compensation budget Enter general ledger entries and monthly closing entriesPerform monthly reconciliations of various accounts pertaining to payrollResponsible for gathering and distributing information for audits such as 5500 and End-of-year auditActive member of Great Place to Work Committee

Process bi-weekly payroll using ADP software for 250+ employees timely and accuratelyAssist Assistant Vice President in bi-weekly payroll review to ensure accuracy Interact with managers to complete and submit timesheets in a timely manner Work closely with Human Resources to ensure employee benefit information is accurateReconcile payroll-related items such as leave balances and benefit deductionsUpdate payroll databases for changes, new hires, and termed employeesResponsible for auditing W-2s and issuing W-2cs if neededAssist in preparation of annual compensation budget Enter general ledger entries and monthly closing entriesProcess monthly invoices and credit card paymentsDistribute cash receipts daily to corresponding departments Responsible for gathering information for audits such as 5500 and End-of-year audit

Processed bi-weekly payroll using ADP software for 200+ employees timely and accuratelyUpdated payroll databases for changes, new hires, and termed employees, as well as set up of 1099 contractors in Deltek systemEntered cash receipts and journal entries bi-weekly Prepared payroll information for related audits such as 5500 audit and End-of-year auditProcessed 401k transfers to benefit providerReconciled payroll-related items such as leave balances and accrued wages accountWorked closely with Human Resources to ensure benefit deductions are correct for all employeesWas member of American Payroll Association in order to remain updated on State and Federal regulations effecting payroll

Entered vendor invoices with accurate coding and voucher information Set up new vendors in Deltek system as well as updated information as necessaryProcessed checks to be signed by Owner or Treasurer to be sent for payment in timely mannerDue to high enthusiasm and organizational skills, was promoted to Payroll Accountant by Chief Financial Officer

Prepared and analyzed reports including security audits and monthly recap reports for all audits, including but not limited to: balances, ATM activity, dual control operations, and travelers cheque auditsPerformed end of the month reconciliations of branch balances and analyzed results against accounting records to ensure accuracy and performed daily reconciliation of general ledger balancesSupervised team of three tellers; responsibilities included scheduling, daily and teamwork performance monitoring; managed customer inquiries/problems and accounts and assisted bank manager with various daily tasks Due to high enthusiasm and ability to learn quickly, completed a six month Management Trainee program within three months CERTIFICATIONAutomatic Data Processing-Certified Payroll Specialist (ADP-CPS), October 2011

Master Of Business Administration (M.B.A.)

Bachelor Of Business Administration, Accounting

Activities and Societies: Alpha Kappa Alpha Sorority, Incorporated; Delta Sigma Pi Business Fraternity AACSB (Association to Advance.