Stephanie Murphy Email & Phone Number

Los Gatos, California

HipLink® Software has been the premier provider of software for wireless text and voice communication to global organizations of all sizes for over fifteen years. HipLink's history of innovation within the industry has enabled them to grow and serve hundreds of customers across all industries to meet the needs for IT service alerting, alarm management, emergency response, and mass notificationI support the CEO with administrative duties such as making travel/event arrangements and… Show more HipLink® Software has been the premier provider of software for wireless text and voice communication to global organizations of all sizes for over fifteen years. HipLink's history of innovation within the industry has enabled them to grow and serve hundreds of customers across all industries to meet the needs for IT service alerting, alarm management, emergency response, and mass notificationI support the CEO with administrative duties such as making travel/event arrangements and preparing reports as well as create invoices and record all incoming payments; assist sales staff who work remotely as well as assign leads to sales; maintain database records, screen calls, maintain supply inventory; Assist Marketing manager with upcoming trade shows & logistics, coordinate travel itineraries, book hotels. Show less

• Organize, process and enter orders into SAP System• Ensure that all orders are fulfilled and delivered (via email), follow up with vendor if necessary• Manage of CRM (Salesforce) database• Provide support to CEO, Sales Manager, Sales Reps, Engineers, and Accountant • Arrange all travel arrangements as needed• Organize and maintain accounting documentation including invoices, expense reports, and AR• Prepares and sends out monthly statements and bills timely. Calls to… Show more • Organize, process and enter orders into SAP System• Ensure that all orders are fulfilled and delivered (via email), follow up with vendor if necessary• Manage of CRM (Salesforce) database• Provide support to CEO, Sales Manager, Sales Reps, Engineers, and Accountant • Arrange all travel arrangements as needed• Organize and maintain accounting documentation including invoices, expense reports, and AR• Prepares and sends out monthly statements and bills timely. Calls to follow up with clients regarding collections and questions.• Coordinate and manage all logistics for events, meetings, webinars and training (sign in sheets, badges, training room set up, etc.)• Communicate and coordinate with vendors • Maintains clean and well-organized conference rooms and common areas. • Deposit checks • Data entry• Maintain company documents• General office duties: Filing, correspondence, handle multi phone lines, supply procurement, calendar management, shipping and mail distribution, marketing events, and other duties as assigned. Show less

San Jose Ca

 Managed Accounts Payables functions including month end accrual reports, reconciliations, and bank deposits Performed various Administrative and Receptionist duties and acted as a liaison between Consultants, Clients, Vendors, employees and executives  Prepare and execute wire transfers for particular Vendor payments Maintained, updated and tracked all current Consultants on various Client Projects both for Employee Consultants and Corp-to-Corp Consultants Maintain… Show more  Managed Accounts Payables functions including month end accrual reports, reconciliations, and bank deposits Performed various Administrative and Receptionist duties and acted as a liaison between Consultants, Clients, Vendors, employees and executives  Prepare and execute wire transfers for particular Vendor payments Maintained, updated and tracked all current Consultants on various Client Projects both for Employee Consultants and Corp-to-Corp Consultants Maintain database of all vendors providing current lists to Sales and Recruitment teams Prepared weekly check runs and reviewed with Vice President before obtaining signature and approvals for payment Verified Bank Account current funds Full charge Receptionist and assisted co-workers with various duties when requested Show less

San Jose California

• Created, organized, updated and filed all employee personnel files • Managed various mass outgoing mail• Assisted with numerous projects for multiple departments• Created an organized and comprehensive filing system for all correspondence

Santa Clara, Ca

• Front desk Receptionist duties including receiving and directing all incoming calls, liaison between customers and staff and back-up to Administrative Assistant co-workers when required• Interfaced directly with walk-in customers and vendors • Distributed inner and outer mail and received all deliveries• Assisted with various projects as requested• Maintain internal filing system and filed all correspondence• Managed company wide shipping &… Show more • Front desk Receptionist duties including receiving and directing all incoming calls, liaison between customers and staff and back-up to Administrative Assistant co-workers when required• Interfaced directly with walk-in customers and vendors • Distributed inner and outer mail and received all deliveries• Assisted with various projects as requested• Maintain internal filing system and filed all correspondence• Managed company wide shipping & receiving• Responsible for office supply procurement for entire office• Coordination of on-boarding documents for new hires Show less

• Interfaced with executive leadership team, CEO and CFO• Back-up to Administrative staff when required• Entered Purchase Orders in Oracle application• Managed Vice President and CEO calendar including scheduling meetings and travel arrangements• Procurement Coordinator for companywide office supply requirements• Managed tradeshows schedules and coordinated requirements• Coordination of all Domestic and International corporate travel• Management, coordination and… Show more • Interfaced with executive leadership team, CEO and CFO• Back-up to Administrative staff when required• Entered Purchase Orders in Oracle application• Managed Vice President and CEO calendar including scheduling meetings and travel arrangements• Procurement Coordinator for companywide office supply requirements• Managed tradeshows schedules and coordinated requirements• Coordination of all Domestic and International corporate travel• Management, coordination and execution of new hire processes• Developed, maintained and published corporate project and event calendars• Created and maintained group’s phone list and regional directory• Office mail distribution and deliveries• Management/Coordination of customer on-site meetings and special events; scheduling, logistics, and presentation development• Monitoring marketing mailing lists• Assisted with marketing announcements • Posting press releases via company website• Occasional travel to trade shows & attendance at local networking events• Customer support triage coordinator/on-site customer greetings Show less

• Assist General Manager with all paperwork in hiring process• Prepare new staff’s personnel file• Schedule and coordinate meetings and events• Maintain Excel spreadsheets databases • Develop monthly calendars for projects and events • Manage all employee vacation and time off calendars• Complete the hiring process, including gathering all documentation including resumes, job offers and benefit packages.• Coordinate training for employees• Maintain Regional… Show more • Assist General Manager with all paperwork in hiring process• Prepare new staff’s personnel file• Schedule and coordinate meetings and events• Maintain Excel spreadsheets databases • Develop monthly calendars for projects and events • Manage all employee vacation and time off calendars• Complete the hiring process, including gathering all documentation including resumes, job offers and benefit packages.• Coordinate training for employees• Maintain Regional directory • Screen, prioritize and direct all incoming phone calls and greet customers• Type professional letters and memos • Process office invoices• Managed office mail distribution and deliveries• Coordinate and plan special events• Order all office supplies: including business cards, letterhead, name badges, etc.• Work at other Washington Mutual Offices when requested• Manage the closing of three Washington Mutual offices Show less

Office Assisting, Certificate

Office Assisting Course

Office Assisting @ Ccoc Graduated @ 2004, General Education @ Liberty High School Graduated 2002