Stephanie Saylor Email & Phone Number

Oakland, Ca

I am beyond thrilled to begin my new role on the Finance Team as the Bookkeeper for Prevention Institute!

United States

I worked closely providing direct support to the Finance Director in support of both the Finance & Human Resource departments, with a heavy focus on processing Payroll, Accounts Payables & Receivables. • Process timesheets for bi-monthly payrolls for all staff; assist Sr. Accountant with input of payroll data into automated payroll system and liaise with program managers to resolve problems, errors, & missing info regarding payroll. Maintain payroll files.HIGHLIGHT: created shared doc… Show more I worked closely providing direct support to the Finance Director in support of both the Finance & Human Resource departments, with a heavy focus on processing Payroll, Accounts Payables & Receivables. • Process timesheets for bi-monthly payrolls for all staff; assist Sr. Accountant with input of payroll data into automated payroll system and liaise with program managers to resolve problems, errors, & missing info regarding payroll. Maintain payroll files.HIGHLIGHT: created shared doc to track data Not collected in our program such as WFH stipends during COVID, flextime & unused paid holidays. Created a 2nd shared doc to track all data changes to be reflected each period including pay rate increases, position title changes, changes to deductions, onboarding & offboarding employees from our timecard & payroll systems, • Process invoices and follow-up with vendors, customers, & clients to identify & resolve discrepancies. Gain management approval, GL code upon data entry• Process payments in a timely manner; run AP report bi-weekly, prepare checks for mailing, distribution & delivery, both online & manually• Reconcile bank & c/c statements and work with account reps to identify & resolve discrepancies • Prepare deposits for delivery to bank weekly• Ensure that all monies received are handled safely following established cash-handling proceduresHIGHLIGHTS: I was entrusted with keys, alarm codes, safe codes, for both locations and held the night drop bank deposit key• Work closely with Sr Accountant to resolve account management issues & prepare for annual audit & tax filing• Provide backup customer service for Recycling operation• Maintain familiarity with, follow, and ensure staff compliance with all companypolicies, procedures & safety operating practices in the performance of daily duties• Annual completion of liability insurance coverage, distribute accordingly• Prepare reports for management, maintain file systems, run errands Show less

Pleasanton, Ca

Primary bookkeeper with a heavy emphasis on Progress Billing and Accounts Receivable for Commercial Painting Contractor. I work closely with the project managers to collect all contracts & change orders, plans, paint samples, bids, etc.... obtain signatures and notarization as needed, and issue them along with Certificates of Insurance, W-9, licenses & permits, etc... prior to the beginning start date. I assemble all of this to begin building the Job Folders for each project. All… Show more Primary bookkeeper with a heavy emphasis on Progress Billing and Accounts Receivable for Commercial Painting Contractor. I work closely with the project managers to collect all contracts & change orders, plans, paint samples, bids, etc.... obtain signatures and notarization as needed, and issue them along with Certificates of Insurance, W-9, licenses & permits, etc... prior to the beginning start date. I assemble all of this to begin building the Job Folders for each project. All subsequent billing and payment applications, lien releases, progress waivers, and so forth are then added to these folders. I also assemble Field Folders for the Project Managers, Superintendent and Foreman to have onsite.On a monthly basis I update various spreadsheets tracking Requested vs. Received Change Orders, and review them with each project manager, who then instructs me what percentage to bill for each of their projects. I then follow the individual billing instructions per customer to prepare Applications for Payment which usually included a customer billing form, our invoice, a schedule of values, and a conditional waiver, all of which I issue via mail, email or online portal.With so many projects to oversee the documentation and billing needs of, all on varying timelines, I utilize an Excel spreadsheet to keep track of what has been sent, received, or requested. This is a great time-saving organizational tool for me.Managing our cash flow consists of weekly A/R collection efforts (documented), posting all payments & deposits into QuickBooks, managing the petty cash & corporate credit cards, and overseeing our part-time A/P clerk. I provide weekly/monthly reports to management and report any issues to our offsite Accounting Manager. While it was a huge learning experience. I'm quite relieved that we recently outsourced our HR. I did get a taste of on-boarding, medical and 401k benefits admin, a workers comp claim & an audit. Going forward I will be the HR liaison. Show less

Hayward, Ca

In my capacity as bookkeeper I was liable for all accounting functions, as well as general office admin tasks for this distributor of industrial pipes, valves, flanges and related fittings.- A/R posting of c/c, check & cash - A/P posting of vendor invoices - verify against PO receiving and packing slip- A/P posting of Non-Product/Overhead bills- Billing - invoices, credits, returns, refunds, etc...- Oversee Petty Cash - Bank Deposits- Collection Calls based on… Show more In my capacity as bookkeeper I was liable for all accounting functions, as well as general office admin tasks for this distributor of industrial pipes, valves, flanges and related fittings.- A/R posting of c/c, check & cash - A/P posting of vendor invoices - verify against PO receiving and packing slip- A/P posting of Non-Product/Overhead bills- Billing - invoices, credits, returns, refunds, etc...- Oversee Petty Cash - Bank Deposits- Collection Calls based on A/R Aging Report- Account Maintenance & Annual Review- Open Sales Order Report - audited monthly- Open Purchase Order Reports - audited monthly- Formulated weekly check runs based on A/P aging report (net 45)- Bank Account Reconciliation- C/C Reconciliation- Journal Entries to General Ledger- Sales Tax - monthly pre-payments and quarterly filings- Month End Closing- Year End Closing- Maintain CA Resale Certificate Binder - W-9 Preparation- New Customers - process credit app, run credit check, online research, approve credit worthiness, assign credit limit & terms, on-boarding account set-up, customer notification- Customer Service- First point of contact via phone- Incoming & Outgoing Mail, Fax & Email- Maintain Office Supplies- Schedule Servicing of Office Equipment, as needed- Maintained Filing & Archives, both digital and physical- Scan MTR's & file electronically- Switch Out the server backup tapes weekly- Update Inventory Changes- Documented procedures manual for my position Show less

San Francisco Bay Area

As their bookkeeper, I executed the day to day accounting and clerical duties needed for distributing their juice nationwide. • Entered Sales Orders • Arranged Freight for customers• Audited invoices from co-packer for pallet charges• Reviewed and input invoices and expense reports; compare to budget, obtain approvals• Monthly reporting on CRV, Canadian recycling• Bank Reconciliations• Entering deposits; flagging discrepancies and solving problems• General… Show more As their bookkeeper, I executed the day to day accounting and clerical duties needed for distributing their juice nationwide. • Entered Sales Orders • Arranged Freight for customers• Audited invoices from co-packer for pallet charges• Reviewed and input invoices and expense reports; compare to budget, obtain approvals• Monthly reporting on CRV, Canadian recycling• Bank Reconciliations• Entering deposits; flagging discrepancies and solving problems• General office duties of filing, mail and organizing• Customer Service • Reconciled accounts; esp. intercompany• Managed finished goods inventory• Managed raw materials inventory• Cash management• Assisted with calculating cost of goods Show less

Assisted with project management and status of multiple accounts for the purchasing of FF&E and OS&E items used in decorating/renovating in the Hospitality industry.• Responsible for maintaining current status of all Purchase Orders.• Requested and tracked receipt of CFA’s, Shop Drawings, Memo Samples and Sample Approvals.• Created Project Status Reports for our clients bi-monthly.• Shipment Expediting. Some projects had a Freight Forwarder to assist with this.• Sent out… Show more Assisted with project management and status of multiple accounts for the purchasing of FF&E and OS&E items used in decorating/renovating in the Hospitality industry.• Responsible for maintaining current status of all Purchase Orders.• Requested and tracked receipt of CFA’s, Shop Drawings, Memo Samples and Sample Approvals.• Created Project Status Reports for our clients bi-monthly.• Shipment Expediting. Some projects had a Freight Forwarder to assist with this.• Sent out specifications for bid; negotiated pricing & terms.• Purchase Order, Change Order & Check Request creation and issuance.• Resolved pricing and payment discrepancies with vendors• Matrix and Counts on new projects to determine number of room types and items needed for each room / area of the hotel. Show less

Cultivate/manage relationships with domestic & overseas manufacturers of raw apparel & ancillary items for the music/ent. industry.*Research processes/finishes for ancillary items, such as embroidery, weaving, printing, embossing, pewter*Sent out art & specs for custom quotes. Negotiate pricing/terms*Custom samples prior production*Communicate w/ vendoros to insure order specs met*Coordinate shipping/freight, following detailed routing guides & pkg instructions*Track… Show more Cultivate/manage relationships with domestic & overseas manufacturers of raw apparel & ancillary items for the music/ent. industry.*Research processes/finishes for ancillary items, such as embroidery, weaving, printing, embossing, pewter*Sent out art & specs for custom quotes. Negotiate pricing/terms*Custom samples prior production*Communicate w/ vendoros to insure order specs met*Coordinate shipping/freight, following detailed routing guides & pkg instructions*Track all orders through delivery & provide timely info to other dpts (acctng, inv. control, ship)*Work with vendors & accounting to resolve issues: pricing discprenancies, receiving short, defective goods*Manage all open PO's *Maintain Sample Room HIGHLIGHTS*Developed a series of Excel sheets to track all orders for each dpt *Created a cheat sheet of common ancillary goods*Compiled/organized all submitted quotes, art & embroidery files electronically*Effectiviely managed multiple priorities Show less

Certification, Massage Therapy/Therapeutic Massage

Accounting