Stephanie S. Email & Phone Number

Bill collection for customers, vendors, and construction general contractors. Generated QuickBooks reports and manipulated Excel reports for the Executive and Construction Team.Accounting Department functions: paid bills, invoicing, deposit preparation, receiving of customer payments checks, reconciliation of statements and corporate credit card charges, etc.Developed Excel report which tracked/organized progress of any/all active construction projects. Prepared lien releases (unconditional/conditional) for Corporate Officer’s signature and notarization.Worked directly with the President, Vice President, Executive Operations Manager, Construction Management Personnel to ensure efficient construction project management. Created a “How to Binder” & scheduled document responsibilities with detailed step by step procedures.Assisted with limited IT department skills; Wi-Fi, emails, phone systems, printers connection/troubleshooting.Scheduled packages and certified mail deliveries through multiple carriers.Reviewed/responded to customer/vendor/construction emails, messages, and mail.

Rosenberg, Texas, United States

Managed (new and current) customer accounts 300+. Facilitated awareness of past-due accounts to necessary personnel/executive team in a timely manner.Reviewed reports and used AR timeline procedures, terms, and customer categories previously set forth to support compliance and actions taken.Ensured swift review and set up of new customers. Established new customer credit limits and net terms as well as re-evaluated current customers reviewed/approved by the CFO.Analyzed customer account data and created reports. Monitored and manipulated A/R report daily to provide necessary account updates and assess future notification of past-due invoices.Provided sales with holds and sales team update reports on daily/weekly intervals:Addressed customers on shipping hold, payment in advance, and/or over credit limit.Addressed all customers with past-due account balances by level of time/severity.Resolved invoicing issues with internal/external teams. Evaluated the core problem to alleviate future discrepancies.Implemented new organizational system on the AR timeline which allowed the ability to track accounts based on days, actions taken, categories previously assigned, and next steps for resolution or corrective actions.

Sugar Land, Texas, United States

Manipulated Excel reports pertaining to employee accountability/safety including but not limited to: Hospital Consumer Assessment of Healthcare Providers and Systems (HCAHPS), PT TAT & Checkout TAT, Daily Huddle Recap, Equipment Repair/Warranty, Warnings/Disciplinary Actions, Uniform/Equipment Issuance, Master Safety Report, Waste Manifests, Employee Birthday/Tenure, (Developed/Implemented) Annual Document Control Tracker, etc.Created a “How to Binder” and scheduled document responsibilities to be performed by the Administrative Assistant with detailed step by step procedures. Maintained Excel reporting for DOT/CPR/Stroke Addendum/TCEQ/DOT compliance for approximately 200 employees. Regularly notified Department Heads/Safety Officers /HR of any discrepancies during scheduled (weekly/monthly/quarterly) safety meetings.Prepared/presented documentation (i.e. DOT certs. against Stericycle manifests) for DNV/TCEQ audits.Compiled/updated a 100+ slide PowerPoint presentation for the Departmental Monthly Meeting.Assisted in a multi-departmental document control process (5 years of record retention) and preparation of presentation review Human Resources, Document Control Specialist, Department Heads, and CNO. New employee/termination processing (files/equipment issuance) related to specific department/s . Procured office supplies, scheduled equipment repairs, maintenance orders, UV Light service technicians, vendor donations for the departments, etc.Departmental invoicing, filing, and statement reconciliation. Related duties to assist during the COVID-19 pandemic (outside of job description): UV Light maintenance (test run/light bulb replacement/system reconfiguration), data downloading/reporting.Developed/monitored a delivery/inventory control process for doctor/nurse scrubs for all active COVID floors.

Houston, Texas Area

Alleviated 10 years of cluttered files to facilitate an efficient work environment. Developed Excel spreadsheets for service department HVAC for nomenclature data entry.Worked directly with Executive Team for collaboration of policies/procedures for corporate personnel.Processed new hire paperwork/terminated employee files, updated personnel contact information.Promptly handled tasks/correspondence delegated from the Executive Management Team.Performed data entry of vendor/customer invoices into QuickBooks system.Managed matters pertaining to office appearance and procurement of supplies.Accommodated visitors, vendors, customers, and job candidates.

Master Of Business Administration - Mba

Bachelor Of Business Administration (Bba)

Education record

Education record