Stephanie Carlson Email & Phone Number

San Francisco, Ca, Us

San Francisco, California, Us

• Manage executives' high-volume calendars on a global scale by understanding the business and its priorities• Strategically manage executives’ time and travel agenda by making decisions and recommendations based on priorities and objectives. • Create processes to streamline executive engagement to maximize efficiency and impact.• Communications across internal teams, partners, and customers.• Successfully onboarded numerous high level executives with a comprehensive program in the first 90 days• Prepare and draft high level communications, presentations, and email correspondence• Event Management: Sales Kick Off, QBRs, Team Offsites, Volunteer Events, Customer / Partner Events• Champion and manage executives’ philanthropic, diversity and inclusion initiatives. • Manage administrative hiring including evaluating needs within the organization and collaborating with • recruiting to open requisites, set job scope, and mentor new hires• Handles confidential and highly sensitive information with confidentiality and integrity

San Mateo, California, Us

• Provide daily support to the CAO, CFO, CCO• Heavy management of multiple complex calendars• Coordinate complex and ever changing international and domestic travel, including air and ground transportation, hotel accommodations, passports, and visas• Reconciling expenses for Executives using Concur• Manage high level internal and external meetings including Board Meetings, Quarterly Company Meetings, Departmental All-Hands. Hosted in-person as well as via WebEx. • Prepare meeting materials, agendas, organize meeting minutes and action items• Create and maintain department intranet page on SharePoint

• Devise execution plans related to events / meetings• Create and prepare to present pertinent information including; event site maps, activity maps, detailed agenda, security points, medical care points, registration plans, signage, etc.• Day-of coordination of all personnel according to operational needs• Prepare and manage schedules for +200 full-time and part-time employees with Shiftboard Software• Expense reports and budgeting• Payroll and time sheet maintenance through Salesforce• Compiling statistical data for reporting payroll allocations and ensuring compliance with contracts• New hire processing, conducting orientation, compile training material• Analyze and reform current procedure to increase efficiency and work flow• Coordinate with supporting members of the Events Teams to ensure event executes seamlessly• Input and update employee files and information through ZOHO• Daily Coordination through Google Calendar and Google Drive