Stephanie Martinez Email & Phone Number

United States

United States

As the Interim College Business Officer at the College of San Mateo, I have effectively managed a $126M budget portfolio, overseeing General Unrestricted, Categorical and Grants, and Local Capital Improvement Project funds. In collaboration with executive management, I strategically project budgets and expenditures to support informed recommendations for initiatives, staffing, grant applications, and college services. I have streamlined and managed the budget development process, ensuring… Show more As the Interim College Business Officer at the College of San Mateo, I have effectively managed a $126M budget portfolio, overseeing General Unrestricted, Categorical and Grants, and Local Capital Improvement Project funds. In collaboration with executive management, I strategically project budgets and expenditures to support informed recommendations for initiatives, staffing, grant applications, and college services. I have streamlined and managed the budget development process, ensuring efficient resource allocation and provide detailed budget reports for executive management, divisions, and internal stakeholders. Additionally, I have provided effective leadership and comprehensive training for Business Services Office staff, fostering substantial growth in their understanding of accounting, budgeting, purchasing, payroll, facilities rentals, cashier’s services, grant oversight, and contract management. Under my guidance, the team achieved significant improvements in contract management, grant oversight, and facilities rental contract processing. My proactive approach and dedication to excellence were instrumental in maintaining financial transparency and efficiency within the college's financial operations. Show less

As the Business Operations Program Coordinator in the Business Services Office, I played a crucial role in ensuring the smooth operation of administrative functions. With meticulous attention to detail, I ensured accuracy in personnel forms and processed employee check requests efficiently. Handling purchase requisitions, I ensured timely and accurate completion to support various departments' needs. I meticulously reconciled procurement card purchases monthly, ensuring adherence to district… Show more As the Business Operations Program Coordinator in the Business Services Office, I played a crucial role in ensuring the smooth operation of administrative functions. With meticulous attention to detail, I ensured accuracy in personnel forms and processed employee check requests efficiently. Handling purchase requisitions, I ensured timely and accurate completion to support various departments' needs. I meticulously reconciled procurement card purchases monthly, ensuring adherence to district policies and compiled necessary reports for regulatory compliance. Managing a $615k budget across different categories, I ensured alignment with college and district policies, effectively managing financial resources. Additionally, I provided essential support to Professional Development committees, facilitating budget management and guideline adherence. Show less

San Mateo, Ca

As the Interim Business Analyst in the Business Services Office, I served as a critical link in optimizing financial processes and ensuring data accuracy. I meticulously collected and analyzed contract documents, verifying their completeness and accuracy before routing them for approvals. Through the preparation of comprehensive budget reports for mid-year and end-of-year reviews, I provided essential insights to divisions and department leads, facilitating informed decision-making processes… Show more As the Interim Business Analyst in the Business Services Office, I served as a critical link in optimizing financial processes and ensuring data accuracy. I meticulously collected and analyzed contract documents, verifying their completeness and accuracy before routing them for approvals. Through the preparation of comprehensive budget reports for mid-year and end-of-year reviews, I provided essential insights to divisions and department leads, facilitating informed decision-making processes. Managing Authorizations for Payment, I ensured timely payments to vendors, fostering strong and reliable vendor relationships vital to the college's operations. I oversaw requisition approvals and budget transfers, maintaining real-time accuracy and transparency in financial records. Additionally, my role involved reviewing short-term employee documents and timesheets for completeness and accuracy, ensuring seamless payroll processing. As an integral part of the college's audit team, I contributed to the extraction and preparation of crucial data for annual audits, reinforcing the institution's commitment to financial integrity and compliance. Show less

San Mateo, Ca

As an Administrative Assistant to the Vice President of Instruction, I maintained efficient administrative operations with meticulous organization and leadership. I oversaw detailed files, managed schedules, and coordinated college-wide events with precision. By managing room reservations and providing essential support to division assistants, I ensured the smooth flow of academic and organizational activities.

San Diego, Ca; Hayward, Ca

As a Senior Office Administrator, I ensured seamless project operations and office administration. I participated in monthly closing meetings, monitored project milestones, and supervised new Office Administrators, ensuring their readiness for complex assignments. Concurrently, I supported office operations for the Hayward, San Diego, and Seattle offices, demonstrating adaptability and dedication across locations. I provided essential administrative support to each office in managing employee… Show more As a Senior Office Administrator, I ensured seamless project operations and office administration. I participated in monthly closing meetings, monitored project milestones, and supervised new Office Administrators, ensuring their readiness for complex assignments. Concurrently, I supported office operations for the Hayward, San Diego, and Seattle offices, demonstrating adaptability and dedication across locations. I provided essential administrative support to each office in managing employee onboarding, vendor invoices, budgets, and various administrative tasks. Show less

Austin, Texas

As a Texas Works Advisor at HHSC, I conducted meticulous evaluations of clients' household finances to determine eligibility for government assistance programs. This involved obtaining, verifying, and calculating documentation to ensure accuracy in assessing each client's income and expenses. I maintained a proactive approach by reviewing client cases daily, promptly addressing complaints, and responding to inquiries regarding the status of assistance program requests. Additionally, I achieved… Show more As a Texas Works Advisor at HHSC, I conducted meticulous evaluations of clients' household finances to determine eligibility for government assistance programs. This involved obtaining, verifying, and calculating documentation to ensure accuracy in assessing each client's income and expenses. I maintained a proactive approach by reviewing client cases daily, promptly addressing complaints, and responding to inquiries regarding the status of assistance program requests. Additionally, I achieved certification as a Texas Works Advisor II, enhancing my capabilities to assess eligibility for programs such as TANF. Show less

Austin, Texas

I conducted thorough reviews of client applications, providing valuable assistance to those in need of support. Furthermore, I managed appointment scheduling for program-related interviews, prioritizing urgent cases for emergency SNAP benefits. In cases where official documents were lost or destroyed, I verified insurance coverage and issued temporary insurance cards to eligible clients, demonstrating a commitment to meeting clients' immediate needs effectively.

Master Of Business Administration - Mba, Executive Communication

Bachelor Of Science - Bs, Business Administration And Management, General

Associate Of Science - As, Business Administration