HR Administration & Project Management:-Collaborate with various departments to support HR/payroll tasks including onboarding, post-termination paperwork, updating ADP systems, and handling staff paychecks, invoicing, and time-sensitive ADP cases.-Manage and process biweekly payroll notes and employee stipends/bonuses, ensuring accuracy and compliance.-Create and manage reimbursement forms, tracked receipts, and coordinated with the Accounts Payable team for… Show more HR Administration & Project Management:-Collaborate with various departments to support HR/payroll tasks including onboarding, post-termination paperwork, updating ADP systems, and handling staff paychecks, invoicing, and time-sensitive ADP cases.-Manage and process biweekly payroll notes and employee stipends/bonuses, ensuring accuracy and compliance.-Create and manage reimbursement forms, tracked receipts, and coordinated with the Accounts Payable team for processing.-Establish and maintain office systems, layouts, and equipment procurement to ensure office efficiency.Recruitment & Onboarding:-Manage the recruitment process by posting job openings, screening resumes, setting up candidate calls and interviews, and maintaining a comprehensive candidate resume archive.-Develop and execute onboarding programs, including creating new staff email addresses, assigning laptops, and keycards, and hosting new staff orientations and school tours.-Design and implement a new staff orientation curriculum to streamline onboarding and enhance the new hire experience.Employee Relations & Compliance:-Track and maintain teacher and teaching assistant certification processes.-Handle HR-related forms for PFL, maternity leave, medical leave of absence, FMLA, employment verification, and other employee-related documentation.-Collaborate closely with the Director of Curriculum & Instruction and Principal to use data such as staff surveys, staff attendance, work performance, and retention data to implement new systems for improvements to create new plans if necessary while ensuring improvement.-Host all-staff Professional Development and track presentations, data, and attendance to comply with SUNY regulations.-Monitor employee attendance and punctuality, and track work performance.-Maintain and manage employee files both physically and on the ADP workforce platform to ensure compliance and easy retrieval. Show less

- Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards- Counseling any employees struggling in their roles- Point of contact for clients- Answering telephone calls and emails from customers and clients and directing them to relevant staff- Perform regular evaluations and recommend promotions or changes of assignments.- Creating an office budget and ensuring all employees follow it- Performing general… Show more - Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards- Counseling any employees struggling in their roles- Point of contact for clients- Answering telephone calls and emails from customers and clients and directing them to relevant staff- Perform regular evaluations and recommend promotions or changes of assignments.- Creating an office budget and ensuring all employees follow it- Performing general administrative duties including, but not limited to: preparing letters and documents, photocopying, faxing, mailing, filing and ordering supplies- Interviewing and training new office employees and organizing their employment paperwork- Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order- Sustain a collaborative working team so that compliance is achieved throughout- Schedule meetings, conference calls and video calls with clients, seller's agents and more.- Ensure that all items are invoiced and paid on time- Support compliance and data management- Manage contract and price negotiations with office vendors, service providers and office lease Show less

• Direct clerical/ administrative support directly to the Ambassador • Drafting high quality correspondences on behalf of the Ambassador and/or UAE Mission• Assisting with scheduling meetings with multiple parties in-house and externally• Scheduled conference calls both locally and internationally• Recognizing and defusing evolving conflicts in the schedule• Assisting with travel reservations (domestic and international)• Coordinate and execute special events and… Show more • Direct clerical/ administrative support directly to the Ambassador • Drafting high quality correspondences on behalf of the Ambassador and/or UAE Mission• Assisting with scheduling meetings with multiple parties in-house and externally• Scheduled conference calls both locally and internationally• Recognizing and defusing evolving conflicts in the schedule• Assisting with travel reservations (domestic and international)• Coordinate and execute special events and projects• Receiving incoming emails, faxes, phone calls and letters• Maintaining a log of all incoming communications• Maintain extensive mission database and contact lists for Ambassador, UAE Mission and annual incoming delegation• Track executive finances, maintain documentation of bills and receipts, submit expense reports using online/ offline means• Arranged and managed mission driver’s schedules by assigning daily assignments for mission and/or residence• Assisted events coordinator with any events hosted by our mission (expenses, contracts for temporary staff and invoices)• Handled complete process of granting UN badges, protocol passes and security passes to all employs or UAE delegation• Registering any permanent or temporary employees in UN system and UAE Embassy Show less

• Handle multi telephone lines and provide status updates on cases• Monitor/ maintain office supplies and mail • Send/ receive affidavits and deposits for cases• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management• Support executives in ad hoc projects, researching and coordinating as needed• Address reports of RICS (Reports of Irregular Conditions) found via field forces by creating cases, following up, making… Show more • Handle multi telephone lines and provide status updates on cases• Monitor/ maintain office supplies and mail • Send/ receive affidavits and deposits for cases• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management• Support executives in ad hoc projects, researching and coordinating as needed• Address reports of RICS (Reports of Irregular Conditions) found via field forces by creating cases, following up, making some cases priority and assuring that inspectors visit sites• Perform typical administrative assistant duties to support the Department Manager personal and professional responsibilities• Assisted calls and/or correspondences from Spanish Native speakers • Translated emails, faxes and incoming information relayed in meetings, phone calls, emails or faxes Show less

• Organized and filed prescriptions• Set up and maintained patients’ records• Track executive finances and submit expense reports using online and offline means• Handled insurance claims by calling insurance companies for verification purposes• Managed the inventory to ensure the pharmacy was stocked with the appropriate amount of medication• Notified patients for pick-up of their medication• Called doctors and hospitals for important information regarding patients… Show more • Organized and filed prescriptions• Set up and maintained patients’ records• Track executive finances and submit expense reports using online and offline means• Handled insurance claims by calling insurance companies for verification purposes• Managed the inventory to ensure the pharmacy was stocked with the appropriate amount of medication• Notified patients for pick-up of their medication• Called doctors and hospitals for important information regarding patients insurance and medication information• Processed payments, and provided accurate change and itemized receipts Show less

Administrative Assistant Intern• Handled multi telephone lines and directed to the appropriate party• Called parents to notify of important events and meetings• Sorted and distributed mail amongst staff• Monitored and maintained office supplies• Assisted staff with organizing meetingsTeacher Assistant Intern• Occasionally lead classroom activities, and monitored students’ behaviors and interactions• Planned and assisted with organizing and implementing… Show more Administrative Assistant Intern• Handled multi telephone lines and directed to the appropriate party• Called parents to notify of important events and meetings• Sorted and distributed mail amongst staff• Monitored and maintained office supplies• Assisted staff with organizing meetingsTeacher Assistant Intern• Occasionally lead classroom activities, and monitored students’ behaviors and interactions• Planned and assisted with organizing and implementing educational and recreational activities• Assisted the teacher with paper work, including grading papers• Organized classrooms and decorated bulletin boards on a monthly basis Show less