Stephen D. Email & Phone Number

Mumbai, Mh, In

Mumbai, Maharashtra, India

• Proficiently coordinate and manage multiple board memberships, expertly scheduling meetings andappointments• Employ email triage techniques to prioritize and handle correspondence and messages effectively• Skillfully handle all aspects of travel arrangements, including flight bookings, transportation, and carreservations• Maintain a detailed spreadsheet tracking frequent flyer miles, hotel reward points, and enrolled offers• Efficiently facilitate vacation planning for executives and tackle ad-hoc tasks with agility• Maintain and manage a comprehensive contact database, ensuring accurate and up-to-date information• Record and manage expenses for personal and official purchases made by the CEO• Coordinate with accounts to settle credit card expenses and maintain proper categorization• Establish and manage a document management system for health records and future reference• Provide outstanding hospitality to every office guest, creating a warm and inviting atmosphere.• Monitor and provide regular updates and reports from the Investment Teams.• Assist in travel arrangements for clients and guests, including visa applications, hotel and air travelbookings, and local tours• Prepare executive biographies for meetings and conduct periodic research on annual reports for theFounder.• Facilitating video and audio conferences for both internal and external meetings.• Managing the inventory of office supplies for the Founder's office.

Mumbai, Maharashtra, India

• Coordinating and scheduling meetings and appointments for multiple board memberships• Prioritizing and managing correspondence and messages, including email triage based on importance and urgency• Overseeing mentorship programs and organizing speaking sessions• Handling travel arrangements, including booking flights, arranging transportation, and managing car reservations• Maintaining and organizing official expense records• Facilitating vacation planning and efficiently addressing ad-hoc tasks as they arise• Managing and maintaining a comprehensive contact database

Mumbai, Maharashtra, India

• Managed CEO's global calendar, efficiently scheduling meetings, conferences, and video conferences across multiple time zones.• Handled all aspects of CEO's personal and official travel, including ticket booking, route sharing, and management of frequent flyer and hotel rewards programs.• Provided 24/7 availability for travel bookings and last-minute changes, ensuring seamless arrangements for hotels and car rentals.• Prepared detailed itineraries for both official and personal travel, ensuring comprehensive plans for the CEO's excursions.• Streamlined CEO's correspondence by reading, researching, and drafting email responses for general invites and queries.• Planned and organized team off-sites, dinners, and activities, fostering a positive work environment.• Implemented an effective document management system for team presentations and important documents.• Oversaw administration of CEO's properties in multiple locations, coordinating with housekeeping staff and managing inventory.• Ensured maintenance and upkeep of properties by renewing contracts, tracking repairs, and managing vendors.• Facilitated personal and official purchases for the CEO, maintaining accurate expense records.• Coordinated with accounts to settle credit card expenses, categorizing them appropriately.• Managed health records and created a document management system for future reference.• Supported CEO's health and work-life integration by arranging meals, scheduling email time, and organizing preparatory meetings in advance.• Provided exceptional hospitality to guests visiting the office at all times.• Assisted with travel arrangements for clients and guests, including visa applications, hotel and air travel bookings, and local tours.• Traveled to the USA quarterly for CEO's personal matters.

Mumbai, Maharashtra, India

• Effectively manage the calendars of functional heads, including handling third-party emails and ensuring timely responses to revenue-related inquiries within a 24-hour timeframe.• Coordinate with the Business Development team to schedule shoots and arrange profiling activities for potential leads.• Oversee the team calendar to ensure the availability of the production team for scheduled projects.• Conduct property reconnaissance in Mumbai and surrounding areas to determine the feasibility of conducting 2D, 3D, and Matterport shoots.• Develop and implement schedules and rosters for shoots, assigning necessary personnel based on project requirements.• Coordinate transportation, accommodations, and meals for the team during shoot assignments.• Manage petty cash transactions and provide documentation to the Finance team upon completion of shoots.• Maintain accurate financial records and participate in shoot budgeting activities.• Prepare comprehensive expense summary reports and promptly submit them to the respective functional head.• Monitor equipment inventory, maintain checklists, ensure the correct materials are utilized during shoots, and prepare necessary gate passes for outgoing equipment.• Organize and plan team events, while also assisting with logistics for property-related events and offsite activities.

Mumbai, Maharashtra, India

• Coordinating and managing top-level and confidential correspondence, ensuring smooth document flow, screening telephone calls, and receiving visitors.• Providing support in independent correspondence and assisting in the preparation of presentation materials for meetings.• Efficiently organizing and maintaining calendars, and scheduling meetings across multiple locations.• Facilitating travel arrangements, including booking private choppers, devising detailed itineraries, coordinating meetings, and resolving visa-related matters for clients and partners.• Overseeing personal payments, expense claims, investments, and personal travel arrangements.• Undertaking additional responsibilities as assigned, encompassing secretarial and administrative functions within the office.• Ensuring optimal office operations by maintaining inventory of office supplies, monitoring stock levels, anticipating requirements, evaluating new products, placing orders, and expediting deliveries while verifying receipt of supplies

Mumbai, Maharashtra, India

• Implemented and refined HR policies to align with organizational goals and foster a positive work culture• Spearheaded recruitment efforts, managing the end-to-end hiring process and ensuring the acquisition of top talent to meet business needs.• Conducted comprehensive onboarding programs, ensuring a smooth integration process for new hires an facilitating their seamless transition into the company's work environment.

Mumbai, Maharashtra, India

• Orchestrated daily administrative functions, ensuring seamless office operations and reducing operational bottlenecks.• Led and mentored administrative staff, fostering a collaborative and productive work atmosphere, conducting performance evaluations, and facilitating training sessions.• Directed office space planning and resource allocation, implementing cost-saving measures through efficien procurement and vendor management.• Maintained an organized office environment, optimizing resources for staff and operational requirements.

Bachelor Of Business Administration - Bba, Business Administration And Management, General

Higher Secondary Certificate - Delhi University

Secondary School Certificate