Stacey Hilton Email and Phone Number

Transitioned from a Group Executive Assistant role to provide comprehensive, proactive support to the Corporate Vice President (CVP) and two senior directors within the leadership team.• Managed complex scheduling and day-to-day operational needs efficiently and discreetly, ensuring seamless workflow.• Coordinated all aspects of travel arrangements for team members, ensuring global travel plans were executed seamlessly and efficiently.• Organized and facilitated internal and external meetings and events, managing logistics including venue selection, catering, and technology setup.• Led the procurement process for goods and services, ensuring cost-effectiveness and timely delivery.• Acted as the department's primary point of contact, handling inquiries, communications, and coordination with internal teams and external partners.• Managed expense reports, budget tracking, and financial reporting to support departmental operations.• Demonstrated adaptability by efficiently operating in a hybrid work environment, primarily providing remote support from CA while collaborating onsite in Redmond, WA, and across Microsoft as required.• Provided backup support in business strategy during the absence of my immediate supervisor, ensuring continuity of operations.• Created multiple impactful PowerPoint presentations for All Hands meetings, Offsites, and weekly team meetings, showcasing strong communication and presentation skills.• Maintained regular communication with other Executive Assistants throughout Microsoft, coordinating various events and meetings to ensure smooth operations across the organization.

Graduated quickly from a part time, Invoice Management and Collection opportunity to a full time, client facing Finance Specialist and Billing Team Lead. Proven value-add and adaptability to a variety of new processes to scale to a rapidly growing agency.o Consistently bills over eighty campaigns a month for more than eight VPs, billing $35M+ in revenue annually.o Monitors processes and the effectiveness of business while initiating and implementing improvements.o Ensures proper control, recording and classification of transactions with the development of trackers and pivot tables and other reporting.o Maintains a monthly cadence with VPs, Account and Project managers to ensure billing is in line with campaign budget.o Works closely with appropriate internal and/or external client contacts and accounts receivable teams, ensuring a seamless transaction.o Uses appropriate systems and tools to input data, generate reports, conduct specialized research projects, audits and respond to inquiries.o Research, review and reconciliation of campaigns monthly, utilizing negotiated contracts, breakouts and trackers to identify inconsistencies.o Assists with campaign and period end consolidations and campaign audits, including reviewing and interpreting financial reporting requirements.o Team leader and conductor of cross-functional weekly meetings, tracking team action items and deadline schedule, ensuring the proper pace of work.

Passion and hobby turned into a seasonal business, following the dream to make creativity a part of everyday life. Taking the old wood, thrown out wood, and forgotten finds and combining them into something extraordinary. The products created are handmade and one of a kind, for the home.RusticLily by Stacey Hilton products are available by website and at seasonal festivals spanning from Santa Clara to El Dorado counties.A self-taught woodworker & maker; learning only by trial and error. Skills learned and implemented into products are: writing, crochet, painting, floral, vinyl cutting, glass etching, sandblasting, engraving, framing, silk screening, graphic design, photography, videography, web design, and woodworking using a variety of heavy machinery and hand tools.

Executive Level Support:Provide support for the Vice President of Enterprise West with a solid understanding of the organization’s business strategy at the highest and most influential level. Facilitating ever-changing priorities, troubleshooting a multitude of requests, managing projects, and providing stability and order. Proactive, organized and high attention for detail with a professional and approachable demeanor in all interactions. Exceptional communication skills with all levels. Sound judgment, discretion, and integrity and ability to remain calm under pressure. Travel & Expense Management:Provide in-depth global travel arrangements for VP and managing Cisco expenses. Creating travel packs for international & domestic trips. Includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.Additional Administrative Responsibilities: Calendar Management & VP's daily schedule, prioritizing conflicting meeting requests, tracking action items and commitments of executive and following-up to ensure completion. Event Speaking Engagement Coordination: Managing a running list of VPs engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement. Meeting Planning: Planning and organizing meetings by taking responsibility for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics.Correspondence/Approvals: Proxy for communications and approvals as authorized. Answering general questions as necessary, filtering routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve problems within specified policies and guidelines, and provide mentorship to community administrators on problem solving, determining when executive action is required and supplying a recommendation where appropriate.

Primary Administrative Responsibilities: Support up to 6 senior level directors in addition to teams members numbering up to 300+ employees globally. Calendaring, daily logistics, volunteer work, project coordination and management, daily upkeep to organizations online community.Personal Relations: Interfacing and maintaining quality relationships with vendors, customers, and colleagues to ensure smooth and efficient working relationships. Always conducting business with professionalism and a positive demeanor.Meeting/Event Management: Primary contact and liaison for Directors in the coordination of global cross-functional team activities; ranging from small events to executive briefings. Responsible for the coordination, logistical support and communication to all participants involved globally. Communication/Marketing:Creation of graphics and flyers for onsite events and meetings. Written communication via email blasts, flyers and social posts.Travel Management:Manage all pre and post travel requirements for supporting directors and team members traveling domestically and internationally. Including: booking travel, expenses, real time travel requests and changes.Website Development & Training:Creation and Maintenance of IMC's WebEx Social Community; creating a space for information and collaboration. Entailed: building site framework, planning, advanced html coding, on the job learning, content and graphical development, daily updates.Conducted trainings to the administrative community on the Basic, Intermediate, and Advanced ways of utilizing WebEx Social.

Primary Administrative Responsibilities:Supported up to 4 senior level directors in addition to teams numbering up to 300+ employees globally.Personal Relations:Interfaced and maintained quality relationships with vendors, customers, and colleagues to ensure smooth and efficient working relationships. Event/Meeting Management:Primary contact and liaison for Directors in the coordination of global cross-functional team activities; ranging from small events to executive briefings. Responsible for the coordination, logistical support and communication to all participants involved globally.Travel Management:Managed all pre and post travel requirements for all senior directors and team members traveling domestically and internationally. Budget/Vendor Management:Managed quarterly budget and vendor’s contracts to ensure work was met on time and revised contracts were generated and submitted for PO for each subsequent quarter.Website Development:Community Manager for Cisco’s IWE, the new social networking intranet – created and managed content. Website liaison for SP CE CEC Site - created and managed content.

Primary Administrative Responsibilities: Supported VP of External Corporate Communications, external and internal comms teams. Calendaring, daily logistics, meeting management, and liaison for communication and process between departments.Budget Management: Ensured the department budget was on target by maintaining a quarterly purchase order and invoice report and working with the department’s budget manager to provide analysis of quarterly spend and additional funds that can be used. PR/Media Management:Responsible for the coordination, vetting, tracking and logistical support of all CEO media and external speaking opportunities received.Organizer and on-site support for all photo and film shoots.Event/Meeting Management:Primary contact and coordinator of for annual Leaders Meeting attendees. Responded quickly to inquiries about the meeting, generated and maintained attendee lists for 650+ meeting and networking dinner participants, and was the on-site liaison for all meeting needs.During quarterly earnings, ensured the Corporate Communications team needs were met, arranged Senior Staff Meetings and People Manager conference calls to participants worldwide.

Administrative Responsibilities:Daily use of Microsoft Outlook to arrange & track all department PTO, travel, event/meetings, birthdays, American, East Indian, & German holidays.Budget Management:Implemented PR & PO system for the IT BT team & teams internationally to organize the authorization and implementation of contractor renewals. Increased communication of department budget by tracking daily expenditures of as many as 10 vendors to provide a more detailed analysis and make for easier department fiscal year forecasting.Team Culture:Developed a sense of “team” in a temporary environment by organizing events to celebrate each individual’s culture and tradition, which increased team member and inter-department camaraderie & involvement. Analysis TrackingDaily analysis and presentation of Remedy application data to track help desk service tickets for Infineon’s new GOAL platform.

Marketing/PR/Communication:Managed client spiffs for all sporting & musical events in FL areaHandled all marketing materials and created legal documents for outside sales reps’ sales presentationsIncreased communications in company by using email blastsExecutive Support:Provided executive staffs support (CEO, Pres., Executive VP, General Counsel, Dir. Of Ops. VP of Sales, and 4 regional managers nationwide)Recruiting:Researched resumes on CareerBuilder and local area newspapers to interview potential executive sales staff for all CareersUSA branches nationwideReception:Acted as back-up for receptionist and assistant to Legal CouncilReporting:Created and managed sales reports for all CareersUSA branches nationwide using Microsoft Office ApplicationsEvent Coordination:Served as event coordinator for CareersUSA headquartersPlanned meetings using Microsoft Office CalendarTravel Management:Arranged all travel for executive staff

Strategy/Communication:Acted as team lead for various strategic groups including the design and recreation of BarCharts' Corporate and Retail websites, the organization of company’s first training manual, monthly newsletters and motivational Pep Rallies to increase employee motivation, communication, and efficiency which achieved overall improvement in company moraleLed MS Office training curriculum and trained up to 4 employees at a timeSales/PR: Built and maintained strong relationships with major distributors' and buyers resulting in more than doubled sales (from 15,000 to 40,000 units sold annually) in the North Eastern Convenient Store MarketAssisted at tradeshows; set-up, take-down, speaking with potential buyers, logistical support, post show data entry and follow-upMarketing/Production:Worked directly with Production, Marketing, and Shipping departments to organize product Roll Outs & Shipping.Reporting:Produced and managed sales reports (errors, sales figures, and customer service issues)

Reception: Answered phones for eight different associations. Front Office Meeting Management:Primary logistical contact for meetings, education, tradeshows, and conventions, including sending broadcast faxes for advertising, producing mailings for over 500 associate members and shipping materials worldwideAccounting:Worked directly with accounting to post payments for meetings, conventions, tradeshows, and various orders for reference materials. Office Manager:Managed all office needs (organization of office supplies and material, maintenance of office and equipment)

Budget Management:Created and maintained PO system so department budgets could be reconciled easily. Meeting Management:Organizer and sole logistical contact for tradeshows and department meetings utilizing Netscape Calendar.Travel Management: Arranged travel for executives.Analysis Tracking: Provided Department analysis (reporting, budgeting, etc) Organization/Archiving:Created the department library containing present and archived material for reference and usage. Misc. Administrative Responsibilities:Performed any additional tasks required by executive staff.