Sue Beres Email & Phone Number

Toronto, Ontario, Canada

Managed all aspects of office administration both in-office and remotely, with particular focus on maintaining and shipping vast quantities of branded materials, numerous daily communiqués on behalf of the Communications Director, processing release requests with employers on behalf of members, verifying and submitting expense reports on behalf of members, staff, and elected officials, and assisting the President with a variety of tasks.

Toronto, Canada Area

If COVID-19 hadn’t shut down productions globally, I would still be wrangling all aspects of the multi-award-winning President and Chief Creative Officer’s break-neck paced schedules and personal needs.As well as overseeing a tightly-run office of directors, writers, story editors, research, development, business affairs staff, the all-important production teams, and an entire floor of edit suites, I was also responsible for all award and festival submissions globally, and perhaps most… Show more If COVID-19 hadn’t shut down productions globally, I would still be wrangling all aspects of the multi-award-winning President and Chief Creative Officer’s break-neck paced schedules and personal needs.As well as overseeing a tightly-run office of directors, writers, story editors, research, development, business affairs staff, the all-important production teams, and an entire floor of edit suites, I was also responsible for all award and festival submissions globally, and perhaps most importantly, ensuring the coffee machine was never empty! Show less

Toronto

Going back to my first love - catching calls as a stagehand. On hiatus due to pandemic.

Toronto, On

An administrative dynamo, providing all of the requisite C-Suite assistance including, but not limited to: calendar management, extensive local & international travel planning and booking, office management, expense tracking, vendor relations, CRM updates and maintenance, general administration (project managing an additional office build, flood aftermath clean up, fleet maintenance, etc.). As a hybrid position in a family-run business, many of the tasks fell under the realm of personal… Show more An administrative dynamo, providing all of the requisite C-Suite assistance including, but not limited to: calendar management, extensive local & international travel planning and booking, office management, expense tracking, vendor relations, CRM updates and maintenance, general administration (project managing an additional office build, flood aftermath clean up, fleet maintenance, etc.). As a hybrid position in a family-run business, many of the tasks fell under the realm of personal assistance. No job too big or too small! Show less

Toronto, Ontario, Canada

A multi-faceted job, with responsibilities across numerous administrative roles, including EA to the President, executing and managing the full hiring cycle for a roster of 100+ freelance technicians and pre/post-production positions, overseeing the accounting department, assisting with marketing initiatives, and being first point of contact both in person and over the phone.

Toronto, Canada Area

- Organize and maintain Host's complex calendar. Alerting both the Executive Producer and Production personnel on potential shooting conflicts.- Create mandatory Conflict of Interest forms for outside engagement requests for approval by the Ethics Executive.- Maintain and share an extensive, long-term schedule of all commitments and engagements with all relevant stakeholders on a monthly basis.- Assist in the timely management of all communications (voice & electronic), drafted… Show more - Organize and maintain Host's complex calendar. Alerting both the Executive Producer and Production personnel on potential shooting conflicts.- Create mandatory Conflict of Interest forms for outside engagement requests for approval by the Ethics Executive.- Maintain and share an extensive, long-term schedule of all commitments and engagements with all relevant stakeholders on a monthly basis.- Assist in the timely management of all communications (voice & electronic), drafted correspondence (including fan mail), arranged for signed promo photos, event RSVPs and contact list management.- Receive and screen phone calls for outside story pitches and confer with Host, Executive and Lead Producers to determine the priority level of responses.- Arrange all local, national and international travel, including itineraries and finding convenient electric vehicle charging stations for Host's car.- Expense reporting for both Host and the divisional VP.- Training coordinator for entire Current Affairs and Documentaries division of ~40 staff. This included creating a full-year training schedule to fulfill targets set out by the Executive Management Committee, sourcing and booking industry-appropriate guest speakers, meeting rooms and equipment and compiling monthly attendance records for both divisional VP and HR.- Support the office of the Vice President, Current Affairs and Documentaries Show less

Toronto, Canada Area

- Provide superior calendar management to maintain effective and efficient scheduling- Receive and screen mail, email, phone calls and visitors based on priorities- Arrange all local, national and international travel- Plan and organize meetings, special events and conferences, both on and off site- Pro-actively manage recurring functions without direction- Report and letter writing, minute taking and presentation creation- Expense reporting- Manage all sales reps'… Show more - Provide superior calendar management to maintain effective and efficient scheduling- Receive and screen mail, email, phone calls and visitors based on priorities- Arrange all local, national and international travel- Plan and organize meetings, special events and conferences, both on and off site- Pro-actively manage recurring functions without direction- Report and letter writing, minute taking and presentation creation- Expense reporting- Manage all sales reps' B2B entertainment requests and provide tracking to parent company - Torstar- Supervise and mentor office receptionist- Assist in the maintenance and control of the office budget- Liaison for members of Metro English Canada's senior management team, board members and international delegates- In consultation with the Talent Management & Operations Manager, maintain personnel records on senior management and other key personnel- Handle sensitive situations while ensuring strict confidentiality of privileged information Show less

Toronto, Canada Area

- Provide all manner of administrative assistance to the VP Sales, English Canada including expense reporting, calendaring and correspondence management- Coordinate all travel logistics for VPs, as well as all other OOH staff across the country- Responsible for management of department’s contra/barter system, including creation of client contracts, tracking usage, reporting to Finance and maintaining files- Provide support to the Executive Committee – room bookings, coordinate… Show more - Provide all manner of administrative assistance to the VP Sales, English Canada including expense reporting, calendaring and correspondence management- Coordinate all travel logistics for VPs, as well as all other OOH staff across the country- Responsible for management of department’s contra/barter system, including creation of client contracts, tracking usage, reporting to Finance and maintaining files- Provide support to the Executive Committee – room bookings, coordinate refreshments, minute taking, action item follow ups- Manage company’s CRM database- Assist in the preparation of various weekly sales projection reports for senior management- Research, plan and execute special events both on and off site- Coordinate and facilitate staff training- Compile vacation schedules for Sales Reps and Coordinators- Liaise with warehouse on issues of quality control of the various products- Responsible for the coordination of moving 60 employees to new office location Show less

Toronto, Canada Area

- Organize and schedule CEO’s preparation for participation in internal and external meetings, including travel, accommodation and expense reporting.- Daily monitoring of live, on-line customer support for the BNC SalesData service.- Manage company’s CRM database.- Compile quarterly billing for company’s largest revenue generating service - $1M+.- Provide support to Board of Directors and various volunteer committees: book rooms, coordinate refreshments, take minutes, maintain… Show more - Organize and schedule CEO’s preparation for participation in internal and external meetings, including travel, accommodation and expense reporting.- Daily monitoring of live, on-line customer support for the BNC SalesData service.- Manage company’s CRM database.- Compile quarterly billing for company’s largest revenue generating service - $1M+.- Provide support to Board of Directors and various volunteer committees: book rooms, coordinate refreshments, take minutes, maintain correspondence and documentation- Oversee hiring of Interns on a quarterly basis.- Research, plan and implement special events including the annual BNC Technology Forum – an industry highlight.- Manage on-line book ordering and its attendant PayPal account.- Responsible for Administration budget, with signing authority up to $5000.00.- Assist in website administration/development and monitor internal IT issues.- Responsible for all aspects of office management, including, but not limited to: orderingoffice supplies, maintaining equipment & vendor relationships, landlord liaison and cleaningcontracts.- Maintain attendance records for all staff.- Sort & distribute incoming mail, deliveries, faxes and manage several e-mail accounts.- Book travel requirements for all staff.- Test software of new products as required.- Fire Warden for entire office floor. Show less

Toronto, Canada Area

- Answer all incoming calls for Canadian & US offices.- Manage & distribute all incoming and outbound mail, faxes and courier packages.- Prepare daily bank deposit.- Prepare and ship client ‘pitch’ packages to sponsors.- Greet clients and maintain reception area, boardroom and kitchen.- Prepare and send deposit, balance, travel and speaker expense invoices to sponsors.- Management and follow up of receivables for all events.- Manage contract and travel filing systems… Show more - Answer all incoming calls for Canadian & US offices.- Manage & distribute all incoming and outbound mail, faxes and courier packages.- Prepare daily bank deposit.- Prepare and ship client ‘pitch’ packages to sponsors.- Greet clients and maintain reception area, boardroom and kitchen.- Prepare and send deposit, balance, travel and speaker expense invoices to sponsors.- Management and follow up of receivables for all events.- Manage contract and travel filing systems for all offices.- Arrange for copying of client demo tapes and manage video library.- Field all internal and external requests for interviews, catalogues and promo materials.- Maintain attendance records for all staff.- Maintain up-to-date staff and client contact lists.- Created bi-weekly staff newsletter. Show less

Toronto, Canada Area

- Maintain up-to-date information on client base of 75 Acting, Directing & Writing clients.- Prepare time sensitive audition/appointment packages for clients.- Submit casting suggestions to Casting Directors & Producers as directed by Agent.- Maintain all client financial and banking information.- Prepare & ship client ‘pitch’ packages to Producers, Directors & Casting Directors.- Prepare invoices and maintain accounts receivable records.- Assist in drafting &… Show more - Maintain up-to-date information on client base of 75 Acting, Directing & Writing clients.- Prepare time sensitive audition/appointment packages for clients.- Submit casting suggestions to Casting Directors & Producers as directed by Agent.- Maintain all client financial and banking information.- Prepare & ship client ‘pitch’ packages to Producers, Directors & Casting Directors.- Prepare invoices and maintain accounts receivable records.- Assist in drafting & proofreading letters of agreements & engagement contracts.- Arrange for copying of client demo tapes and manage extensive video library.- Field external requests for public appearances, interviews, etc. on behalf of clients.- Read and provide feedback on client scripts.- Manage meeting schedule for all of Agent’s appointments.- Field calls from all prospective Acting, Production and Writing clients. Show less

Toronto, Canada Area

Toronto, Canada Area

Theatre

I audited theatre courses at Brock whilst working there as a technician, both during and after high school.

Education record