Suja Thomas Email & Phone Number

Pune Area, India

•Develops policies, procedures, and systems which ensure productive and efficient office operation.•Coordinates the resolution of individual problems and disputes•Organizing, arranging and coordinating meetings•Joining formalities•Attendance management•Organize staff training sessions, workshops and activities•Making Travel and Guest arrangements•Submit and reconcile expense reports•Provide general support to visitors•Organizing the office layout and… Show more •Develops policies, procedures, and systems which ensure productive and efficient office operation.•Coordinates the resolution of individual problems and disputes•Organizing, arranging and coordinating meetings•Joining formalities•Attendance management•Organize staff training sessions, workshops and activities•Making Travel and Guest arrangements•Submit and reconcile expense reports•Provide general support to visitors•Organizing the office layout and maintaining supplies of stationery and equipment.•Maintaining the condition of the office and arranging for necessary repairs•Arranging regular testing for electrical equipment and safety devices Show less

Pune Area, India

Pune Area, India

•Preparing and manage correspondence, reports and documents.•Maintain schedules and calendars•Preparing presentation for Monthly MIS & Quarter Reviews.•Preparing Weekly Reports for ongoing projects.•Correspondence with customers on case to case basis. •Maintaining AR statement for Cash Flow for various projects.•Submission of document & transmittals to clients for each project & maintaining records.•Interdepartmental coordination with all WWS IP Group. Support staff… Show more •Preparing and manage correspondence, reports and documents.•Maintain schedules and calendars•Preparing presentation for Monthly MIS & Quarter Reviews.•Preparing Weekly Reports for ongoing projects.•Correspondence with customers on case to case basis. •Maintaining AR statement for Cash Flow for various projects.•Submission of document & transmittals to clients for each project & maintaining records.•Interdepartmental coordination with all WWS IP Group. Support staff and ensuring all office policies and procedures are being implemented. •Acquiring & providing details for Cost Review for various projects. •Organizing and coordinating meetings, conferences, Hotel booking, Air/ Train Ticketing & Transportation.•Preparing expenses claim inland & foreign travel. Show less

Pune Area, India

•Monthly Reports: - Employee Schedule (Advances) Employee Status (Recovery / Credit Cards) Travel Bill Updating (Domestic / International).•Treasury /Commercial related works.•Purchase bill Entry & Supplier Reconciliation.

Pune Area, India

•Responsible for Switchgear Department•Government Liaising which included maintaining of various records and filing of returns under the Employees Provident Fund Act, Employees State Insurance Act, Labor Welfare Fund Act.•Wage and Salary administration as per the Payment of Wages, Minimum Wages Act. This included time office management, computing, and disbursement of wages. •Treasury/Commercial which included Receipts, Payments, Bank Reconciliation•Letter of Credit, Bank… Show more •Responsible for Switchgear Department•Government Liaising which included maintaining of various records and filing of returns under the Employees Provident Fund Act, Employees State Insurance Act, Labor Welfare Fund Act.•Wage and Salary administration as per the Payment of Wages, Minimum Wages Act. This included time office management, computing, and disbursement of wages. •Treasury/Commercial which included Receipts, Payments, Bank Reconciliation•Letter of Credit, Bank Guarantee, Branch Reconciliation.•Stores maintaining Incoming and Outgoing material, Accounting Purchase and Sales invoices.•Incoming materials: Cash purchase, Rejection from customers, Replacement from suppliers, Material received for Repairs, Capital goods purchase.•Yearly assessment of Provident Fund, Professional Tax.•Awareness of EXIM documentation & clearance formalities - (Import from Siemens A.G (Germany), Omron Electronic Pte & Lumberg Asia Pacific Pte Ltd (Singapore) preparing documents for clearing the materials, High seas sales document & Letter of credit for Import). Show less