Deputy General Manager
Current Responsible for all secretarial work, public relations and administrative functions of the Director. Managing the workload and diary of the Director, ensuring that all business is undertaken in an efficient and effective manner. Working closely with the Director to develop a thorough understanding of the demands and requirements of their roles and ensure that the systems and processes are in place to effectively meet these requirements. Dealing with a wide range of administrative tasks, correspondence, email, visitors and telephone callers. Follow up and resolve queries where possible or ensure that these are effectively dealt with by other parts of the Divisions. Adeptly handle incoming communications and respond to internal/external requests for information on a timely basis. Screening correspondence and telephones, handling & maintaining sensitive and confidential information with discretion. Organizing and managing the Director's confidential information flow, accessing his incoming emails & sorting them, maintaining a database of his personal contacts. Coordinating with department heads to track business on weekly, monthly and quarterly basis. Travel management -Making travel and stay arrangements (Domestic & International), Visa processing. Setup accommodation and logistics as well. Scheduling meetings/ conference calls and efficiently handling calendar. Expense Management: Providing assistance in filling the claim forms & tracking expenses related to travel, mobile & general reimbursements. Possessing good knowledge of Computer Operations - Preparing PowerPoint presentations. Maintaining files for records, reports and other documents. Coordinating with the Chief Executives and Senior Management Team for execution and follow up on the Company goals, projects etc. Establish rapport with key people in the organization, vendors, consultants, and service providers to the company.
