I bring many years of experience working as an Executive/Administrative assistant. I offer a high level of practical experience and expertise. I pride myself on my integrity and my promise to maintain confidentiality. I provide a high quality alternative to in-house administrative functions. My goal is to take care of the administrative, organizational, and planning details of your business so that you have the time to focus on and grow your business.

* Continuing Education Coordinator – track attendance and coordinate/distribute continuing education certificates and certificates of completion. Input attendance into an Excel spreadsheet* Responsible for end of course paperwork submission and annual renewal with the following continuing education providers; American Psychological Association, National Association of Social Workers, National Board of Certified Counselors, and the CA Board of Behavioral Sciences* Convention Coordinator… Show more * Continuing Education Coordinator – track attendance and coordinate/distribute continuing education certificates and certificates of completion. Input attendance into an Excel spreadsheet* Responsible for end of course paperwork submission and annual renewal with the following continuing education providers; American Psychological Association, National Association of Social Workers, National Board of Certified Counselors, and the CA Board of Behavioral Sciences* Convention Coordinator – Locate and arrange for monthly workshops held in four separate locations per month, 9 of the 12 months of the year. Coordinate room availability, room set up, beverage/food arrangements, AV equipment. Arrange travel for the two presenters and sleeping rooms• Input all information from the enrollment forms into ACT! (database software)• Gather hotel directions and parking costs for creation of confirmation letters• Send confirmation letters via US mail and Email to enrollees• Create badges for workshop attendees• Send ACT! database syncs daily/weekly to the corporate office of the enrollees• Central contact person for all questions relating to workshops* eNewsletter – receive first draft of monthly newsletter (over 130,000 subscribers) and create newsletter from online system; includes links, graphics, etc. (eMailNetworks.com)* Input and track all student information into an Access database (currently over 2100 people, and growing)* PowerPoint presentations* Domain management including revising and uploading autoresponders (1automationwiz.com)* Responsible for all listserves for virtual student courses (total of 30 ongoing lists). This task includes subscribing and unsubscribing, changing passwords, and reformatting the verbiage of what is sent out when a person is subscribed (BlueHost.com) Show less

* Input of all invoices and payments (QuickBooks.com) * Credit card charging (PracticePaySolutions.com)* Handle all website content updates/changes* eNewsletters (ConstantContact.com)* Create and email invoices to clients* Update/input of all content on website* Travel – hotel, air, car, etc.* PowerPoint Presentations* Customer service including sending brochures from website requests, email communication with clients re: billing

Motivational Speaking Engagements:* Set up pre-call interviews with hiring organizations* Coordinate & ship books for speaking events* Create travel itineraries; includes travel, hotel, event location, event contact Book Creation/Book Events:* Chapter typing* Setting up interviews with those interested in contributing* Requesting permission from material cited in book* Responsible for identifying organizations/audiences to promote newest book… Show more Motivational Speaking Engagements:* Set up pre-call interviews with hiring organizations* Coordinate & ship books for speaking events* Create travel itineraries; includes travel, hotel, event location, event contact Book Creation/Book Events:* Chapter typing* Setting up interviews with those interested in contributing* Requesting permission from material cited in book* Responsible for identifying organizations/audiences to promote newest book release* Coordinate all details surrounding events* Create travel itinerary; includes travel, hotel, event timeline with location, event contact, directionsMiscellaneous:* Update/input of content on website* Check landline voice mail daily* Create PowerPoint presentations for events* Open new Internet accounts when needed and administer accounts (Facebook, LinkedIn, MySpace, etc.)* Process and ship orders for books (eFullfillment.com)* Scheduling – calendar updates w/same (linked through MailStreet.com)* Travel – hotel, air car, etc. Show less

• Schedule meetings with corporate clients—Contact for all needed appointments, cancellations, etc.• Invoice preparation and send. Follow up if needed.• DSL vs. dial-up Internet connection (pro’s and con’s)• Photocopying services (cost) in remote locations, as well as local to client• CPA. Interviewed several and provided to client those that specifically matched her needs• Passport application and renewal process—how, when, where, cost• Home office fax machine… Show more • Schedule meetings with corporate clients—Contact for all needed appointments, cancellations, etc.• Invoice preparation and send. Follow up if needed.• DSL vs. dial-up Internet connection (pro’s and con’s)• Photocopying services (cost) in remote locations, as well as local to client• CPA. Interviewed several and provided to client those that specifically matched her needs• Passport application and renewal process—how, when, where, cost• Home office fax machine research• Car stereo system research• Health insurance information for home office employee• Professional photographer. Found three for client to interview and choose from based on client criteria• Information on syncing with a Personal Information Manager and Desktop Organizer• Cuisine that could be prepared and brought to the home versus cuisine that could be prepared, brought to the home and cooked• Personal chef/housekeeper• Website company to create/build website, including maintenance• Manuscript typing, including bio coordination, permissions, formatting of manuscript ~ published by Davies-Black• Air, hotel, rental car, train, reservations• Travel pricing for anticipated trips• Follow up on outstanding invoices • PowerPoint presentations• Reviewed telephone service/long distance provider. Was able to save my client hundreds of dollars/year by finding and arranging for a different provider for all phone lines• Coordinated speaking engagement and arranged hotel for all attendees• Created an ad to run at a local university to find a driver/care taker for her son• Insurance claim form processing• Personal insurance claim form submittal and contact person for questions regarding same• Email sent on clients behalf• Transcription Show less

• Executive Assistant to the Vice President, Marketing & Vice President/CFO, Finance.• Prepared extensive presentations for staff and business meetings using PowerPoint, Word and Excel.• Drafted all inter-office and outgoing correspondence for VP & CFO.• Responsible for the Corporate American Express purchasing card making sure orders are within budget restrictions. Keep a detailed spreadsheet of all supplies ordered and costs.• Internet research for special projects, i.e.… Show more • Executive Assistant to the Vice President, Marketing & Vice President/CFO, Finance.• Prepared extensive presentations for staff and business meetings using PowerPoint, Word and Excel.• Drafted all inter-office and outgoing correspondence for VP & CFO.• Responsible for the Corporate American Express purchasing card making sure orders are within budget restrictions. Keep a detailed spreadsheet of all supplies ordered and costs.• Internet research for special projects, i.e., Birthday Club program, ESPN Catalog, Watch Collectors Club.• Prepared and distributed daily “Flash” report via email detailing receivable and payable information on business for each day. • Served as an external and internal customer service representative in order to insure guest satisfaction and smooth interdepartmental coordination.• Coordinated all aspects of the Catalog’s move from The Burbank Center to our new facility, including all IS, communications, matrix, etc.• Maintained heavy meeting scheduling, as well as coordination of facilities, food, and presentation equipment. Schedule domestic & international travel, transportation, and lodging arrangements.• Processed expense reports.• Supported 16 employees who reported to the Vice President of Marketing. Show less