Susan Hartley Email and Phone Number

- Supporting the Senior Vice President & General Counsel for the Board of Pharmacy & Regulatory Affairs- Effectively manage complex highly confidential calendar for Executive and direct reports through strategic and proactive calendar management - Communication liaison within the Board of Pharmacy & Regulatory Affairs- Daft, edit and proofread legal documents and other written material - Develop PowerPoint presentations for Executive Leadership - Preparation of confidential Business Agreements, Separation Agreements and NDAs - Review of Regulatory case files for opening in Archer case management system- Respond to Subpoenas from Regulatory agencies for employee records- Prepare engagement letters and billing guidelines for outside counsel- Open and maintain billing files in Serengeti Tracker- On-boarding and departure process for department team members- Arrange travel for Executive and large group meetings, domestic and international- Process expenses reports in SAP Concur - Coordination of annual off-site meeting for 40+ colleagues, including accommodations, travel, meeting space, meals and audiovisual/electronic equipment- Manage department SharePoint and other legal document repositories while ensuring compliance with document retention laws and policies- Preparation of agenda, minutes and materials for monthly Board meetings

- Draft, post and distribute Agendas for School Committee meetings- Attendance at monthly meetings, both executive and public sessions - Take minutes of and transcribe meeting notes- Handling of highly confidential and sensitive information - Maintain and update web-page for all meeting related information- Process and respond to all records requests under APRA- Custodian of records, minutes and documentation related to the School Committee and Subcommittee meetings

- Provide sole legal support to Partner specializing in real estate, workers’ compensation cases, personal injury- Draft and prepare residential and commercial leases- Collect security deposits and fees associated with leases- Maintain lease files and updated landlord/tenant information- Conduct client intake and initial case assessments for attorney review- Gather and summarize medical records, bills, accident reports and witness statements- Draft attorney and case correspondence and documentation- Electronic filing of case documents in State and Federal courts- Assist with case and trial preparation, including research, discovery requests and depositions- Schedule client meetings, depositions and court hearings- Enter, track and prepare monthly bills- Maintained and monitored office Statute of Limitations calendar and docketing system- Draft business agreements and third party vendor contracts