Executive Assistant to Regional President NE, SVP - Construction, SVP - Asset Management and Development/Leasing, Construction and Property Management staff in the Philadelphia and Jersey City offices. Maintaining calendars, contacts, schedules and travel arrangements. Managing NE Region's annual marketing and overhead budgets, processing expense reports, handling confidential materials. Leasing and Property Administrator creating proposals for prospective tenants/land owners, coordinating… Show more Executive Assistant to Regional President NE, SVP - Construction, SVP - Asset Management and Development/Leasing, Construction and Property Management staff in the Philadelphia and Jersey City offices. Maintaining calendars, contacts, schedules and travel arrangements. Managing NE Region's annual marketing and overhead budgets, processing expense reports, handling confidential materials. Leasing and Property Administrator creating proposals for prospective tenants/land owners, coordinating distribution of all lease documents and planning large broker events. Construction and Property Management support setting up vendors in Duke's systems, serving as liaison with vendors, creating contracts, processing check requests and working with vendors and third-party company to ensure insurance compliance. Office Manager onboarding all new employees, serving as liaison between our offices and property management, various Duke departments and all office vendors, planning all special events and community service outings, managing supplies and break room stock. Show less

Supported the SVP, Construction and Property Management, scheduling travel, meetings, preparing reports and contracts. Resolved vendor and tenant issues for NJ, PA & CT portfolio, processed payables and created operating expense budgets for our region, served as liaison for all of our property managers nationwide and coordinated annual roof inspections for entire portfolio.

Bookkeeper for Preservation Delaware (15 hours/wk), Delaware Preservation Fund and Colonial Educational Foundation. Provided comprehensive bookkeeping services for non-profit organizations, with budgets between $50,000-$175,000. Reviewed financial reports and served as liaison between organizations and contracted accounting firms & other vendors. Created marketing materials; maintained & updated company websites.

Managed accounts payable, receivable, payroll and all related financial concerns for mid-size non-profit organization. Maintained membership database, updating records, creating reports & providing support for development committee. Coordinated all scheduling of adult & school group tours to our 3 museums, and with 2 other museums in town; scheduled monthly staffing for our museums. Consulted with Executive Director (ED) in developing yearly budget; prepared and reviewed financial reports… Show more Managed accounts payable, receivable, payroll and all related financial concerns for mid-size non-profit organization. Maintained membership database, updating records, creating reports & providing support for development committee. Coordinated all scheduling of adult & school group tours to our 3 museums, and with 2 other museums in town; scheduled monthly staffing for our museums. Consulted with Executive Director (ED) in developing yearly budget; prepared and reviewed financial reports monthly, worked with contracted accounting firm on tax return/audit preparation. Sustained and updated society’s website; created marketing materials and produced bulk mailings for membership, financial appeals and socials; assisted ED in planning & running 3 major fundraisers & other programs; performed other administrative duties as assigned by ED. Show less

Manage staff and function of department in charge of data collection and text retrieval software system for large law firm. Develop databases for data collection by 400+ attorneys & paralegals. Provide technical support in person & via phone for database users.Train all attorneys, paralegals and support staff in use of network and mainframe database facility, and PC database collection points.