Tamara Mcmahon Email & Phone Number

Calgary, Ab, Ca

Calgary, Alberta, Canada

Providing administrative support to the Chief People Officer, and the CFO.

Calgary, Alberta, Canada

Select Responsibilities:Provided effective administrative support to three Managing Director level executives; involving complex calendaring, expensing and coordination of international travel.Trusted as a leader and steward of our culture through a lengthy and challenging post-acquisition integration process; involving a high degree of tact, diplomacy and EQ.Assisted the leadership team in navigating the shift to remote and hybrid work throughout the 2019-2021 pandemic; leading various remote culture and team building initiatives to keep our staff connected and engaged, and acting as a point of contact for Q&A and conveyance of Firm messaging to staff.Joined the return to office planning and execution team in 2020 and acted as the local contact and coordinator for all of our Canadian offices, including those in Toronto and Montreal. This involved the setup and rollout of a desk sharing program and continuous evolution of our seating and floor plans as teams grew and compressed, among other responsibilities.Assisted in the coordination of virtual and hybrid staff teambuilding and culture initiatives as Lead of the Community & Networking chapter of the Firm’s Culture Committee within the Morgan Stanley at Work division.Acted as lead culture ambassador and coordinator of our local office in-person staff events; often requiring creativity to operate within tight budgets while accommodating upwards of 300 staff participants on average.Coordinated four executive leadership strategy planning off sites for upwards of 20 senior leaders, and attended the meetings to capture detailed notes and deliverables, following up on behalf of the executive as required to ensure accountability and adherence to deadlines.

Calgary, Alberta, Canada

Key Accomplishments:Provided effective executive support to the President & CEO, and to the Board of Directors as required.Assisted in the coordination and oversight of two large space expansion projects within tight timelines and budget restrictions.Managed several iterations of floor restacking as the staff grew from a headcount of 400 to over 700.Responsible for culture stewardship and myriad office management duties to ensure a positive and unified employee experience.Trusted to act as communications coordinator and craft messaging to staff regularly; conveying updates and important instructions as required.Effectively assisted in the coordination of meetings, conferences and team off sites, including six executive strategy planning retreats for upwards of 40 senior leaders.Played an integral role in integration preparations leading up to the acquisition of Solium by Morgan Stanley in May of 2019.

Calgary, Canada Area

Key Accomplishments:Promoted to the dual role of supporting the CEO in conjunction with the Vice President, Human Resources.Provided effective Executive and Human Resources administrative support through two rounds of downsizing, two asset divestitures, one failed transaction, a hostile bid and the successful acquisition of the company.Successfully coordinated and oversaw a large space consolidation project within tight timelines and budget restrictions, which involved the movement and relocation of 38 employees.Assisted in a Business Improvement Program which saw overhead expenses decrease by over 30%.Effectively coordinated and executed well over 50 corporate events, including executive retreats, town hall meetings and Social Club team building activities.Chaired the annual United Way campaign for 5 consecutive years, each time, meeting or exceeding contribution targets and fostering employee engagement.

Calgary, Canada Area

Key Accomplishments:Assisted in over twenty Human Resources Program enhancement rollouts, involving project branding, creation of communications content and presentations, scheduling of information sessions and varied implementation activities.Successfully coordinated and executed four large-scale Leadership Conference Retreats with upwards of 70 senior leadership and executive attendees from areas throughout North and South America.Worked with senior leadership to coordinate the involuntary departure of over 175 employees, due to divestitures and downsizing requirements.Completed a comprehensive review of all Human Resources contracts and vendor service agreements and created an electronic filing system to replace the existing hard copy binder system.Conceptualized and created a quarterly newsletter which provided timely reminders and acted as an informational resource for employees on all Human Resources Programs, including Compensation, Benefits, Pension and Health and Wellness. Effectively executed over 50 successful Social Club events as Committee President; these included the annual corporate Christmas party and Calgary Stampede functions for upwards of 120 attendees.

Calgary, Canada Area

Select Responsibilities: Utilized advanced secretarial and administrative skills to effectively service the Human Resources department, and the organization as a whole.Acted as Executive Assistant to the Vice President of Human Resources & Administration; drafting memos & correspondence; coordinating travel & assisting with projects as needed.Reviewed, updated and verified information in files, prepared reports and meeting minutes, and created spreadsheets; maintaining accurate information and providing analysis as needed.Effectively managed administration of key processes within the department including; the Drug & Alcohol Testing Program, Driver Abstract Tracking, and Service Award Eligibility Reporting.Acted as a reliable Internal Communications Coordinator; drafting, posting and managing distribution of various types of information within the Company, from low priority to urgent priority items.Administered and coordinated monthly reporting on Employee Anniversaries, Active Drivers, Employee Turnover and Monthly Employment Statistics; assisting in the Alumni Tracking Process.Assisted the recruitment team by posting positions, performing reference checks on potential candidates, setting up interviews and conducting exit interviews as required.