Administrative Assistant to CEO & Surgeon, Dr. Bonati: Manage schedule & flow of daily departmental staff meetings for him & any guests; coordinate & schedule reservations for meetings and travel; maintain personal information, licensure, CMEs, contract files of Dr. Bonati/business; supervise staff of two; review & approve timecards in ADP system; maintain & balance petty cash funds for reimbursement expenses; compose correspondence; answer & direct incoming calls; manage main email account; review, respond or forward to appropriate staff; distribute daily mail to appropriate staff in each department; order food for lunch meetings; assist with mailing of monthly statements.

Procurement of supplies & services; process purchase orders & maintain spreadsheets;, partner with Accounting Department regarding invoices, credits, returns or warranties; coordinate calls or bids for service vendors; renew annual contracts; schedule reservation of meeting rooms and coordinate catering or a/v needs; answer phones and email inquiries of members or the general public; assist in off-site hosted conferences; run errands as needed; Ex Officio of Workplace Commitee to plan staff events, organize catering & reservation of venue sites; Commissioned as Notary Public; assist and back up receptionist, mailroom & print office & custodian as needed

Provide constituent service; work on cases with multiple federal agencies to seek resolve; schedule and coordinate meetings & travel; oversee local office; review pending legislation and its effect on district; attend local meetings; develop weekly updates of case files and concerns of matter relating to district; maintain confidential files; procure supplies; correspond to cases or agencies

Provide constituent service; answer phones and direct inquiries; greet constituents and visitors; responsible for scheduling of meetings, reservations and travel arrangements; schedule & coordinate Capitol field trips and tours; process and maintain expense reports,order office supplies; track office inventory; maintain calendars, journals, committee books and databases; develop district newsletters and press releases; compose correspondence with speed and accuracy, coordinate catering of special events; file and general office duties

Legislative Assisitant to Speaker Pro Tem; provide constituent service, answer phones and direct inquiries; greet constituents and visitors, responsible for all scheduling of meetings, reservations and travel arrangements; schedule and coordinate Capitol field trips and tours;process and maintain expense reports;order office supplies; track office inventory; maintain calendars, journals, committee books and databases; compose district newsletters and press release material for office; dratt correspondence with speed and accuracy; maintain minutes of committees chaired; submitt minutes and votes ifrom ccommittee to clerk’s office to be archived; filing, general office duties, coordinate catering of special events

Answer phones and direct inquiries; greet constituents and visitors; give demonstration of the Great Seal to school groups and visitors; assist with scheduling and eeservations of hotel, car rental, and travel arrangements; process and maintain time records, phone reports and expense reports; update vehicle mileage log; process purchase orders; track inventory and order supplies as needed; draft letters for signature; maintain files; act as Safety Coordinating Liaison; volunteer Secretary to Share Leave Program maintaining forms, spreadsheets and balances

Prepare expenditures for paymentVerify invoices for accuracySubmit invoices for payment (including offices in various countries such as Africa, Brazil, China, Japan)Mail out vendor and expense checksBreakdown/distribution of monthly reports and phone bill for entire DED offices Assist procurement officer with ordering of supplies, inventory, receipt of goods and vehicle maintenance/mileage logs

Purchase all office supplies/inventory Verify shipment ordersRecord purchase order information on all related spreadsheets/documentsKeep records of timesheets, balances, & requestsRecord/update monthly spreadsheets (carlogs, replacement schedules for cars, and cell phone reports)Maintain information on MBE/WBE vendor accounts and purchasingMail out expenditure checks to vendorsBackup to Accountant I. Rotating phone duty of questions or inquiries regarding rules, and proceduresVolunteer member of the Leave Share Program

Assist motor carriers with licensing questions and proceduresIssue, review and verify information of applications and insuranceCollect fees due. Issue credential to driver to maintain in his vehicle for proper enforcement personnelAccount and balance all monies, files, and records for the SSRS and Audit Program Deposit monies daily. Balance state collected monies; write checks, print/balance reports and spreadsheets before mailingMaintain spreadsheets and balances for the sales of the Missouri sticker/stamp credentials required on all for-hire Missouri based motor carriers Receive, file, and update insurance filings Responsible for annual report sent to MODOT of sales and monies received and distributed on motor carriers and their vehiclesRotating phone duty of general questions and inquiries regarding rules and proceduresMember of taskforce committee to help/assist with ideas and procedures for implementing workflow of an imaging system as to provide a paperless office

Supervised staff of four employees. Received statewide documentation/invoices to be verified, date stamped, and extended in order to be sent on for data processing. Responsible for check cancellations, related journal vouchers, files, records, and tracking of checks on microfiche. Distributed state agency reports and checks. Assisted with agency phone calls and questions. Updated and maintained various files and records of office