Tara Mcdonald Email & Phone Number

• Manage all aspects of HMC rental and leasing subsidiary including verification of contract/lease changes, coding and entering payments, posting all written and cleared checks, and wire payments. • Maintain vendors for 13 U.S. and 8 international locations. • Developed processes and procedures for vendor management and handled all day-to-day vendor issues, including set up, SAP database management, and correspondence.• Cut costs by identifying vendors no longer needed by the company. • Ensure receipt of all vendor documentation including W9s and certificates of liability. • Assist with preparation of all year-end 1099s, upload to IRS and mail to vendors. • Receive checks, make daily deposits for all regions, and print deposit reports. • Review, approve and post invoices in SAP. • Process daily expense reports, verify accuracy, and sent to management for approval. • Oversee credit card accounts for 45 employees: review statements, verify receipts, enter into SAP, make direct bank payments, and post payments. • Set up new customers in SAP, RTMS and Traverse.• Conduct thorough customer credit checks and establish credit limit based on information received. • Make collections calls to customers more than 90 days overdue.

ACCOUNTING ASSISTANT to COO• Processed vendor invoices, performed new vendor research, set up and worked with all departments and vendors to resolve invoice processing issues.• Reconcile purchase orders and credit card statements. • Verified, coded, and processed all invoices for payment by entering data into accounting system.• Produced payables reports for each department.• Prepared and tracked purchase orders, received deliveries, and reconciled vendor invoices with purchase orders and delivery receipts to ensure billing accuracy.• Prepared invoices for events, projects, tenant leases, and capital outlay.EXECUTIVE ASSISTANT to CEO/COO• Provided executive level administrative and accounting support to the CEO, COO, and board of directors.• Scheduled and organized meetings, made travel arrangements and appointments for staff and visiting dignitaries.• Managed personal calendars for both executives and reconciled monthly expense reports with supporting documentation and coding prior to processing for payment.• Created, edited, and formatted documents, spreadsheets, and presentations.• Prioritized and facilitated communications between managers.• Maintained weekly attendance and annual vacation records for all staff.• Coordinated and provided needed documents for all meetings of Commission, Strategic, Finance, Facilities, Policies, and Search Committees.

• Provided a wide range of administrative and clerical support to management.• Entered time sheet and payroll information into SAP and BHBSS Payroll.• Produced cumulative time evaluation reports and completed IDEAs for borrowed manpower from another district.• Performed well file completion process; sorted, scanned and uploaded job files into DocQuest and SAP, copied and mailed invoices for payment.• Assisted with employee administrative needs related to new hires, payroll, vacation schedules, expenses, vehicle and driver set up along with monthly downloads, uniforms, safety glasses, and cellular phone accounts.• Set up new vendors through the INet submission process and paperwork for ASL list.• Maintained employee HSE modules through database: included required training, set-up of classes, execution tracking, observation card tracking and submitting reports to management.• Managed invoice payments, ran monthly reports, entered 1st alert stats for manpower and vehicles.• Coordinated monthly safety meetings and assisted HR with new hire processes.• Assembled monthly p-card statements with backup invoices, coded to proper GL accounts, and got proper signatures for submission to BHBSS.• Updated manuals for QA department.• Assured proper scanning of purchased parts, redress sheets, calibration records, and repair and inspection sheets of tools and equipment.

• Composed, edited, and processed obituaries for local media publication.• Completed register books, prayer cards, and memorial folders for funeral services.• Scanned photographs for slide show presentation held during wakes.• Processed death certificates, social security forms, insurance verifications, assignment of policies, and after care packages.

Associate Degree, Office Administration

Education record