- Work with TMS system and Quickbooks to manage day-to-day accounts payable- Prepare invoices and keep track of overdue accounts.- Build strong relationships with vendors, employees, and leadership-Produce reports, track team metrics, and work with the Accounting Manager to build and optimize department processes- Keep management informed and up to date through presentations and reports- Remain vigilant against fraud and inaccuracy by checking over figures and reports frequently

- Delegated tasks and set deadlines for internal team- Monitored team performance and reported to upper management- Listened to team members’ feedback and resoled any issues or conflicts- Represented and advocated for team needs- Offered direction and guidance to team with the purpose of attaining various goals

- Balanced accounting ledgers for 11 escrow bank accounts daily- Monitored all banking activities in order to detect irregularities- Investigated all transactions in order to prevent fraud- Provided documentation for the purpose of supporting all financial transactions- Performed the reconciliation and verification of accounts regarding cash at hand and cash at bank- Maintained required files, reports, and data- Reconciled and rectified all ledger accounts belonging to customers

- Assisted in editing specifications for submission, as marked by engineers, via SpecsIntact and Masterspecs- Basic bookkeeping: assisted in invoicing, prepared job reports, ran accounts payable, and entered timesheets in Sage 50 Accounting software- Delivered incoming mail and prepared outgoing mail- Organized and filed, to include electronic and paper files- Provided clerical and administrative support as requested

- Answered and directed incoming phone calls- Organized and scheduled meetings and appointments- Carried out administrative duties such as filing, typing, copying, binding, scanning, etc.- Greeted and assisted visitors to the office- Assisted bookkeepers in Data entry

- Handled administrative requests and queries from senior managers- Planned meetings and ensured detailed minutes- Updated and maintained office policies and procedures- Developed and maintained a filing system- Prepared, verified and processed invoices for services rendered - Answered and directed incoming phone calls

- Reconciled multiple bank and book accounts - Posted customer payments by recording cash, checks, and credit card payments- Reconciled the accounts receivable ledger to ensure all payments are accounted for and properly posted- Verified discrepancies by and resolve customer billing issues- Prepared, verified and processed invoices for services rendered - Prepare, file and pay business taxes, such VA and NC State, 941, 940, SUTA and FUTA

Responsible for assisting with the CFO with all accounting aspects throughout the company, including, but not limited to:Human ResourcesPayroll ClerkEmployee BenefitsAccounts PayableAccounts ReceivableBank Reconciliation- Maintained human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time- Oriented new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs- Paid employees by calculating hours; distributing checks; maintaining records.- Administered medical and dental insurance, savings bond, by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals- Tracked daily movement of money throughout the clearing accounts

- Reconciled processed work by verifying entries and comparing system reports to balances- Charged expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.- Verified vendor accounts by reconciling monthly statements and related transactions- Paid vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments- Paid employees by receiving and verifying expense reports and requests for advances; preparing checks

- Researched and prepared legal documents to be filled into the organizations filing system, locating important information in relevance to the case at hand.- Answered all incoming calls and handled caller’s inquiries- Provided office support services, so as to make sure efficiency- Received, directed and passed on telephone calls and fax messages- Directed the employees, guests and general public to the right staff member- Picked up and delivered the mail- Handled all transactions, including cash/ credit/ check payments- Maintained the common filing system and file all letters.-Maintained a sufficient record of office supplies

- Managed workflow to ensure all payroll transactions are processed accurately and timely- Loaded import files received from HR- Understood proper taxation of employer paid benefits- Collected time and data related payroll information- Processed employee Time & Attendance data from the time system to payroll and reconcile variances utilizing tools in the payroll systems

- Managed and cared for children at employer’s house- Bathed, clothed, and nourished infants and children- Involved children in activities such as games, crafts, reading and outings to provide fun and exercise - Watched over children’s activities during meals and rest periods- Observed children and made reports for agency and parents- Transported kids to and from school, and appointments

- Greeted and sat all customers in a professional and friendly manner- Informed management of any special customer requests- Assisted in maintaining a clean and safe work space- Helped strategize and prepare table setups for large parties and groups- Promoted weekly and special events through creative decorations, designs, and setups- Escorted customers to their tables with consideration of wait staff coverage and customer preferences