Tara M. Email & Phone Number

Greater Minneapolis-St. Paul Area

I've accepted a full time position at Securian Financial as of December 2023. I was previously in this role as a contractor since Dec 2022.

Greater Minneapolis-St. Paul Area

Greater Minneapolis-St. Paul Area

Maintain strict confidentiality for file/document handling to ensure HIPAA and regulatory complianceManage calendars & scheduling for executives, attorneys, and paralegalsUtilize PeopleSoft for records searches, employment verification, and student term activationPreparing medical malpractice insurance/liability claims credentialing responses for medical students, residents, fellowsTranscription and meeting minutes, digital and analogMaintain a status tracking Excel spreadsheet and corresponding UMN portal database of documents and projectsCoordinating REPA reporting for Academic Health CenterOversaw rollout of document management system upgrade and web portal creationStreamlined file system, standardized electronic file formattingIncreased efficiency of malpractice/claims responses by creating web presence and electronic request/response system

Provide administrative support to the AHC AVP and CounselResponsible for expense reporting, including receipt reconciliation and processingData entry into ECAS, PCAS and PeopleSoft to prepare and approve Course Guides, class schedulesProcess all leave of absence requests and return of leave for faculty and staffHandle grade changes for graduate/undergraduate students Preparing presentations for Regents’ Meetings as well as Legislative MeetingsProof outgoing business documents, presentations, and correspondenceInterface with classroom management for class scheduling and room availabilityInitiate and recommend changes in procedures as requiredTraining and supervising additional administrative staff, including student workers and temporary employeesCreating charts from Excel data for presentations and pipeline forecast/preparation for managementProject management for commencements 2013/2015

Greater Minneapolis-St. Paul Area

Contract agency that placed me with such companies as McQuay, Travelers, Moneygram, JonesSatre, and UMN.

Reported to the Sr. V.P. of Litigation and Regulation and the Director of Operations.Administrative duties included answering phones, transcribing dictation, maintaining calendars, scheduling meetings, monthly and quarterly business reporting, preparing expense and travel reports, maintaining case list and case daatabase, scanning & filing, arranging travel, coordinating operations team meetings.Created all trial and board meeting presentations.Created policy manual and "how to" administrative manual.Compiled and processed information for reporting metrics.Maintained and administered electronic billing software. Scheduled CLE's for attorneys.Streamlined office to go paperless.Updated Lotus Notes case database & indexed for better case management.

Law office specializing in construction and corporate litigation as well as insurance representation and estate planning.Drafted and prepared pleadings, briefs, and corporate documents as well as general correspondence.Maintained calendars and dockets for two attorneys, scheduled meetings, conferences with clients.Prepared all travel arrangements.Prepared invoices and time summaries for attorneys.Completed all filing, both district and federal courts.

Administrative duties for the CFO, VP of Accounting, Corporate Counsel, and Legal division, such as calendaring, scheduling meetings and conferences, screening telephone calls, updating legal reference books, filing, arranging travel, arranging employee fellowship days, organizing Board of Director meetings, and planning team outings.Handled contract management: logging and preparing corporate contracts, managing tracking spreadsheets and contract expiration notices.Tracked corporate patent, copyright and trademark documents and updated database.Created AP/AR booklets for Accounting division.Prepared slideshows and PowerPoint presentations.Ported documents from local server to global document repository.

Law office specializing in real estate and commercial law with a secondary emphasis on corporate litigation and conciliation court actions.Administrative duties for two lawyers including: transcribing digital dictation, organizing case files, screening calls, interfacing with clients, maintaining calendars and docketing.Drafted and prepared pleadings and briefs, as well as document preparation for real estate transactions, probate and family matters.Created electronic letterhead. Filed documents with county and federal courts

Contract employee through Ajilon, Apple One and the Hennepin County Bar Association, I have held long term contract positions with the firms listed below, as well as many short term assignments not listed

Administrative duties for a real estate agent including: screening calls, writing correspondence, keeping calendar, as well as all other standard office duties.Managed listings: calling for availability, scheduling showings, gathering feedback, creating brochures and handouts.Organized electronic filing system and created and maintained online presence.

screened calls, scheduled meetings and teleconferences, coordinated travel, filing, preparing correspondence,Billing and accounting duties included: invoicing clients, setting up purchase orders for vendors, formatting AP Reports for clients, working with client's vendors to ensure proper bill payment.Handled purchase and maintenance of new server.

Responsible for all aspects of office management, such as: running timesheets for interns, scheduling interviews and follow ups for interns and potential employees, handling of all new-hire paperwork.Maintained office and software libraries, and performed nightly/weekly backups of computers and serversCoordinated executives, including: arranging travel, networking with other offices for conference calls/meetings, calendaring, preparing correspondence and presentations.Prepared and audited expense reports. Handled all billing/invoicing and purchase requests/vendor solicitations for office.

Ran a switchboard with both digital and analog phone lines, handled all reception and facilities duties.Facilities duties included inventory, supply, stocking, organizing and facilitating an office move, receiving and sorting both incoming and outgoing mail, general maintenance of all office machines, asset tagging all new machines,Administrative duties included: setting up new employee workspace, preparing for meetings, arranging catering, arranging travel, setting up new employees with hardware/software, collecting hardware/software from expired contractors, keeping track of all access badges to office, maintaining and updating company phone lists and directories, maintaining and updating office seating chart and floor plan.Prepared reports and metrics for executives. Developed business planning events for development team.

Administrative duties to the CEO included: taking calls on a multi-line phone, screening calls, directing inquiries to the proper channels, answering general questions.Maintained schedule and calendar, arranged meetings and travel.Maintained and upgraded all office computers and software as well as installation and upkeep of the company network.Compiled and updated office statistic data.Wrote resumes for candidates, created job specifications for clients, sent candidate resumes/portfolios to clients or prospective clients, sent job specifications to college career service agencies, placed ads in local newspapers.Handled billing, invoicing, collecting payment, bookkeeping, payroll and taxes.Handled all online traffic and upkeep, such as developing and maintaining company web site/domain, registering with online resume referral services, and searching for candidates via online resume databases.

Aa, Judicial Reporting

Education record

Education record

Education record