IICO (Internation Islamic Charitable Organization)

* Responsible for all Administrative work.* Responsible of all Sales related work, redesign all administrative work and implement all professional methodologies as per the requirement.* Prepared Smart Telecom Profiles i.e. Company Profile & VAS (Value Added Services) and prepared a Power Point Presentation for both Profiles as well.Other responsibilities include:* Make and sustain good relationship with the Partners (Telecom Operators i.e, Roshan, Etisalat, MTN).* Preparing proposals as per the requirement and with company standard procedures. Follow up for the submitted proposals and negotiation.* Meeting with the same trade companies for new projects / contracts and follow up.* Preparing strategies for the improvement of company’s existing projects and explore the possibilities for new projects,* Preparation of daily, weekly, and monthly schedules.* Arranging meeting i.e. weekly and monthly to discuss the current projects and future plans.* Follow up for the incoming and outgoing mails and keep a track for the follow up.* Preparation of monthly financial report i.e. income, expense and net revenue.* Handling petty cash and control / reduce extra expenses.

Executive Assistant to Owner – PresidentOct, 2011 till Date* Responsible for all office and residence day to day work.* Preparing daily, weekly, monthly and yearly calendar / schedule for Owner-President.* Arrangement of meetings / appointments for Owner-President.* Receiving calls, emails, faxes and mail posts, taking appropriate action accordingly.* Keeping track of vehicles, i.e. Registration expiry, monthly service and maintenance record in excel sheet. * Keeping track of CCTV and telephone tracking system on daily basis.* Taking meter readings for water and electricity meters to keep a smooth track for the consumption and cost control.* Supervising villa staff for cleaning of routine works and teach them if required.* Arrangements of Travel, i.e., flights reservation, online check-in (if required), Hotel bookings, Airport pick and drop and arrangement of local currency for the trip. * Events / Parties arrangements.* Preparation of invitation cards, sending emails and fax for the event / parties. Follow up and prepare final attendees list as per the invitation acceptance.* Preparation of gift hampers with nice artistic designs,* Arrangement of catering, waiters, bartenders and DJ’s for the event / parties.* Receiving invoices and arrangement of payments accordingly by cash or cheque.* Handling petty cash for day to day requirements and stay appraised with market fluctuation.

* Requisition submission to UN-WFP warehouse for food.* Arrangement of transportation for food.* Control, maintain & update stock inventories & reports on daily basis. * Stock (food) control in warehouse.* Preparing food package list for distribution as per the provided list of affectees.* Arrangement of transportation as per the provided location for distribution of food.* Stock inventories & Daily reports, i.e. i. Stock (food) receiving from UN - WFP.ii. Stock (food) distribution.iii. Stock (food) return from distribution.iv. Stock (food) in hand (closing balance)v. SIV’s (monthly reports)on daily & monthly basis separately for district D.I.Khan & Tank.

* Preparing repossession of vehicle from Dubai Court.* Clearing and dropping cases from court as well as from Dubai CID.* Paying fines i.e. traffic police, RTA and Salik.* Making Hiyaza for the vehicles.* Field visit to search for the vehicles for repossessing.* Arrangement for repossessing the vehicles by towing or driving.* Arrangement of vehicles in the yard for sale.* Preparing Yard IN / Sold / Release REPORT for vehicles.* Making mechanical report of vehicles.* Providing customer service to the buyers and helping them to fill the BIDS and showing the cars for sale.* Taking BIDS box from the yard to the Head Office to open.* Call higher bidders to pay for the vehicle.* Preparing sales agreement for the sold vehicles as well as preparing mortgage release.

* In-charge of over all Visa section.* Responsible for company Trade license, Labour computer card, Immigration card and tenancy contract renewals.* Making daily task list and working in all assignments on priority basis.* Responsible for new candidates Labour Approvals and online payments for the approved applications through MOL (Ministry of Labour) site.* Preparing new labour contracts, renewals and update through MOL (Ministry of Labour) site.* Preparing and arranging applications for visa stamping and medical test.* Keeping all the records of Visa and labour card detail in ORACLE and smart track.* Renewal of visa and labour cards according to the expiries.* Preparing the cancellation application for visa, labour card and lady work permit through MOL (Ministry Of Labour).* Getting Immigration printout for the not reporting staff to apply for absconding cases against them.* Preparing Bank guarantee and application for absconding through MOL (Ministry Of Labour).

* Responsible for all public relation matters.* Responsible for all issues related to immigration, Labour Office, Post Office, Traffic Department, ADWEA, Economy department, ADCCI (Abu Dhabi Chamber of Commerce and Industry).* Maintain and update record of Passports, Visas, Labor Cards, Health Insurance cards, security passes for palaces, Driving Licenses of the employees, Vehicle registrations and all other PR related issues.

* Office administration, Public dealing and Management.* Complete Office documentation. i.e. maintaining and preparing of all office files, purchase and sales, vehicle Inventories.* Keeping all record in double entry (manual and in computer).* Control extra expenses.* Making monthly Financial Reports.* Maintain and update record of Passports, Visas, Labor Cards, Driving Licenses of the employees and vehicle registrations.

* Identify appropriate suppliers and negotiate cost-effective bids for capital asset, general items and bulk purchases. Provide bid comparisons to appropriate Managers in order for them to select the best suppliers.* Responsible for all incoming and outgoing documents from logistics department.* In-charge of all flight reservations for expatriates in Pakistan and in Afghanistan.* Maintaining / follow-up purchase record in Microsoft Excel.* Maintenance / update / follow-up of inventories and INTERSOS assets record in Microsoft Excel.* Involved in purchase process / getting quotations and preparing purchase orders.* Negotiation of purchase matters with the concern suppliers.* Follow-up and insure timely procurement as per grant limit of expiration.* Physical checkup of inventories, when required.* Maintaining / follow-up vehicles record in Microsoft Excel.* Insure that delivered items meet specifications. Negotiate with suppliers for the return, upgrade or repair of items that do not meet agreed standard and specifications. * Stay appraised of market prices and fluctuations, as well as the range of suppliers, in order to obtain cost advantages.

* Maintaining and preparing of all office files.* Support the managing partner in office administration.* Conducting and preparing documents for seminars.* Responsible for the computer works, data entry of all types of documents in deferent software packages.* Preparing monthly financial reports.* Internet, E-mails, browsing and searching.

* Overall supervision of project and in-charge of all logistic matters.* Making Reports of all activities i.e. preparation of monthly financial statements.* Purchase of medicines, stationery, office supplies / equipments.* Arrangements of transportation and maintenance of all vehicles.* Preparation of monthly record of medicines, as well as checking daily and monthly consumption of medicines.* Arrangement & co-ordinate in relation to organization of internal and external meetings.

* Maintaining and preparing of all office files.* Support the managing partner in office administration.* Conducting and preparing documents for seminars.* Responsible for the computer works, data entry of all types of documents in deferent software packages.* Preparing monthly financial reports.* Internet, E-mails, browsing and searching.