Schucutiny of vendor bills, processing reimbursement claims of employees/staff and passing of bills and vouchers.Ensure all the office procurements are done timely and in a cost effective mannerEnsure proper accounting and maintenance of all the office furniture/fixtureEnsure security and proper maintenance of office premises.Conduct physical verification and analyze and review discrepancies between book and physical stocks.Facilitating the performance review process including providing support to ensure timely reviews for personnel.HR administration and maintaining records including proper filing of staff confidential papers/JD/contracts agreement copy/other documents.Schedule and conduct department meetingsNegotiate the rates along with Purchase in respect of stationary, sundry purchase etc. and ensure timely procurement, monitoring consumption.Negotiation and entering Maintenance Contracts with various vendors related to office equipment and other facilities with an objective of over all reduction in cost with purchaseFinalizing rate contract with various Hotels, Guest Houses with prime motive of cost effectiveness with purchase.Organizing conferences, meetings, training programmes as per the requirement of other departments in an effective way.Overall supervision and control of tour and travel arrangements, local and domestic as well as foreign travels and other allied jobs incidental to it in a cost effective manner.Visiting Field Offices (Partner Office) for monitoring and checking.Procurement of materials/goods at the time of any disaster on a timely and very cost effective manner.Supervising Drivers, Administrative Assistant, Finance Assistant, Receptionist and other support staffs.Ensuring of maintenance of office vehicles (at times it was 36 vehicles) and maintenance of their log book.Ensuring/maintenance of proper filing system are adhere in the all the department as per proper filing system.

Broad job responsibilities and accomplishment: ADMINISTRATIONScrutiny of vendor bills, processing reimbursement claims of employees/staff and passing of bills and vouchers.Ensure all the office procurements are done timely and in a cost effective mannerEnsure proper accounting and maintenance of all the office furniture/fixtureEnsure security and proper maintenance of office premises.Conduct physical verification and analyze and review discrepancies between book and physical stocks.Facilitating the performance review process including providing support to ensure timely reviews for personnel.HR administration and maintaining records including proper filing of staff confidential papers/JD/contracts agreement copy/other documents.Schedule and conduct department meetingsNegotiate the rates along with Purchase in respect of stationary, sundry purchase etc. and ensure timely procurement, monitoring consumption.Negotiation and entering Maintenance Contracts with various vendors related to office equipment and other facilities with an objective of over all reduction in cost with purchaseFinalizing rate contract with various Hotels, Guest Houses with prime motive of cost effectiveness with purchase.Organizing conferences, meetings, training programmes as per the requirement of other departments in an effective way.Overall supervision and control of tour and travel arrangements, local and domestic as well as foreign travels and other allied jobs incidental to it in a cost effective manner.Visiting Field Offices (Partner Office) for monitoring and checking.Procurement of materials/goods at the time of any disaster on a timely and very cost effective manner.Supervising Drivers, Administrative Assistant, Finance Assistant, Receptionist and other support staffs.Ensuring of maintenance of office vehicles (at times it was 36 vehicles) and maintenance of their log book.Ensuring/maintenance of proper filing system are adhere in the all the department as per proper