Ted Thomas Email & Phone Number

Austin, Texas

Summary:- Assist faculty members and other University research staff in the preparation and submission of research proposals to industry sponsoring companies and organizations- Negotiate various agreements with industry sponsors including nondisclosure agreements, material transfer agreements and sponsored research contractsResponsibilities:- Review documentation of proposals for new awards or modifications- Review proposals and budgets for accuracy and compliance with policies and laws- Research the needs and interests of potential industry sponsors and offer more detailed reference information to faculty and staff members who are initiating industry related proposals- Develop responsive approaches to address project needs- Negotiate terms of various agreements and contracts with industry sponsoring companies on behalf of the University- Outline risks associated with nonconforming clauses and other considerations- Review all documents for export control risk and coordinate with Export Control Officer- Apply university policy, state and federal regulations and laws as they relate to various agreements- Prepare responses to various agreements with modifications and exceptions, providing explanations for university policies, federal and state law- Discuss with faculty and representatives of sponsoring companies, via email, teleconference or on-site, to discuss proposal details and contract terms- Follow up on negotiations of awards and modifications with faculty and sponsors as needed- Develop award agreements or requests for modifications upon request by faculty or sponsors- Review awards for subcontractor flow-downs, discuss objectionable terms with subcontractors- Review awards for financial and compliance risks- Develop award agreements or requests for modifications- Work with faculty, staff and sponsoring companies to provide information concerning university policy, state and federal regulations and laws as they relate to various documents

Austin, Texas Area

Drove multi-million dollar customized proposal projects in response to solicitations from large major accounts, including public institutions in the U.S. and global/corporate entities that addressed customer requirements as well as company business practices and legal policies; managed, advised and worked in liaison with virtual teams from multiple departments; discussed content requirements with subject matter experts; assigned tasks with deadlines; researched content both internally and externally; edited for continuity; earned trust as advisor/consultant; completed accurate, compliant, timely submissions from kick-off through delivery; planned and led team meetings; communicated with customers; identified and addressed key requirements and issues of concern; worked closely with contract managers to suggest potential mitigation strategies; aligned capabilities; wrote/edited content and responses to customer terms; maintained internal reports/archives; met regularly with sales teams; trained/mentored new personnel and engaged/directed remote resources in India; Recognized often for “above and beyond” commitment to supported teams. • Contributed directly to revenues exceeding $300 million per year from awarded solicitations.• Increased responsibility in 2011 by doubling region coverage across two time zones.• Reduced risk to the company by designing and co-writing process guide for selecting appropriate language when providing alternate terms and conditions.• Created a process guide for Proposal Managers to identify and archive instances of company agreement to non-standard operational terms, helping ensure post-win execution of such commitments and avoid contractual disputes.• Awards: o Bronze Award, 2012 - for winning high-value deals and going extra mile as recognized by the Mid-Atlantic Region Sales Director.o Director’s Award for Global Relationship Business Operations, 2010 – for general feedback from supported teams and large wins.

Austin, Texas Area

Managed and completed multi-million dollar proposal projects from kick-off to submission in response to requests from large major public institution accounts in the Midwest U.S. Advised/worked in liaison with virtual teams from multiple departments; planned and led team meetings; handled customer communication; identified requirements and issues; aligned capabilities; wrote/edited content and responses; met regularly with sales teams; maintained internal reports; trained personnel and engaged remote resources in India.• Enabled consistency in processes by merging processes of three combined proposals teams and creating one comprehensive guide.• Increased accuracy of content development by providing frequent contributions and timely feedback to the content team.• Developed an audit/compliance process reference guide to capture the growing list of proposal team member responsibilities, which was implemented as a training tool.• Increased accuracy of predictions by co-developing a process/scoring tool to more accurately align factors affecting win-loss for a combination of segments.• Awards: Generally all awards were for positive feedback and high-value/profile wins.o Director’s Award for Americas CEM Proposals Team, 2008.o Customer Experience Bronze Award, 2007.o Cross-Functional Contributor of the Quarter for K-12 Education, 2006.o Proposal Manger of the Year for K-12 Education, 2005.o Leader of the Year for K-12 Education Contracts/Proposals Team, 2004.

Austin, Texas Area

Managed and completed large value proposals from kick-off to submission in response to requests from large major public and healthcare accounts in the Southeast U.S. Advised and worked in liaison with multiple departments; Conducted team meetings and customer communication; identified requirements and issues; aligned capabilities; wrote/edited content and responses; met with sales teams and maintained internal reports.• Coordinated previously developed content tool with other proposal teams, enabling quick access to company responses across different business segments.• Awards: Generally all awards were for positive feedback and high-value/profile wins.o Director’s Award for K-12 Education, 2003.o Bids & Proposal Specialist of the Quarter for K-12 Education, 2003.o Bids & Proposals Employee of the Quarter for Higher Education, 2003.o Proposal Specialist of the Year for K-12 Education, 2002.o Proposal Specialist of the Quarter for K-12 Education, 2002.

Austin, Texas Area

Managed and completed large value proposals from kick-off to submission in response to requests from K-12 segment customers in the Southeast U.S. Analyzed customer requirements, worked in liaison with multiple departments and drafted custom responses.• Enabled quick access to content by managing and editing boilerplate business and technical information, coordinating and confirming updates with subject matter experts.• Award: Operations Employee of the Quarter, 1999.

Austin, Texas Area

Prepared, completed and submitted customized proposals in response to requests from K-12 Education segment customers in the Southeast U.S. • Award: Proposals Employee of the Quarter for Education Team, 1998.

Austin, Texas Area

Generated price quotes; Prepared proposals; Developed and maintained sales logs and record keeping systems; Prepared contracts for signature; Teamed with Xerox corporate office to achieve smooth sales process and product delivery; Scheduled and performed customer site checks to verify suitability; Conducted product demonstrations; Trained sales representatives and customers on procedures/products; Managed accuracy of Xerox and agency databases. • Created time-saving Xerox database guide, which was distributed at a regional agent meeting with Xerox leadership.

Austin, Texas Area

Generated new business within a large territory including downtown Austin; Assessed client needs and recommended suitable products; Created and presented proposals; Demonstrated Xerox equipment; Successfully negotiated and closed sales for copier and fax equipment; Prepared contracts for signature; Verified site suitability for new installations; Trained customers on products to ensure satisfaction; Maintained account relations.