Teres Wynn Email & Phone Number

Sunnyvale, California, United States

Sunnyvale, Ca

• Calendaring for CTO, scheduling difficult meetings both internal and external across different time zones• International and domestic travel and creating detailed travel itineraries• Planning team building off sites/on sites for IAARPA meetings of 200+ people• Acts as proxy for executive, managing and reconciling expense reports• Communicate on behalf of executive with internal and external customers• Support executive with changing business priorities and take appropriate action• Collaborate with HR, Corporate Communications, Facilities and business units to support executive • Ordering supplies, opening purchase orders, catering for meetings, receiving packages/mail for dept• Maintaining /updating organization charts and department staffing information• Answering phones, screening and documenting incoming calls, check Voicemail for CTO• Interpret corporate policies and procedures• Advocate for Admin community, role model and mentor

Sunnyvale, Ca

• Maintained calendars; scheduled and coordinated meetings including staff meetings and special events • Generated and tracked purchase orders; coordinated department budget controls• International and domestic travel arrangements and expenses for VP and Sr Director’s• Created sales reports and graphs; draft presentations; coordinated special projects as needed;• Managed computer equipment maintenance and problem resolution working with IT and purchasing departments.• Set up and arranged conference rooms, AV needs and refreshments for departmental meetings• Worked with Marketing Communications team planning trade shows and user group meetings• Maintained departmental Org Charts• Member of the Admin Council

Sunnyvale

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Provided administrative support to President. Duties included managing databases, responding to correspondence and e-mail, screening phone calls, managing the budget, creating sales reports and graphs. Developed a marketing plan. Set up a customer database and order management system. Responsible for marketing communications, including print advertising, direct mail, e-mail marketing, and web content development. Established and documented policies and procedures for purchasing, order management, shipping, receiving and invoicing. Point of contact for office vendors, web developer, and graphic designer. Responsible for ordering office supplies, computer equipment and software for the office. Managed computer equipment maintenance and problem resolution.

Supervised regional sales administrative staff and facilities management for three regional offices. Provided administrative support to the Vice President of Sales. Duties included making travel arrangements, managing calendars, covering department phones, maintaining files, auditing expense reports and managing databases. Coordinated all aspects of staff meetings, employee events, and holiday parties. Conducted budgeting, project scheduling and prepared statistical reports. Responsible for petty cash, approving vendor invoices and purchasing new equipment and office supplies. Managed computer equipment maintenance and problem resolution working with IT and purchasing departments. Interfaced with HR, finance and payroll. Conducted new hire orientations and was point of contact for employees, office vendors, and landlord.

Sunnyvale

Directed activities and guided development of two person staff. Assisted General Manager with facility issues. Coordinated all hands meetings, travel and company events. Managed department budget, proper coding of invoices and cost reduction programs. Established uniform correspondence procedures and style practices. Coordinated all aspects of trade show participation, maintained memberships and directories. Worked with graphic designer on collateral, invitations, business cards and web site design. Responsible for directing PR firm and establishing a PR program. Coordinated all aspects of advertising and direct mail campaigns. Promoted from sales administrative assistant position after 1 year.