Executive Assistant
CurrentExecutive Assistant to Vice President Sales and Regional Vice President’s 2011 - PresentSupported Vice President of Sales, Regional Sales Vice President’s and over 40 Sales & Marketing professionals with executive administrative support including large scale meeting planning. Managed complex calendaring, travel and expense reconciliation for multiple managers. - Managed executive calendars and actively participated in decisions affecting executives and/or Directors schedule and priorities; managed email requests to Vice Presidents and Directors; re-directed to appropriate individual to ensure timely execution- Completed executives’ and directors’ monthly expense reports and reconciled billing issues- Maintained Sales Customer Book and compiled monthly reports for Sales Vice President- Tracked department attendance for over 40 employees and submitted to payroll for processing- Identified and initiated process improvement regarding communication and distribution of sales product samples within the sales organization and throughout various office locations- Coordinated new hire on-boarding, providing an exceptional experience for new hires and their managers; managed new hire orientation logistics, including travel to corporate headquarters, ordering equipment, business cards, telephone and security access- Conducted formal training for new hires on expense system and served as liaison on any problems- Managed large scale meeting preparation and execution such as yearly and quarterly sales meetings including contract negotiations with internal and external partners as well as agenda and materials management - Coordinated key events such as: Take our Kids to Work Day; Monthly Birthday’s; bagel breakfast’s and member of United Way Fund raising Team
